Virtual Networking: The Complete Guide (2024)

There’s no denying that the pandemic forced us to adapt to a new way of interacting with one another. One of the most significant changes was the shift to virtual networking. Are you making the most of this opportunity? Want to know what virtual networking is all about? Struggling to find a good online networking platform? From strategies to pitfalls to innovative virtual networking ideas, this comprehensive guide covers it all.

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Section 1: What is Virtual Networking?

Let’s start from the beginning. You might be asking yourself, “What is a virtual networking event?” Ever been to a company mixer or a college reunion? Well, virtual networking is like that, but in the digital world. A virtual networking event is an online gathering where participants connect, share ideas, and build professional relationships through video chats, messaging, and other interactive tools. Thanks to recent tech advancements, participants now have access to innovative tools that make online networking far less robotic and daunting — and even a bit of a hoot at times!

The main aim of virtual networking is to provide participants an opportunity to foster connections without the need for a physical location. Imagine interacting with industry experts from all over the world or collaborating with like-minded professionals on exciting projects, all from the comfort of your home. Platforms like Remo are committed to offering immersive virtual spaces designed to create natural and authentic connections during online events.

And here’s the cool part—virtual networking isn’t just one-size-fits-all. It can be business-focused, where you’re trying to grow your professional network, find collaborators, or even scout out new partnerships. It can also be more laid-back, like social networking, where you’re just hanging out with friends or meeting new people to chat and unwind. Or, it can be all about internal networking, like team-building sessions, employee meetups, or virtual happy hours that help boost team morale and bring coworkers closer together.

Wondering how you can maximize your networking opportunities at an online event? Keep reading—we’ll tell you everything you need to know about online networking, starting with why you should host one.

Why Host a Virtual Networking Event?

Ever thought about why you should host a virtual networking event? What’s the purpose? Is it truly valuable? Will it encourage people to connect and build meaningful relationships?

The truth is, virtual networking events provide an excellent opportunity to connect with professionals in an industry, exchange ideas, build networks, and form valuable relationships. They offer a virtual space for engaging discussions, brainstorming sessions, and even lead generation—making them a goldmine for fostering like-minded connections. The possibilities for growth and collaboration are endless.

But it doesn’t stop there. Gatherings have always been a powerful way to create a sense of community and belonging. Networking events are designed to bring people together, allowing both individuals and companies to discover how they can grow and improve. It’s a space where people feel comfortable pitching themselves or exploring career opportunities, knowing this is the place for those kinds of conversations.

Virtual networking events also make it easier for people to connect by bringing together participants who share similar goals and commitment levels. With everyone in one virtual space, it's simpler to understand each other’s intentions from the start.

And it’s not just about bringing people together—it’s also a great way to boost your brand. Hosting an engaging and well-run virtual event positions your brand as a leader in your industry, fostering trust and credibility with participants. Whether it’s a large conference or a small meetup, virtual events give you the chance to showcase your brand’s expertise, values, and vision in a memorable way.

When Should You Host a Virtual Networking Event?

Now that you understand the benefits of virtual networking events, let's talk about timing. The success of your event can often depend on when it's held. Consider hosting a virtual networking event when you:

• Want to Expand Your Network: If you’re looking to meet new people and grow your professional circle, a virtual networking event is perfect. It’s an easy way to connect with industry peers and potential collaborators from all over.
• Build a Community: Got a passion or interest for something you want to build a community around? Hosting a networking event with people sharing the same interests is a great way to branch out and create a space for discussions. 
• Launch a New Product: Have a new product on the horizon? Want to create a buzz? A virtual networking event is a great way to show off what you’ve been working on and get feedback from your target audience.  
• Doing Market Research: Need help figuring out what your market wants? A virtual networking event can be a goldmine for getting feedback and getting an idea of what’s hot and what’s not. ‍
• Connecting with Industry Leads: If you want to connect with industry experts, a virtual networking event is exactly what you need. Connect with industry leads, have productive discussions and learn in a focused setting.

Now that you know when you should host a online networking event, read on to find out how virtual networking can offer a whole new dimension compared to in-person events. Spoiler: it’s not just convenient—it’s game-changing!

How is Virtual Networking Different from In-Person Networking?

Before the COVID-19 pandemic, networking meant face-to-face interactions at physical events. Professionals would gather in person to connect, exchange ideas, and expand their networks. But when the pandemic hit, it felt like a scene straight out of World War Z—the chaos of daily life came to a halt, and in-person gatherings became impossible. It forced us to adapt to a new reality where virtual connections became the lifeline for staying connected.

The result – businesses had to quickly embrace the digital world. With restrictions in place, virtual event platforms became the new norm, allowing people to network and connect online with just a few clicks. Virtual networking events surged in popularity, making it easier to reach wider audiences and foster connections from the comfort of their homes.

With the pandemic days behind us, we now have the luxury of choosing between in-person and virtual networking. Are you having a hard time picking the right networking event for you? It’s simple: Pick the event that best suits your event goal, industry, and target audiences’ preferences. But to guide you along the way, here are some pros and cons of each.

Pros & Cons of In-Person Networking

For those less comfortable with technology, in-person networking often feels more natural. People who prefer face-to-face interactions can make deeper personal connections, as body language, tone of voice, and eye contact allow for more meaningful communication. There's less chance of misunderstandings, and trust can be built more easily through spontaneous conversations and physical presence.

