The 10 Best Event Management Software of 2025: A Complete Round-Up

Event organizers spend their days making sure everything runs like clockwork. So who’s making sure they stay organized? Enter event management software, because just between us, even the pros need a little help keeping the chaos in check.
From juggling registrations and speaker lineups to making sure attendees actually show up where they’re supposed to (without 100 reminder emails), pulling off a successful event takes a lot of moving pieces. And let’s not even talk about the nightmare of spreadsheets; one wrong click, and poof, there goes your attendee list.
That’s where event management software steps in. Think of it as your digital clipboard and personal assistant all rolled into one. Whether you need smooth ticketing, effortless scheduling, or just a way to keep your sanity intact, there’s a platform out there ready to make your life way easier. The only question is, which one’s the perfect fit for your event?

Let's take a look at our comprehensive list of the 10 best event management software so you can decide on the one that aligns with your event needs. 

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What Is Event Management Software?

Event management software is your all-in-one command center for planning, coordinating, and executing events, whether in-person, hybrid, or virtual, be it at a physical venue or through a virtual event platform. Like a backstage crew, it keeps everything running smoothly, handling registration, ticketing, scheduling, marketing, and attendee engagement. Some platforms specialize in ticketing (like Eventbrite), others focus on networking and experience (like Remo by Events.com), while full-scale planning tools (like Cvent) offer end-to-end solutions. 

The right choice depends on your event type, budget, and the experience you want to create. Ultimately, choosing the best software means finding a platform that balances functionality, ease of use, and cost-effectiveness for your event needs.

10 Best Event Management Softwares and Platforms to Consider in 2025

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1. Remo by Events.com

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Remo by Events.com is the best event management software because it provides organizers with the tools and functionalities to cater to all event formats, be it virtual, hybrid or in=person events.

Founded in 2019, Remo started as a leading virtual event platform, designed to humanize online experiences through meaningful attendee interactions. In 2025, Events.com acquired Remo, expanding its capabilities beyond virtual events and transforming it into an all-inclusive event management solution. Now, organizers can handle ticketing, registrations, engagement, and analytics all in one place; whether hosting a global conference, an interactive webinar, or a large-scale in-person event. With AI-powered matchmaking, customizable event spaces, and real-time networking tools, Remo by Events.com ensures every event feels as natural and engaging as face-to-face interactions, no matter the format.

Things We Love About Remo by Events.com

• Fast and Simple Check-In

Skip the paperwork and easily check in attendees using the free Check-In App from Events.com Execute. It works on any mobile device, allowing quick entry via QR code scanning or a simple name search. There is no need for extra hardware or complicated setups; just a smooth, efficient process to get people in the door faster. For even more control, the Check-In Kit provides all the essential tools to manage access points seamlessly. It includes tablets or handheld devices, charging cables, and optional add-ons like a backup battery and hotspot, perfect for keeping operations running smoothly, even at large-scale events.

• Easily Sell Tickets On-Site at In-Person Events

With Events.com Sell, making on-site sales is efficient and profitable. Whether it’s tickets, registrations, or merchandise, the powerful POS hardware ensures smooth transactions as the kit comes equipped with tablets, card readers, charging cables, and sturdy tablet stands. For larger events, you can even add extras like a receipt printer, hotspot, or on-site networking kit to keep things running without a hitch. But it’s not just about selling; it’s about maximizing revenue. Events.com Sell helps organizers boost profitability with multiple ticket tiers, promo codes, discounts, and upsell opportunities for merchandise. Every sale is an opportunity to enhance the attendee experience while increasing your bottom line.

• Real-Time Analytics That Keep You in the Know‍

Remo by Events.com gives you real-time analytics of your virtual event’s key performance metrics, from ticket sales and revenue trends to attendee demographics and promo code redemptions. The customizable reports let you dive into purchase summaries, inventory, page analytics, and more. For deeper insights, you can create and save custom reports or track campaign performance with built-in marketing analytics without any pricey third-party tools. Moreover, automated digital marketing campaigns across multiple channels help you make data-driven decisions faster.

• Effortless Event Registration and Ticketing

Whether you’re hosting in-person events using Events.com Sell or virtual events with Events.com Virtual (formerly Remo), you can create custom forms to collect key attendee insights and set up unlimited ticket tiers in just a few clicks. Instant payouts mean no more waiting for revenue, while auto-generated event pages help drive registrations without extra effort. Automated emails keep attendees engaged and improve show-up rates, so you never have to chase confirmations. Real-time tracking gives you full visibility into ticket sales and revenue, while invite-only access keeps private events secure. Best of all, registration and the event happen on the same platform; one link, zero hassle.