However, in-person networking has its limitations. The biggest one – it’s often restricted by geography—people may miss out due to travel costs or long distances. Additionally, some find in-person networking anxiety-inducing. Not everyone is a social butterfly. These events can also lack diversity, as they’re often confined to a specific location, which limits exposure to a broader network.

Pros & Cons of Virtual Networking

Virtual networking, on the other hand, opens up endless possibilities (both geographically and socially). It allows people to attend events from anywhere in the world without leaving the comfort of their homes. As they say, home is where the Wi-Fi is—no more travel headaches! With virtual platforms, like Remo, networking also becomes easier – you can instantly access participant details, engage through chat first if you feel shy, view recommended connections based on common interests, and more. Learn more about the benefits of online networking here

Although, a lot of people find that networking online can sometimes feel robotic if you’re not using an immersive platform. The lack of face-to-face interaction may make networking feel like a Herculean task for some. Technical issues, combined with screen fatigue, can also lower engagement, making it difficult for participants to connect effectively.

So, Which Event Type is Right for YOU?

Having options is always a win. Virtual networking is often praised for being more efficient, affordable, and convenient compared to networking  in-person. You can connect with people from anywhere without the hassle of travel or hefty costs.

But in-person networking still has its perks. It’s fantastic for those face-to-face interactions that help build deeper connections. There’s something about meeting people in person and experiencing the event’s atmosphere that’s hard to beat. Both virtual and in-person events have their unique benefits, so choose what works best for you and your goals.

Of course, we’re a bit biased, but we’ve seen virtual networking events be as effective at fostering connection as in-person ones. As Raisa M. shares,

‍“Remo has provided us with an engaging platform on which to organize networking events—giving our audience an experience we just can't get from traditional meeting platforms. The feedback has been fantastic, and participants have enjoyed the intimate feeling of sharing a "table" with others, while still having the full remote conference experience. We no longer use any other platforms.”

If you’re still unsure whether to host an in-person, hybrid, or virtual event, why not ask Remo’s AI chatbot for help? It can guide you through the decision-making process and suggest the best option based on your event goals.

Different Types of Networking Events

Now that you know what a virtual networking event is and why they’re beneficial, you may be tempted to give it a go, but you’re not sure where to start. Maybe you’re looking to connect with like-minded professionals, build a community, or just find fresh ways to engage. Don’t worry, we’ve got you covered! We’re about to walk you through 6 different types of virtual event types for networking, so you can discover the one that fits your goal perfectly.

1. Professional (Business) Networking Events

Looking to expand your professional network and deepen your industry knowledge? Industry-specific networking events typically include presentations and seminars by experts in the field. Many of these events feature breakout room discussions or networking sessions to help you connect with peers and industry leaders, making the most of both learning and networking opportunities. These events aim to share insights and inspire brainstorming around fresh, new ideas.

Tips for Hosting Business Networking Events:

• Curate Industry-Relevant Content: Make sure the presentations and seminars align with your attendees' industry. The speakers should provide valuable insights, trends, and practical advice that your audience can apply.
• Provide Attendees Information: Offer attendees detailed information about the speakers and topics ahead of time so they can plan their time effectively.‍
• Enable Business Card Exchanges and Follow-Ups: Provide digital tools that allow attendees to exchange virtual business cards or set up follow-up meetings, ensuring connections lead to real opportunities.

2. Speed Networking Events

Speed networking follows a similar format to speed dating, where attendees are paired or grouped for brief, timed conversations—typically 2-5 minutes each. After each round, participants rotate to a new partner or group. While moderators oversee the overall flow of the event, they typically don't monitor each individual conversation. Instead, they provide a set of questions and prompts to keep the conversations moving smoothly and to avoid any awkward pauses. This format is an effective networking tool because it allows participants to meet more people in a shorter period of time, maximizing connections without the pressure of long, drawn-out conversations.

Want to know more about speed networking? Check out our blog, “How to Organize a Speed Networking Event”and discover everything you need to know to host a fast-paced, fun, and highly effective networking experience!

Tips for Hosting Speed Networking Events:

• Set Clear Time Limits: Timing is key during these speed networking events, make sure each conversation is timed and within 2 - 5 minutes to keep up the pace.
• Prepare Conversation Starters: Give participants a few prompts or icebreaker questions to get the conversation flowing. ‍
• Provide Moderation: Have a moderator or facilitator guide the discussion, keeping energy levels up.

3. Career Fairs

If you're organizing a career fair, you're creating a prime networking opportunity where employers and job seekers can make valuable connections. Career fairs offer a unique setting for professionals to engage, share insights, and explore potential partnerships. Employers can discover top talent while job seekers have the chance to network with industry leaders and explore exciting new positions. By hosting a career fair, you facilitate meaningful interactions that help both sides find their perfect match, making it a powerful platform for building professional relationships.

Tips for Hosting Career Fairs:

• Streamline Registration: Make it easy for both employers and job seekers to sign up and manage their profiles. A smooth registration process allows participants to focus more on building connections.
• Facilitate Real-Time Conversations: Offer live audio and video chat options so employers and job seekers can engage in real-time discussions. This encourages direct interaction, enhancing the networking experience.‍
• Make it Easy to Follow Up: Give the option of virtual business cards to make it easy for job seekers to reach out to employers.