• Endless Engagement Possibilities with Networking Tools‍

Great conversations don’t happen in stale breakout lists online. With Remo by Events.com, networking feels real because it is. Attendees can move freely between virtual tables, spark spontaneous live chats, and connect in ways that feel natural. High-quality video and crisp audio make every conversation engaging, while built-in chat tools keep discussions flowing. Shuffle mode adds a fun twist, mixing guests up for fresh interactions. If you want to find someone specific, the searchable attendee list and customizable profiles make connecting with the right people easy.

• AI Elevating Every Event‍

Remo’s free AI-powered event planning tools help event organizers manage their events more easily. The AI Event Name Generator crafts the perfect event name, while the AI Icebreaker Question Generator generates fun questions for event games or networking sessions. The AI Event Assistant recommends the ideal event format based on your goals and resources, while AI Matchmaking connects attendees with the right people for impactful conversations. Additionally, the AI Event Idea Generator ensures your event is full of fresh, engaging, and unforgettable activities.

Things to Look Out For

• High Bandwidth Usage

Some users have reported that Remo can use high bandwidth. However, this hasn’t prevented attendees from joining. For the best experience and to fully utilize Remo’s capabilities, it’s recommended to use a laptop or desktop during events. 

• Learning Curve

According to some users of the platform, Remo can be challenging for first-time users, mobile attendees, or those less familiar with new technology. A little upfront guidance can help ensure a smoother experience.

Pricing:

For the virtual component, Remo by Events.com offers flexible pricing plans to suit different event sizes and budgets.

• Starter Plan: This plan starts at $299/month (billed quarterly or annually) for up to 200 attendees with unlimited events. It is perfect for recurring virtual events like job fairs and trade shows.
• One-Time Event Pricing: This option is ideal for those who need a single-event solution. Pricing starts at $699 per event and is customizable based on size and features.
• Enterprise Plan: Custom pricing is available for larger events and organizations with specific requirements.

Remo by Events.com stands out with one of the most affordable pricing options on this list. Unlike platforms that charge per feature, Remo keeps it simple—pricing is based only on event size, duration, and subscription length. Every plan includes all features, with unlimited events, booths, and registrations.

Free Trial: Remo offers a free trial for 14 days.

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2. Whova

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Whova is a well-rounded event management platform designed for planning and executing events. It comes packed with features like registration, agenda management, networking, and tools to keep attendees engaged, making it a strong choice for all event formats. However, while Whova is efficient in these areas, it doesn’t offer as many customization options for virtual events as platforms like Remo by Events.com, which are designed to create more personalized virtual networking experiences.

Read more about Whova’s virtual event software. 

Things We Love About Whova

• Seamless Networking Tools

Like Remo, one of Whova’s biggest strengths is its ability to encourage connections between attendees. It offers AI-powered matchmaking, which suggests relevant connections based on shared interests, job titles, and past interactions. The platform also has community boards, where attendees can join topic-based discussions according to their interests, post relevant job listings, or set up informal meetups. This makes networking feel organic and valuable, whether for business opportunities or casual connections.

• Robust Mobile App

Nobody wants to be glued to a laptop during an event, and Whova’s mobile app makes sure you don’t have to be. It keeps attendees in the loop with real-time updates, speaker info, schedules, and networking features, all in one place. Plus, with broad device compatibility, more users can join easily, even if they don’t have access to a desktop. Whether you're finding your next session or messaging a potential business contact, everything is accessible on the go.

• Effortless Contact Management

One of the standout features of Whova is its efficient contact exchange. Even if attendees don’t get a chance to speak with everyone in person, the app allows them to connect afterward with ease. Plus, it eliminates the hassle of sorting through business cards as contact details are stored alongside profile pictures, making it effortless to match names with faces. For those who struggle with remembering people, Whova is better than a cheat sheet.

Things to Look Out For

• Customization Limits

If you’re big on branding and want a highly customized look, Whova might not be the best fit. According to some users on G2, while it offers some branding options, you’re pretty much working within their template, which can feel restrictive if you have a unique event setup or want something that more closely aligns with your brand.

• Complex Agenda Management for Large Events

If you're running a multi-track conference or a large-scale event with dozens of sessions, managing the agenda can feel clunky. Organizers have shared on Capterra that the system works well for smaller events but might require extra effort to organize overlapping sessions, VIP tracks, or personalized schedules.

• Pricing Uncertainty

Whova doesn’t list clear pricing, which means you’ll need to reach out to their sales team for a quote. This can be a hassle if you’re just looking for a quick cost estimate. While it's standard for event costs to scale based on size and features, the lack of transparent pricing plans or starting rates can make it difficult to budget or compare options. Without fixed pricing tiers, there’s also the possibility that costs may fluctuate based on factors beyond just event needs, leaving room for inconsistent or variable pricing depending on the organizer’s budget. 

Pricing:

Whova does not publicly list its pricing plans. You’ll need to contact their team directly to get a personalized quote.

Free Trial: It is available upon request.

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

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3. EventBrite

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Eventbrite is a popular, easy-to-use platform for managing events, offering tools for event registration, ticketing, and promotion. The platform simplifies the process for organizers and provides great visibility to potential attendees. However, Eventbrite primarily handles the pre-event side of things, like registration and marketing, but doesn’t cover in-event management solely. As such, it lacks advanced features and virtual event customization options.

Things We Love About EventBrite

• Effortless Ticketing and Payments

Eventbrite simplifies ticket sales by handling payments, refunds, and transactions. Attendees can grab their tickets instantly, making the whole process frictionless. It’s a solid choice for organizers who want to focus on the event itself, not on payment logistics.

• Built-In Event Promotion

Marketing is baked into the platform. Your event automatically gets listed on Google, Eventbrite’s marketplace, and social media, helping you reach more people without extra effort. Plus, you can easily boost your event with paid ads right from the dashboard. If you’re not a marketing pro, Eventbrite helps you get the word out without needing extra tools.

• Efficient Attendee Management

Eventbrite sends automatic reminders to make sure everything runs smoothly. The mobile app even lets you track check-ins in real-time, so you always know who’s attending. It’s a stress-free way to manage crowds and keep your event organized from start to finish.

Things to Look Out For

• Fees Can Eat Into Profits

Eventbrite’s ticketing fees are known to be on the high side, especially for premium or large-scale events. You can pass the cost to attendees, but that makes tickets pricier for them and could reduce your registration rate. If you’re running a free event, you’ll avoid fees, but for paid events, it’s worth doing the math on how much it will cost you.

• Great for Ticketing, But Lacks Full Event Management Tools

Users have reviewed Eventbrite on G2 and mentioned that it  makes selling tickets and managing registrations super easy, which is why it’s a top pick for ticketed events. But if you need tools for speaker coordination, exhibitor management, or keeping attendees engaged beyond just showing up, it falls short. And while you can link to external streaming platforms, it doesn’t have built-in event execution tools or virtual event perks like Events.com has. If your event is more than just ticket sales and needs full end-to-end management. Eventbrite is probably not the right option.

• Lack of Clear Event Categories

Users have reported that searching for events can feel overwhelming. Many find that clearer categories and better filters would improve the browsing experience. Without proper organization, finding relevant events can be frustrating. A well-structured search system on an event discovery platform is a must to enhance user satisfaction and engagement.

Pricing:

Eventbrite offers flexible pricing based on event size and frequency:

• Flex Plan: Pay-as-you-go pricing:
  
  • Free for up to 25 tickets
  • $9/event for up to 100 tickets
  • $24/event for up to 250 tickets
  • $49/event for unlimited tickets
• Pro Plan: Monthly subscription for unlimited events:
  
  • $29/month for up to 100 tickets
  • $79/month for up to 250 tickets
  • $159/month for unlimited tickets
• Partner Plan: Custom pricing for organizations with unique needs.

Unlike Remo, Eventbrite charges based on ticket sales rather than attendees.

Free Trial: A 14-day free trial is available for the Pro Plan.
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4. Airmeet

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Airmeet is a dynamic platform that helps organize virtual and hybrid events, offering features like live streaming, networking lounges, and attendee engagement tools.  It's known for its interactive elements, such as virtual tables, speed networking, and breakout lounges, which allow attendees to connect in smaller groups and collaborate through live discussions, Q&As, and real-time chat. However, while Airmeet does a great job with virtual events, it doesn't provide the same level of customization for event spaces as Remo by Events.com. Remo offers more flexibility in creating tailored virtual environments with immersive floor plans. 

Things We Love About Airmeet

• Built-In Engagement That Keeps People Hooked

Airmeet stands out with its interactive features, making virtual events feel dynamic and immersive. From virtual tables and speed networking to breakout lounges, it creates real opportunities for attendees to connect, just like an in-person event. Live polls, Q&As, emoji reactions, and interactive sessions keep engagement high, making it a versatile choice.

• Top-Notch Customer Support

Airmeet goes the extra mile with its support system. The responsive chat support ensures quick solutions, while the face-to-face support lounge adds a personal touch. Having real people readily available makes event management smoother and stress-free.

• Incredibly User-Friendly and Reliable

Even those who aren’t tech-savvy can navigate Airmeet with ease. The platform is intuitive, making virtual events smooth for organizers and attendees. There are no unexpected crashes or glitches. Airmeet runs smoothly, ensuring your event stays on track without technical headaches.

Things to Look Out For

• Limited Post-Event Check-In Editing

As mentioned by multiple past users of the platform, Airmeet allows check-ins during an event, but once the event ends, attendance records cannot be updated. This can be frustrating if someone arrives late (like at a networking session or party) but isn’t marked as attended, potentially veering event analytics and follow-up lists.