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4. Virtual Conferences

Thinking of organizing an event where you can exchange ideas, share information and expertise? Host a conference in the virtual space. Virtual conferences give attendees the perfect opportunity to connect globally and share knowledge while saving money. These events feature live streaming, chat rooms, virtual exhibit halls, and networking lounges to facilitate engagement and interaction among participants. Easily maximize your networking opportunities at a virtual conference with these tips!

Tips for Hosting Virtual Conferences 

• Choose the Right Platform: The platform you chose should be able to handle a large audience, support interactive features like Q&A sessions, polls, and breakout rooms, and provide a smooth experience for both speakers and attendees.
• Keep Attendees Engaged: Keep participants engaged by carrying out different networking activities to make the experience more immersive. Try mixing up your event formats to make the event more interesting like an industry panel followed by themed roundtables.‍
• Have Technical Support: Have a tech support team on standby to handle any technical issues that come up. Constant disruptions during presentations and discussions can be a real hassle and blocker when it comes to forming connections.

5. Virtual Trade Shows/Exhibitions

If you want to showcase your product or service and connect with potential customers, setting up a virtual trade show or exhibition is a great way to do it. With the right trade show platform, these events allow businesses to display their offerings through virtual booths, live demos, and interactive sessions. Attendees can explore products, ask questions in real-time, and schedule meetings—all from the comfort of their own space. It’s an efficient and cost-effective way to reach a global audience without the logistical challenges of a physical trade show.

Tips for Hosting Virtual Trade Shows/Exhibitions:

• Offer Personalized Experiences: Use attendee data to provide personalized product recommendations or booth suggestions, helping participants find the most relevant content and conversations.
• Track Engagement Metrics: Make sure the platform offers robust analytics to track booth visits, session attendance, and interactions, so you can measure success and follow up with leads.
• Ensure Seamless Integration: Choose a platform that integrates with your CRM or email marketing tools, making it easier to capture leads and nurture them post-event.

Wondering which platform will be perfect for a virtual expo with networking features? We’ve got you covered—read through “Best Virtual Exhibition Platforms.”

6. Meet & Greets

Looking for something more casual? Meet & Greets are a great option. These networking events are ideal for introducing new members to a company or industry figures. The more mingling, the better! They often feature informal conversations, making it easy for attendees to build connections and get to know each other in a relaxed setting. Whether you’re welcoming new hires or bringing together key industry players, Meet & Greets offer a friendly environment for making valuable connections.

Tips for Hosting Meet & Greets:

• Create a Welcoming Atmosphere: The event should have a friendly and approachable vibe to encourage mingling. Icebreaker activities or a fun introduction from the host can help ease any initial awkwardness.
• Facilitate Group Introductions: Organize smaller groups for introductions to ensure everyone gets a chance to interact and feel included, rather than letting the conversation be dominated by a few.‍
• Keep it Informal but Structured: While the event is casual, having a light structure or agenda still helps. Announcing topics or themes for conversations keeps the mingling flowing smoothly and prevents any lulls.

7. Roundtable Discussions

Need to brainstorm ideas or dive into debates? Roundtable discussions are perfect for that. These events involve small groups and a moderator who guides the conversation. Participants can then engage in meaningful discussions and enjoy a vibrant networking experience. All you need is a virtual networking platform with breakout rooms or virtual tables so you can host multiple discussions simultaneously. 

Tips for Hosting Roundtable Discussions:

• Pick Engaging Moderators: Select moderators who can keep the discussion focused, encourage participation, and manage time effectively.
• Ensure Topic Relevance: Make sure the discussion topics are tailored to the group’s expertise and interests, so everyone feels they can contribute meaningfully.‍
• Manage Group Size: Keep the groups small enough (6-10 people) so everyone has the opportunity to participate, but large enough to allow for a variety of perspectives.

8. Virtual Happy Hours

Who doesn't love a low-key hangout? Virtual happy hours offer a relaxed networking environment where attendees can mingle casually. These events can take the form of a tea party, luncheon, or dinner, providing a comfortable setting for informal conversations and connection-building.

Tips for Hosting Virtual Happy Hours:

• Set a Fun Tone: Kick off with light-hearted conversation starters or themed drinks to make the event feel more like a social gathering than a formal meeting.
• Encourage Participation: Use games, polls, or trivia to engage attendees and keep things lively. These can also break the ice for those who are less comfortable with casual networking.‍
• Provide Breakout Options:For larger happy hours, create smaller breakout rooms and give attendees the choice of which rooms to join. This allows them to pick the conversations and people they’re most interested in connecting with, keeping the networking casual and personal.

How to Pick the Right Networking Event for You?

With so many networking event options available, it can be overwhelming to choose the right one. Start by asking yourself: What do you hope to accomplish by hosting a networking event? Your goals should align with the type of event you choose.

For example, if your goal is to connect industry professionals and foster business collaborations, a professional networking event with presentations and breakout sessions might be ideal. On the other hand, if you're aiming to introduce new team members and encourage casual interactions, a Meet & Greet could be the perfect fit. Aligning your event type with your objectives ensures you create the most effective and engaging experience for your participants.

Next, consider the kind of people you want to interact with. Are you looking to connect with industry experts or just people from your community?

Lastly, take into account your own comfort level and preferences. Once you’ve answered these questions, you’ll be well-equipped to select the right networking event for you!

Don't know how to get started? Check out these 10 Fresh and Fun Virtual Networking Event Ideas to take your online networking up a notch and start your networking journey. 

Section 2: Key Features of Virtual Networking Events

Hosting virtual networking events can feel like a mammoth task. Ensuring your event hits all the right notes and fosters meaningful connections requires finding the right platform. So, how do you select the perfect networking platform? It all comes down to the features it offers. Whether you're hosting a professional networking event or a casual meet-and-greet, make sure your platform includes these must-have event networking features.

1. Intuitive User Experience

One of the first things to consider when choosing a virtual networking platform is how intuitive the user experience is. The better the user experience, the better the networking opportunities. Your attendees should be focused on making authentic connections, not struggling to navigate the platform. That's why it's important to choose a virtual networking platform that’s easy to use, with little to no learning curve. If the platform offers a free trial, take advantage of it to test the experience for yourself before committing. Ask yourself: Will this provide users with a seamless experience? Are all the features easy to access? Does it include any accessibility options? Attendees should be able to navigate the platform with minimal assistance to ensure they have a fully immersive experience.

2. Customization and Branding Options 

Providing attendees with a tailored, immersive experience should be one of your top priorities. As an event organizer, you should have the flexibility to customize event details, like registration forms, to align with your goals and objectives. Features such as immersive floor plans can help create an environment that encourages creativity and meaningful conversations.

Branding is just as important as customization. You want your attendees to remember your company or brand long after the event is over. Make sure the platform you’re considering offers features like content banners to showcase sponsorships and reinforce your brand.

3. Interactive Engagement Tools

Engagement tools are key to making virtual networking events successful. Features like live chat and video conferencing allow attendees to connect in real time, creating authentic interactions. Polls and Q&A sessions can spark conversations and encourage participation, making the event more dynamic and engaging.

As an organizer, think about how these tools will facilitate connections among participants. Ensuring that attendees can easily navigate the platform and use these features effectively will enhance their experience and help them build meaningful relationships throughout the event.

4. Breakout Rooms

In virtual networking, breakout rooms are now table stakes. They offer a way for multiple conversations to happen in one virtual space, much like what you would see at an in-person networking event. What’s more important nowadays is to look for a platform, like Remo, that  allows attendees to move freely between rooms. This is the key to making interactions feel authentic, because your attendees can choose for themselves who to connect with. 

When choosing a platform, make sure it can handle multiple breakout rooms smoothly and includes features like virtual whiteboards. These tools help participants share ideas easily, making the experience more interactive and collaborative. 

5. Profiles 

If you want to make introductions feel more personal, choose a platform that lets attendees create detailed profiles. Customizable profiles and avatars help attendees showcase their personalities and interests, making it easier for others to connect.

By providing this personal touch, you create a more engaging experience that helps break the ice. When participants can learn a bit about each other first, it sets the stage for genuine interactions and stronger connections.

6. Event Marketing 

In today’s digital world, if you’re not marketing your event, it might as well not exist. That’s why it’s crucial to choose a platform with integrated event marketing tools. Jumping between your event platform and third-party tools can be a hassle. The ideal virtual networking platform should have built-in marketing features that help you reach your target audience quickly and secure registrations.

Platforms like Remo even offer AI-powered marketing assistance. All you need to do is provide a brief overview of your event and target audience, and Remo will generate copy and graphics tailored to your marketing plan. This can include email templates, event descriptions, social media posts, and even event flyers—everything you need to promote your event seamlessly.

7. Reports and Analytics 

One of the biggest advantages of virtual events is the ability to easily track and review attendee data. Understanding attendee behavior and how they interacted during the event can offer valuable insights into what worked well and what didn’t. Key networking metrics, such as the number of connections made, conversations held, and meetings booked, can provide a clearer picture of your event’s success.

Before committing to a virtual networking platform, be sure to inquire about its reporting features. What types of data are accessible to event organizers? Is the data downloadable? Real-time tracking of attendee activity can provide critical feedback and help you plan more effectively for future events.

8. Customer Support

We all need a little help sometimes. The virtual platform you choose should offer excellent customer support. Ideally, representatives should be available throughout the event so that any issues attendees face can be resolved immediately.

Customer support isn’t just about dealing with platform glitches or bugs—it can also include helping attendees with internet connection issues, navigating the platform, or finding specific features. Quick and responsive support can make or break your event, ensuring a smooth experience for everyone involved.

Want an overview of the best networking platforms? Check out “Best Virtual Networking Platforms.” Now that you know what to look for when choosing a virtual networking platform, let’s move on to how you can boost networking at virtual events.

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Section 3: Ways to Boost Networking at Virtual Events

Networking at virtual events does not come easy for everyone. If your audience are not social butterflies, they might need a slight push to encourage networking. If you are unsure how to maximize networking at your virtual event, we’ve got you covered! Check out these top 6 ways you can boost networking among your attendees.