• Rigid Media Management

Once you upload media for an event, the order is locked in—you can’t rearrange it. Plus, organizers on G2 have also reported that photos can’t be added to the queue and have to be shared via screen share instead, which isn’t ideal for smooth presentations and can potentially require more bandwidth.

• Limited Customization and Restricted Attendee Management

Airmeet’s event spaces operate within predefined templates, which can feel restrictive if you want a fully customized setup, according to some organizers’ reviews. Additionally, If an attendee signs up with the wrong email, there’s no way to change it. Plus, you can’t delete users from your event, which can be frustrating if you need to manage attendee lists more flexibly or block users from joining.

Pricing:

Airmeet offers flexible pricing based on event type and support level:

• Premium Webinars: This plan starts at $167/month for unlimited webinars with 100 attendees (scalable up to 10,000). It includes advanced engagement tools, networking features, multilingual captions, and content repurposing.
• Events: This plan offers custom pricing for multi-track virtual and hybrid events. It includes all Premium Webinar features, plus customizable welcome areas, personalized attendee experiences, and a mobile app for on-site check-ins. A free trial is available.
• Managed Events: This plan offers custom pricing per event. It includes everything in the Events plan, plus full-service planning, custom landing pages, speaker prep, and professional hosting.

For exact pricing, we recommend contacting Airmeet directly.

5. vFairs

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vFairs is a solid platform for hosting virtual and hybrid events, offering features like virtual exhibitor booths, live chat, and event halls that help recreate an in-person experience. It’s especially good for large-scale events with an exhibitor or trade show focus because it supports interactive exhibitor booths, sponsor branding, and detailed lead capture tools that help vendors connect with attendees. However, vFairs comes with a higher price tag, which may be a hurdle for users working with minimal budget.

Things We Love About vFairs

• Effortless Check-Ins and Custom Badging for In-Person Events

vFairs streamlines in-person event entry with instant badge printing, self-service check-in kiosks, and seamless QR code scanning. Attendees can breeze through check-in, while event organizers can customize badges with unique layouts, sponsor logos, and tailored fields. Whether pre-printing in bulk or printing on demand, the platform ensures a smooth and professional experience for both planners and attendees.

• Fully Accessible for All Attendees

vFairs prioritizes accessibility for its virtual events, making it a great choice for events with attendees who require accommodations. Their platform ensures an inclusive experience through built-in accessibility features like screen readers, text size adjustments, keyboard navigation, and live captioning. Plus, having a dedicated project manager helps streamline setup and execution.

• Real-Time Analytics and User Management

Stay in control with live tracking of event attendance, session check-ins, and engagement metrics. The intuitive user management system allows organizers to access attendee profiles, sync data across the web and mobile, and generate insightful reports. With built-in CRM and marketing integrations, event planners can easily capture valuable data, enhance networking, and optimize future events.

Things to Look Out For

• Complicated Planning and Registration Issues

Some past users have reported that vFairs lacks streamlined processes, making event setup and execution more frustrating than they should be. The registration system, in particular, needs improvement. Issues often require extensive back-and-forth with support, and even then, critical reports may not be accurate. This could be a major drawback if precise registration data is crucial for your event.

• Expensive Add-Ons and Pricing Complexity

Beyond the basic offering, vFairs is one of the more expensive event management platforms on this list. While it offers robust features, many essential tools, like advanced reporting, networking enhancements, or integrations, come as separately priced add-ons. This à la carte pricing model can quickly drive up costs, making it much pricier than the rest. For budget-conscious organizers, this can be a dealbreaker.

• Slow Updates and Limited Control Over Graphics

Users have shared a concern on G2 about making changes to the event site on vFairs and that it can be a slow process. Feature modifications and site updates take time, and the backend setup comes with a learning curve. One of the biggest frustrations is the limited control over graphics. Instead of quickly uploading and updating visuals yourself, you have to rely on their development team, which can slow things down, especially if you need last-minute changes.

Pricing:

vFairs offers multiple pricing options based on event size and requirements, but is more expensive than other platforms listed. Since costs vary, contacting vFairs for a custom quote is best. Here’s an overview of their licensing options:

• Basic Annual License: This license is ideal for smaller organizations hosting fewer than five annual events. It includes 1,000 registrations, dedicated project management, and basic customer support.
• Premium Annual License: This is designed for high-volume events with 2,000 registrations, named project managers, and premium customer support.
• Enterprise Annual License: This license is best for large organizations needing custom integrations, advanced features, and dedicated project management. It supports 5,000 registrations.
• Single Event License: This license includes a custom landing page, registration form, 15 booths, 15 sessions, and unlimited registrations.

Free Trial: vFairs does not offer a free plan or trial.

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

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6. RingCentral

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RingCentral is a popular event management software. Its extension, RingCentral Events (formerly Hopin) is a virtual event platform that became part of RingCentral to expand its event management capabilities. RingCentral is known for its robust video conferencing, messaging, and collaboration tools, making it great for virtual meetings and events. However, users have noted that since many of its features are tailored for virtual events, it may not be the best fit for those primarily hosting in-person gatherings.