Idea 1: Introduce Yourself & the Event

A quick introduction can go a long way. Share a bit about yourself in a fun way—don’t just list your credentials! Talk about the agenda and what attendees can expect from the event. Wrap up with a short Q&A session to interact with the audience before officially starting.

This approach helps facilitate conversations between attendees and gives them a better idea of what to look forward to during the event.

Idea 2: Carry Out Networking Activities

Structured networking sessions can make or break an event. It’s essential to have a good mix of activities, like breakout rooms and speed networking, to encourage mingling and provide attendees with a variety of opportunities to connect.

These activities take the pressure off participants, creating a relaxed environment for discussions and collaborations. 

Idea 3: Have Themed Interactive Spaces

Don’t forget to provide your attendees with a space where they can take breaks and recharge. Creating themed rooms can make these areas more fun and engaging, encouraging people to step away from the main activities.

These spaces allow attendees to gather and chat without the pressure of a formal setting, fostering relaxed conversations and connections.

Idea 4: Use Networking Tools 

The event platform you choose should offer a variety of networking tools, such as custom profiles, avatars, chat functions, and virtual business cards. If the platform you’re considering lacks these essential features, it might be worth looking for another option.

These tools make it easier for attendees to connect with each other during and after the event, enhancing their overall experience.

Idea 5: Remind Attendees to Follow Up

Networking does not mean just connecting during the event, it means making real connections that last beyond the life of the virtual event. Encourage your attendees to exchange contact information and follow up during the event. 

By reminding attendees to follow up, you will be reinforcing connections and keeping conversations going. 

Idea 6: Set Networking Goals

Set specific networking goals for attendees, such as connecting with a certain number of people or joining specific discussions. This helps provide a clear focus for participants and gives them something tangible to work towards. To further enhance their experience, consider providing icebreakers or conversation starters to help initiate discussions and ease any initial awkwardness.

This encourages participants to actively seek out connections and engage with others throughout the event.

Section 4: Advantages and Disadvantages

As the world shifts towards digital experiences, adapting to these changes can feel overwhelming without a clear understanding of the new dynamics. Virtual event platforms have transformed the event management industry, but as an event organizer, you may wonder what to expect when hosting a virtual networking event. It’s important to weigh both the benefits and the limitations.

Benefits of Hosting Virtual Networking Events

1. Cost Effectiveness 

This one is a no brainer. Let’s face it, saving money is always a win! With virtual events, you skip the usual travel, hotel stays, venue rentals, food, and even décor costs. All that extra cash can be put to better use, like creating top-notch content or improving the event experience.

Virtual networking platforms can literally cut your event costs in half for event organizers. Plus, it saves attendees money too—no need for travel, hotel stays, or expensive meals. You only need reliable Wi-Fi, a good pair of headphones, maybe a webcam, and sometimes an entry fee. And in this day and age, most of us already have the internet and laptops, so joining a virtual event doesn’t break the bank!

2. Global Reach and Diversity 

Virtual networking events can host more people than traditional in-person events, allowing you to connect with diverse groups from every corner of the globe. With no geographical or venue limitations, attendees can exchange perspectives, cultures, and ideas in ways that weren’t possible before.

A globally mixed networking event offers the opportunity to meet professionals worldwide and discover trends from different countries that you would never be able to meet if the event were in-person. You can easily promote your event internationally through social media and custom landing pages, thanks to the flexibility of virtual networking platforms.

3. Accessibility and Convenience

Virtual events can cost up to 75% less than their in-person counterparts. According to a virtual event platform, “77.2% of people surveyed prefer virtual events due to their ease of attendance,” eliminating expenses for travel and accommodation. 

In today’s world, almost everyone has access to the internet and devices like smartphones or laptops. As an event organizer, you save time and avoid the hassle of physical locations—everything you need to run your virtual event is just a click away. For attendees, it’s just as simple: register, tap to join, and you’re in! Plus, with assistive technologies like sign language interpreters and closed captions, virtual events are more accessible than ever. Picture this: you’re lounging on your favorite sofa, coffee in hand, networking with a global audience—all without leaving home. Now that’s convenience at its finest!

4. Better Marketing

Your event does not exist if you dont market it. Most virtual networking platforms offer powerful tools like social media planners, custom landing pages, and more to help you reach your target audience, no matter where they are.

Online advertising is also far more cost-effective and convenient. While in-person events often rely on traditional materials like flyers, badges, and giveaways, most event marketing today—whether in-person or virtual—is done online. The difference with virtual events is that you can focus solely on digital ads without needing to budget for physical materials. Clear, direct messaging through online platforms can attract high-quality leads, making your marketing efforts efficient and impactful.

5. Flexibility and Scalability

Virtual networking events are highly adaptable, making it easy to handle last-minute changes or additions. Say goodbye to sleepless nights for event organizers! Whether it’s adding new participants or uploading new sponsor content, all it takes is a quick adjustment to your event platform, and you're all set.

Unlike with traditional in-person events, these changes happen instantly with online events, and you can even test them out right away. Want to see how your sponsor content looks? Just jump into the event and do a quick test run. Simple, right?

6. Effective Networking 

Even though some still believe you cannot network effectively online, we fully believe with the right platform you can (and we’ve seen it too!). With immersive and engaging platforms, like Remo, you can get really close to simulating the experience of real-life networking online. With engaging tools such as custom floor plans, breakout rooms, ability to freely move between conversations, and more, participants have plenty of opportunities to mix and mingle, just like at an in-person event.