Things We Love About RingCentral

• Easy Setup with Powerful Lead Capture

RingCentral Events makes event setup simple while giving organizers the flexibility to track and generate leads effortlessly. With built-in tools for data collection and attendee insights, you can focus on engagement while the platform takes care of the details. Plus, real-time analytics, similar to platforms like vFairs, help measure success and make data-driven optimizations on the fly.

• Comprehensive Post-Event Insights

Multiple post-event reports are available on RingCentral Events, giving users tons of useful insights into attendee engagement, ticket sales, and overall event success. Not only is the data comprehensive, but it’s also presented in a clear, easy-to-digest format, making it simple for organizers to analyze results and make informed decisions for future events.

• AI-Powered Marketing 

RingCentral Events’ ChatGPT integration simplifies event promotion by generating social media content and automating attendee outreach. With AI Insights, organizers can track key topics, competitors, and products to refine messaging based on real-time trends. This helps craft targeted emails, social posts, and ad copy with less manual effort. Whether personalizing outreach or streamlining promotions, the platform ensures more efficient audience engagement.

Things to Look Out For

• Email Communication Module Needs Improvement

Past customers have reported the email system is a bit tricky to work with. Specifically, they mentioned adding banners or editing text directly in RingCentral Events often messes up formatting, so you have to design in Word, copy it over, and hope it stays intact. It’s not the smoothest process for managing communications, and it can slow things down when you're on a tight timeline.

• UI Could Use Some Refining

The user interface can feel a bit awkward at times, and the overall user experience could be more intuitive. According to users’ reviews on G2, a bit more attention to design and aesthetics would go a long way in making it smoother for both organizers and attendees. If you're looking for a more fluid experience, it might take a little time to get used to.

• Confusing Registration Process

Many users shared their dislike of RingCentral Events’ registration system, citing that when registering multiple attendees, key details may get lost since email questionnaires are only sent to the primary registrant. These hiccups can create extra support issues and complicate event tracking for organizers and registration for attendees, which can lead to lower signups for organizers.

Pricing:

RingCentral Events provides flexible pricing for virtual, hybrid, and in-person event solutions based on just your event size and subscription frequency. Like Remo pricing, it includes all features on a single plan to keep pricing simple.

Here’s an overview of their main plan:

• Cost: Annual License: $1,490 per license/year or Monthly License: $149 per license/month with a 12-month commitment.
• Some of the features are: AI-powered event management, virtual venues (stage, sessions, networking, expo), advanced registration, 40+ engagement apps (Kahoot, Slido, Miro), MarTech integrations, professional production capabilities, and in-depth analytics.

Free Trial: RingCentral Events offers a 14-day free trial.

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7. Bizzabo

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Founded in 2011, Bizzabo is a leading event management platform known for its powerful tools that help professionals streamline registration, ticketing, marketing, and analytics. It integrates with CRMs and marketing automation platforms, making it easy to track attendee engagement and event performance. However, while Bizzabo offers a high level of customization for event websites, it’s best suited for teams with web development expertise. Advanced customization often requires HTML or CSS knowledge, making it less accessible for organizers who prefer a more user-friendly, drag-and-drop approach.

Things We Love About Bizzabo

• User-Friendly and Feature-Rich

Bizzabo is extremely easy to use and manage. It offers a wide range of features that cover all aspects of event planning and execution. Like Remo by Events.com, it makes a solid choice for organizers looking for an all-in-one solution.

• Streamlined Onsite Experience

Bizzabo’s onsite offerings, especially the new Klik badges, make attendee tracking, networking, and sponsor lead retrieval seamless. It’s a one-stop solution for enhancing the event experience on the ground, ensuring everything runs smoothly.

• Intuitive Admin View

The interface for organizers is super user-friendly, making it easy to manage your event content and make adjustments without any training. It's designed for quick access and smooth navigation, saving you time and effort.

Things to Look Out For

• Check-In Process Could Be Smoother for Unregistered Guests

According to the user reviews on G2, while the platform works well for registered attendees, it lacks an easy, built-in solution for handling check-ins of those who forgot or didn’t register. This can create a challenge for on-the-ground sales teams when managing last-minute arrivals.

• Limited Customization for Registration

Previous users have suggested that the platform could use more flexibility when it comes to customizing the entire registration site. They specifically mentioned changing registration emails was a hassle, and it would be great to have more options for tailoring registration criteria or payment/confirmation messages.

• Data Reports Can Be Hard to Understand

The reporting system can be tricky, with some data being tough to interpret and requiring extra effort to make sense of, as shared by users. The analytics lack clear trends and insights, making it harder to quickly gauge event performance or make data-driven decisions.