What’s more – virtual events can even make the networking experience far more efficient. Online, you can easily provide attendees with recommended connections, detailed participant lists to help them find and learn about each other, and make quick introductions. Information like job titles, companies, and attendee status gives participants a quick snapshot of one another, making it easier to start conversations and build connections.

7. Reporting and Analytics 

Need detailed statistics on your event? Virtual networking platforms offer comprehensive insights into attendee behavior and event performance automatically. Tools like surveys, Q&A, and polls not only engage participants but also help you study their preferences. Or metrics, like number of conversations and meetings booked are all just a click away.

Having detailed analytics makes planning your next networking event much easier. You can monitor attendee interactions, identify the most popular features or content, and spot any pain points. By tailoring your event to attendee preferences, you can add a personal touch that elevates the entire virtual experience.

8. Sustainability 

As the world shifts toward more sustainable practices, virtual events offer a great way to reduce environmental impact. By hosting virtual networking events, you save valuable resources like electricity, fuel, and paper (think of all those marketing materials!). Virtual events significantly cut down on the carbon footprint of travel and large physical gatherings.

However, not all virtual event platforms are equally eco-friendly. Some rely on large data centers that produce significant carbon emissions. To do your part, try to choose a platform that uses energy-efficient servers or offsets its emissions through sustainable practices. Every small step counts!

Not convinced yet? Check out “The Benefits of Online Networking”

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We’re not saying online networking is a hundred percent exceptional (of course, we think it’s pretty great though!). But, all good things do have a downside, and hosting virtual networking events is no exception. While these events offer plenty of perks, there are some limitations you should be aware of.

Limitations of Hosting Virtual Networking Events 

1. Lack of the “Human Touch”

As much as online networking platforms can try simulating the in-person experience of online networking, it will never be able to recreate the physical human touch. Things like face-to-face interactions or body language are far harder to achieve when talking to somebody over a video call, which can also lead to misunderstandings. You can still create authentic connections when networking online, but at times some may find these events can seem a tad impersonal.

2. Screen Fatigue 

Ever heard of “Zoom fatigue”. One of the downsides of the pandemic was the endless string of Zoom calls. So, yes, even though joining with only a click is extremely convenient, it can take an emotional toll. Online networking events can sometimes feel mind-numbing since you’re just attending "another" event from the same place you spend all day. The lack of a change in environment means the excitement of traveling is lost, even if it’s just getting down to the local community center. 

3. Poor Attention Span

Let’s be honest—who hasn’t found themselves browsing other sites during a virtual event? While you might be conducting an engaging networking activity, your attendees could be busy searching through the new arrivals at their favorite online clothing store (because it’s that easy to do). Being at home also means they might be interrupted by family members, noisy neighbors, or an urgent errand. It’s challenging to keep attendees fully engaged and free from distractions while they’re at home.

4. Learning Curve 

Not everyone is a tech whiz. Some people may struggle to navigate the virtual networking platform you’re using for your event. While providing a demo or having a virtual assistant available can help, if someone feels overwhelmed or experiences sensory overload, they might find the event uncomfortable and struggle to make connections.

Now that you’ve got a good grasp of the pros and cons of virtual networking events, you’re in a better position to decide what’s best for you and to anticipate any issues that might come up during planning or the event itself.

Virtual networking platforms are evolving quickly, and it looks like more event organizers will be jumping on board in the coming years. So, are you ready to be one of them?

Section 5: How to Host a Virtual Networking Event

Now that you know what virtual networking is, let’s move on to how to host a virtual networking event. At first, planning a networking event can seem overwhelming—defining goals, inviting guests, marketing, planning activities, and the list of “stuff to do” goes on. You might wish you had Monica Geller’s organizational skills, but fret not! We’ve broken down the entire process and will walk you through it step by step.

Step 1: Setting Goals & Objectives

Before diving into the details of your event, ask yourself, “What do I want to achieve with this networking event?” Are you looking to build a community, promote your latest product, land new clients, or get insights into the latest industry trends? Defining your goal is the starting point—once you have that foundation, you can start building the pillars of your event.

After you’ve decided on your goal, set specific targets. For example, if your goal is to get attendees to sign up for your new community app, you can set a target of 100+ sign ups. If after your event, you’ve hit your target, you’ll know you hosted a successful networking event. Having clear goals and targets like these gives your event direction and helps you ultimately measure success.

With a solid understanding of your goals and objectives, you’re ready to officially start preparing for your online networking event. What better way to start, then by finding the perfect platform to match your needs.

Step 2: Choose a Virtual Networking Platform

We’ve already discussed the key features to consider when selecting a virtual platform. Here’s a quick recap of what to keep in mind:

• Intuitive User Experience
• Customization and Branding 
• Interactive Engagement Tools
• Breakout Rooms 
• Profiles 
• Event Marketing 
• Reports and Analytics 
• Customer Support

With that in mind, check out our curated list of the 10 best virtual networking platforms to jumpstart your platform exploration!

Step 3: Event Planning: Key Considerations and Tools

1. Creating Your Guest List

In this step, it’s time to focus on planning the actual networking event. Let’s start with defining your target audience. Carefully consider who you want at your event—the right mix of people can make or break it.

Start by asking yourself: What does my target audience care about? Where do they spend time online? How familiar are they with technology? Answering these questions is crucial because it’ll guide you in shaping your event plan. To attract the right people, you’ll need to think about what activities or topics will engage them.

Now, let’s talk numbers. How many people should you invite? You want a diverse group, but not so many that it turns chaotic. Keep it balanced!

2. Picking the Right Event Format 

When planning your event, it’s crucial to decide early on what sessions and formats to include. Don’t feel like you have to stick with just one—mix things up! You could have a keynote speaker, breakout sessions, icebreaker activities, or even a "shuffle guests" round. Just a tip: make sure to give your attendees enough time between activities to catch their breath.

Another thing to keep in mind when finalizing your formats is ensuring your chosen platform supports the activities you want. For example, not every platform has a shuffle guests or matchmaking feature like Remo.

3. Time to Market Your Event

This might just be the most critical stage of event planning. If you don’t market your event, how will people know it exists? Start by identifying the best channels to reach your target audience—whether it’s social media platforms like Facebook, Instagram, or LinkedIn. The platforms you choose should be the ones your audience frequents most.

Once you’ve nailed down where to market, it’s time to craft engaging, clear, and compelling messaging. Highlight the benefits of attending, like networking opportunities, or offer early bird incentives. The goal? To make your event the talk of the town!

4. Prepare Your Guests 

If you thought the planning was done once your attendees registered, I hate to break it to you, but there’s one more important step! You need to start communicating with your guests before the event to build excitement and set clear expectations.

Once they’ve signed up, send a follow-up email detailing what they can expect, any important information they need to know before the event, or even a quick demo video walking them through the virtual platform. For instance, if you’re using Remo you can share Remo’s mini guest demo video to help attendees get familiar with the setup.

Step 4: During the Event: Execution, Tips and Best Practices

Got all the basics down? Great! Now it’s time to focus on the actual event—this is where you get to shine as the “perfect” host. And if you love mingling, this is the fun part!

1. Start with a Bang!
   

Start with a warm welcome, because it goes a long way. Add a personal touch and send out a quick hello or conversation prompt at the beginning to set the tone. Let your attendees know the agenda and make some quick introductions to get things rolling!

2. Give a Platform Demo 

Who doesn’t get a little overwhelmed when trying something new? The jitters, the slight anxiety of the unknown—it’s totally normal. To help ease your attendees into the event, start with a quick demo of the platform. Show them how to use key features, access the chat, and find any materials they might need. This way, everyone feels comfortable and ready to network!

3. Carry Out Networking Activities 

Now, for the highlight of the event—networking activities! This is where you’ll see the most interaction from your attendees. You can set up breakout rooms, host a Q&A session, or even throw in a game. The possibilities are endless! Just remember to ask yourself: will your target audience be comfortable with these activities? 

If you’re looking for fresh networking ideas but feeling stuck, check out “8 Virtual Conference Networking Ideas You Must Try” for some inspiration.

Step 5: After the Event: Follow-Up and Evaluation

The party doesn't end just because the event ended. Keep the energy going, follow up with attendees, thank people for coming and get their feedback. 

1. Follow Up 

Want to know what people thought about your event? Send a short follow-up email. You can thank attendees for participating, include a feedback survey, or even throw in an event giveaway such as a gift certificate or voucher (because who doesn’t love a freebie?). Plus, you can keep the event momentum alive by sharing highlight reels, snapshots, or a summary of key takeaways.

2. Analyze Event Metrics 

Now that the event is over, it’s time to dig into the metrics. Start by revisiting your initial goals. For example, if your goal was to build a vibrant community, check how many new connections were made. Did you hit that target? Why or why not? By comparing your metrics with your goals, you can figure out what worked and what needs improvement for next time.

3. Begin Planning for Future Events 

Once you’ve analyzed the data, it’s time to analyze post event feedback to improve future events. Identify the activities that worked and combine them with the feedback you received from surveys to get a clear picture. With this info in hand, set new goals for your next event—and avoid repeating the same mistakes!

Do’s and Don'ts of Hosting a Virtual Networking Event

Before we move on to the next section, let’s quickly go over the do’s and don'ts of hosting a virtual networking event.

Do’s

• Do Test the Platform Ahead of Time: Make sure everything’s working smoothly before the event kicks off. Check the audio, video, and any interactive features to avoid last-minute issues.
• Do Keep Your Audience Engaged: Start with a warm welcome and keep the energy high! Use icebreakers, polls, or Q&A sessions to keep people actively participating.
• Do Give Clear Instructions: Make sure attendees know how to use the platform and what to expect throughout the event. A little guidance goes a long way!
• Do Encourage Networking: Create easy ways for attendees to connect, whether through breakout rooms, one-on-one chats, or fun group activities.
• Do Keep it Short & Sweet: Online attention spans can be short, so keep your sessions focused and to the point. Don’t forget to build in breaks so everyone can recharge.