Pricing:

Bizzabo offers customizable pricing based on event needs, with separate plans for virtual and in-person events:

• Event Experience OS (Virtual Event Software): It starts at $499 per user/month (billed annually, minimum 3 users) and includes unlimited events and registrations, advanced marketing, and event management tools.
• Klik SmartBadge™ (On-site Event Software): Pricing is available upon request. It offers branded SmartBadges™, networking tools, and seamless third-party integrations.
• Premium Add-ons: Features like Virtual Production Suite, Speaker & Sponsor Portals, and advanced CRM integrations are available at an additional cost.

Bizzabo's pricing structure makes hybrid events more expensive compared to platforms like Remo by Events.com or Airmeet, which offer more inclusive packages.

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8. Cvent

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Cvent is a comprehensive event management platform designed to handle everything from registration and ticketing to event marketing and logistics. It's a popular choice for large-scale events because it offers a lot of customization options, which can really help with designing and executing a well-planned event. Whether you're organizing a conference, a trade show, or a corporate meeting, Cvent has a lot of powerful features that can help you manage and execute your event smoothly. That said, because of its wide range of features, it can feel a bit overwhelming to get started and comes with a higher price tag than most of the other event management platforms. 

Things We Love About Cvent

• Effortless Attendee Management for Large Events

Managing a conference of over 1500 attendees is super easy with Cvent. The platform allows for mass changes, making it easy to update registrations, track attendance, and keep everything organized without a hitch. This efficiency is a game-changer when you're handling large events, allowing you to focus on the big picture while Cvent handles the details.

• Smooth Tech Stack Integrations 

Cvent makes it easy to integrate with your existing tech stack using native integrations. Whether it's CRM systems, marketing tools, or other platforms, Cvent’s flexible integration options ensure smooth data flow across different systems, saving time and reducing the risk of manual errors. This allows event managers to leverage their current tools while taking full advantage of Cvent’s features.

• Highly Customizable Registration Process

Cvent's registration process is super customizable, letting you tweak everything from widgets and open text fields to custom contact info for reporting. You can collect specific data like license numbers and even create custom certificates. Plus, the data is easy to track and analyze, and if you ever need help, their customer support is always on point.

Things to Look Out For

• Hidden Design Costs to Consider

Users have reported that Cvent’s presentations showcase impressive graphics and customization options, but many of these require a professional designer or one of their specialists, at an added cost of $150/hour. This means that what you see in their demos might not be achievable without extra expenses, so it’s important to factor in potential extra design costs.

• Abstract Management Portal Needs Improvement

Cvent’s customer reviews mention the abstract management portal not being as user-friendly as it could be. It lacks the ability to easily transfer information into the event portal, adding extra steps for event organizers and complicating the process.

• Steep Learning Curve and Difficult Interface

Cvent is designed for large-scale events, which means its complexity can feel unnecessary for smaller gatherings. Users have reported that the platform’s layout isn’t always intuitive, making it tough to find the right tools or features quickly. This can lead to frustration, especially when setting up an event on the fly. Organizers running smaller events may find the interface overwhelming and require extra time to get fully comfortable with all its functionalities.

Pricing:

Cvent uses a subscription-based pricing model, combining an annual license fee with a per-registrant charge based on event volume. In terms of the annual licenses, pricing is available in two tiers:

• Professional: This includes up to 10 user logins with basic branding. It allows access to select modules like Registration, Attendee Engagement (virtual event platform and mobile app), and OnArrival (for in-person events).
• Enterprise: This plan offers all three modules at a bundled cost, unlimited admin logins, and enhanced branding. It is ideal for large-scale in-person and virtual events.

Additional features are available at an extra cost.

Free Trial: Cvent does not offer a free trial. 

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

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9. Planning Pod

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Planning Pod is an event management platform that’s great for handling tasks like registration, scheduling, task management, and budgeting. It's ideal for in-person events where you need to coordinate a lot of moving parts. However, when it comes to virtual events, it’s not quite on the same level as platforms like Remo by Events.com. While Planning Pod does offer some virtual tools, it lacks the interactive features and customizable virtual environments for a more immersive event experience. 

Things We Love About Planning Pod

• Integrated Calendar System

It is very easy to keep everything on track with the shared calendar. It syncs smoothly with Google, Outlook, and Apple calendars, so managing event dates, space assignments, and appointments all in one place is a breeze. Plus, the system is super user-friendly, making scheduling and coordination a lot less stressful for everyone.

• Simplified Registration and Ticketing

Planning Pod offers a comprehensive set of tools for event registration. You can quickly build event websites, create custom registration forms, and manage both paid and free tickets with ease. The platform simplifies ticketing and payment collection, so all transactions run smoothly. Plus, with plenty of customization options, you can tailor the entire registration process to fit your event’s needs, creating a smooth experience for both organizers and attendees.

• Makes Integrations Simple

Planning Pod allows you to connect with popular platforms like Google/Gmail, Outlook, Dropbox, Square, and Stripe. You can even link to hundreds of others, like QuickBooks and Salesforce, through Zapier, ensuring all your tools work together without a hitch.

Things to Look Out For

• No Dedicated Mobile App

Past organizer reviews highlighted that Planning Pod does not offer a dedicated mobile app, meaning they must rely on a web browser to access event details on the go. This can be less convenient for organizers and attendees who need quick access to schedules, registrations, or event updates from their phones. While the platform is mobile-friendly, the lack of an app may make navigation and real-time management less seamless compared to competitors with native mobile applications.

• Not Suited for Virtual Events

While Planning Pod offers some features that can support hybrid events, such as integrations with virtual platforms like Zoom, it's primarily built for in-person event management. It also lacks the full range of tools needed for a seamless virtual event experience (primarily an in-house virtual event platform), so it might not be the best choice for fully virtual events without additional workarounds. 

• Finicky Floorplans

As reported by some users on G2, the floorplan tool may not always be accurate with dimensions. On some occasions, mapped-out rooms didn’t match the actual space available, leading to layout challenges. It’s advisable to double-check measurements before finalizing event setups to avoid unexpected surprises. It’s also worth noting that while the tool is useful, it might take a bit of manual adjustment to get things just right.

Pricing:

Planning Pod offers flexible pricing plans for event professionals, with features covering attendee management, project planning, billing, and collaboration.

1. Planner – $59/month (billed annually)

• Plan up to 10 events
• Unlimited users
• Client portal, attendee management, registration, and ticketing
• Productivity tools: dashboards, budgets, checklists, file sharing

2. Business – $89/month (billed annually)

• Plan up to 25 events
• Includes everything in Planner
• Zapier integration for platform sharing
• Enhanced event planning and collaboration tools

3. Enterprise 50 – $129/month (billed annually)

• Plan up to 50 events
• Includes everything in Business
• One-on-one implementation sessions
• Dedicated Customer Success Manager

4. Enterprise 75+ – Custom Pricing

• Plan 75–2,000 events
• Includes all Enterprise 50 features
• Tailored support and implementation

All plans include email/chat support, a help portal, and optional data import (at an additional cost).

Free Trial: Planning Pod offers a free trial.
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10. Canapii

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Canapii is a powerful event management platform built to support in-person, hybrid, and virtual events with ease. From flexible registration and ticketing options to built-in communication tools and engagement features, it simplifies event planning at every stage. Whether you’re managing a small gathering or a large-scale conference, Canapii keeps everything organized in one place, ensuring smooth execution and a great experience for attendees. While the platform offers a wide range of features, its user interface can feel a bit complex, as compared to platforms like Remo, and requires some learning before fully leveraging its capabilities.

Things We Love About Canapii

• Flexible Registration for Any Event
  

Whether you're hosting a conference, workshop, or networking event, Canapii makes registration very easy. You can create unlimited ticket types, process payments seamlessly through Stripe, and turn registration on or off with just one click.

• Real-Time Event Insights for Smarter Decisions

Canapii’s powerful analytics and reporting tools give organizers real-time data on attendance, engagement, and revenue. With these insights at your fingertips, you can track event performance as it unfolds, identify trends, and make informed decisions to optimize attendee experience and overall success.

• Everything in One Place‍

No more scrambling for details. Canapii organizes all your event information, hotel bookings, speaker details, schedules, and more in one easy-to-access hub. With so many moving parts leading up to and during an event, a structured planning process keeps everything running smoothly. 

Things to Look Out For

• Limited Social Media Integration

Users on G2 have reported that Canapii lacks built-in social media tools, making event promotion less seamless. For organizers who rely on social platforms, this can mean extra manual work or the need for third-party integrations. If social media engagement is a key part of your strategy, this is something to keep in mind.

• Unintuitive Admin Console‍

Setting up an event on Canapii can also be frustrating according to past customers. They mentioned specifically a complex backstage area where features don’t always work as expected, controls being hard to find, and navigation feeling unintuitive. The platform's setup requires some prior knowledge, and without it, you may run into roadblocks that slow things down. A more user-friendly UX would make a big difference.

• Lack of Event Templates

Planning virtual events can still feel overwhelming, as Canapii doesn’t offer ready-made event templates. Users shared that having pre-built templates could make setup smoother and save time for organizers.

Pricing:

Canapii offers scalable event management solutions with these essential features included in all plans: event registration, management, real-time analytics, branding, customization, sessions, translation, interaction, activities, and support.

1. Trial Plan – Free

• Full access to event software
• 5 admin places
• Email support & knowledge base

2. Essential – Starting at $2,950

• 10 admin places
• Onboarding & training
• Paid ticketing (no commission)
• Canapii mobile app

3. Professional – For large events

• Unlimited admin places
• Event builder included
• Paid ticketing (no commission)
• Canapii mobile app

4. Enterprise – For global businesses

• Unlimited admin places
• 24/7 white-glove support
• Custom branded mobile app
• Paid ticketing (no commission)

Key Features to Look for in an Event Management Software

Choosing the right event management software can make all the difference in running a successful event. Whether you're planning a virtual, hybrid, or in-person event, the right platform should simplify planning, boost attendee engagement, and provide valuable insights. Here are the top features to consider:

A Centralized Event Dashboard

A centralized dashboard lets you manage event metrics like attendees, track ticket sales, and monitor engagement, all in one place. This user-friendly interface ensures quick access to key data without a steep learning curve. 

End-to-End Registration and Ticketing

A robust event management platform should handle everything from early bird pricing to last-minute registrations. To keep the process hassle-free, look for customizable registration forms, multiple ticketing tiers, seamless payment processing, and instant confirmations.

Supports Virtual, In-Person, and Hybrid Events

A great event management software should be versatile enough to handle all event formats. Whether you're hosting a virtual conference, an in-person trade show, or a hybrid summit, the platform should offer seamless tools for ticketing, attendee engagement, and real-time interaction to ensure a smooth experience for everyone.

Real-Time Analytics and Reporting

Data-driven decisions are key to event success. Look for real-time event metrics like tracking of ticket sales, attendee engagement, and marketing performance to fine-tune your strategy before, during, and after the event. You can also use content banners, polls, and surveys to gather feedback and identify high-intent leads based on responses, helping you maximize impact and ROI.

Engagement and Networking Tools

Attendee experience is everything; engagement tools can make or break an event. For example, AI-powered matchmaking, virtual tables, and live chats streamline networking online, while features like badge scanning and smart meeting scheduling enhance in-person connections.  Gamification, live polls, and interactive Q&As also keep energy levels high and participation flowing. 

Reliable Customer Support

Even the best event software can come with hiccups. A platform with responsive, 24/7 customer support, via chat, email, or phone, ensures you’re never left scrambling. Look for providers with a strong knowledge base, training resources, and a dedicated support team.

Integrations

A great event management platform should make your job easier, not harder. Look for software that integrates smoothly with your CRM, ticketing, marketing, and communication tools. This keeps everything connected, helping you manage registrations, automate follow-ups, and track event success without switching between multiple systems.

Mobile Accessibility and Onsite Check-In

A mobile-friendly platform ensures smooth attendee experiences, whether they’re joining virtually or checking in at the venue. QR code check-in, badge printing, and on-the-go access make events run more efficiently.

Customizable Event Branding

Your event software should reflect your brand. Look for options to personalize event pages, registration forms, and virtual spaces to create a consistent and professional experience. Remember to keep in mind ease of customization as well - does the platform allow you to easily personalize aspects of your event, or does it require advanced coding knowledge or the platform’s development team to step in.

Comprehensive Sponsorship Management
A strong sponsorship strategy can make or break an event, and having the right tools to streamline the process and secure the right sponsor is essential. Events.com offers a built-in sponsorship management system that simplifies everything from proposal creation to activation tracking. With auto-filled sponsor details, customizable agreements, and an activation calendar that keeps deliverables on track, organizers can secure and manage mission-aligned sponsors with ease. This ensures a smooth, revenue-generating partnership while reducing the administrative workload.

By focusing on these key features, you can ensure a smooth and impactful event experience from start to finish.

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

No More Event-Astrophes – Software That Makes Event Management Go From Juggling to Just-Right

Planning and managing an event is no small feat. It’s a balancing act of registrations, schedules, attendee engagement, and countless moving parts. But with the right event management software, organizers can swap the chaos for smooth sailing. These platforms take the workload off your shoulders, streamlining everything from ticketing to analytics so your event runs effortlessly.
And when it comes to event organization, Remo by Events.com is a sure bet. With powerful features for virtual, in-person, and hybrid events, Remo doesn’t fall short anywhere. Try Remo by Events.com to see how it is the one platform that covers all your event needs, making every experience engaging, effortless and eventful.

Frequently Asked Questions About Event Management Software

1. What features should I look for in an event management software?
   Look for essential features like event registration, ticketing, attendee engagement, analytics, integrations with other tools (CRM, marketing platforms), and support for virtual, hybrid, and in-person events.

2. Is event management software suitable for small events, or is it only for large-scale conferences?
   Many platforms offer flexible pricing and features, making them ideal for both small gatherings and large corporate events. Whether you're hosting a festival, a networking session, or a multi-day expo, there's a solution to fit your needs.

3. How does event management software improve event planning and execution?
   It streamlines tasks like registration, communication, and scheduling, reducing manual work and making the entire process more efficient. This ensures smoother operations, better attendee experiences, and higher event success rates.