Don’ts

• Don’t Overlook Tech Support: Make sure you have someone ready to handle any technical glitches that might pop up during the event.
• Don’t Overload the Agenda: Avoid packing too much into the schedule. Give people enough time between sessions to relax, chat, and network naturally.
• Don’t Make it All About Sales: Focus on building real connections. It’s fine to promote your product or service, but don’t make it too salesy—it can turn people off.
• Don't Rely Solely on Chat: While chat features are great for quick interactions, encourage participants to utilize video and audio options for deeper conversations. 
• Don’t Forget to Follow Up: After the event, send a thank-you email, share highlights, and ask for feedback. It’s a great way to stay connected and improve for next time.

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Section 6: Virtual Networking Ideas

Now that you have a profound understanding of how to host a virtual networking event, let’s explore some networking ideas you can incorporate into your event.

We’ve divided the ideas into two categories: Formal and Informal. The formal ideas are more suited for a corporate setting, while the informal ones are all about letting loose and having fun. Let’s dive right in!

Part 1: Formal Virtual Networking Ideas

1. Interactive Sessions with Industry Experts

Skip the boring, one-way lectures and dive into interactive sessions with professionals through immersive presentations. We’ve all been there—sitting through a mind-numbing keynote speech, zoning out, or mentally running through our grocery list. Virtual networking platforms are here to change that.

During presentations by industry experts, give attendees the chance to engage with live Q&As and polls. These real-time interactions can spark conversations and lead to meaningful professional relationships. You can also introduce a theme—for instance, if the event is about building authentic connections in the digital age, your speakers could tailor their content around that theme.

You can also run multiple sessions simultaneously, allowing participants to switch between session tracks. This not only gives them more flexibility but also enhances their networking opportunities by connecting them with a broader range of people.

2. Expert Roundtable with “Rotating” Hosts 

You’re probably familiar with roundtable discussions, but here’s a fun twist. Sometimes, discussions can lose focus and go in circles without a clear direction. With a few tweaks, roundtable discussions can become a simple yet effective way to network.

Set up small virtual roundtable discussions led by industry experts, and rotate the hosts every 10 minutes. This allows attendees to engage with different experts on various topics, offering both structured learning and personal interaction with leaders.

To keep the conversation flowing smoothly, name each virtual table based on specific topics. When a new host joins, they can add to the existing discussion rather than starting a completely new one. This way, attendees gain multiple perspectives on a single topic while also networking with various industry leaders.

3. “Speed Collaboration” Breakout Rooms

Ring a bell? But this time, instead of speed networking, let’s kick it up a notch with a fun speed collaboration activity. Speed networking is a bit "been there, done that." Attendees want something fresh and exciting, and this is exactly what they need!

Pair attendees for quick 5-minute brainstorming sessions on industry-related challenges. The goal? To generate quick ideas or solutions, giving participants a chance to showcase their expertise in real-time. These brief but meaningful interactions will help break the ice and foster connections with multiple people. If attendees really click with someone, they can reconnect later for deeper discussions.

For more details, check out “Speed Networking Ideas to Help You Make Connections.”

4. Leadership Q&A Panels with Attendee-Driven Agendas

During a corporate networking event, attendees are eager to make connections that can advance their careers and expand their knowledge. Typically, event organizers create the agenda based on general expectations, but what if you went directly to the source?

Before the event, ask attendees to submit questions for the leadership Q&A sessions. Tailor the agenda based on these submissions to address the topics that matter most to your audience. This approach ensures that the session is interactive, engaging, and answering what attendees want to hear about.

By involving attendees in shaping the agenda, you not only enhance their experience but also create opportunities for them to connect over shared interests and concerns. Engaging with leaders on topics they care about helps forge meaningful connections and encourages deeper networking within the community.

5. Icebreaker Questions

Looking for a fun and easy way to kickstart conversations at your virtual networking event? Icebreaker questions are a perfect solution! They can help attendees break the ice and make connections right from the start.

Prepare a list of intriguing and light-hearted questions to get people talking. These could range from “What’s a recent book or movie you’d recommend?” to “If you could have dinner with any historical figure, who would it be and why?” The key is to choose questions that spark genuine conversations and reveal personal interests. Need some help brainstorming on-topic icebreaker questions? Check out our free AI-powered icebreaker question generator!

Not only do icebreaker questions ease initial awkwardness, but they also encourage participants to find common ground and start building relationships. By creating a relaxed and engaging environment, attendees are more likely to network effectively and forge meaningful connections.

Part 2: Informal Networking Ideas

1. Virtual “Coffee Roulette”

Want to recreate the cozy vibe of a coffee meetup? Nothing beats relaxed conversations over a good cup of coffee and great company. A virtual “coffee roulette” activity brings that laid-back atmosphere to your networking event by pairing participants for informal 5-minute chats, mimicking the experience of a real-world coffee break.

As the event organizer, you’ll set up random pairings to ensure attendees meet a variety of new people. To kick start each conversation, provide participants with a few interesting facts about their chat partners. This not only helps break the ice but also encourages meaningful exchanges right from the start.

By facilitating these casual interactions, you create opportunities for attendees to build genuine connections in a relaxed environment. The informal nature of virtual coffee breaks helps participants feel more comfortable, increasing the chances of forming lasting relationships and expanding their networks.

2. Collaborative Playlists 

The days of exchanging mix tapes and CDs might be behind us, but the love of music is as strong as ever. Bring that nostalgic joy to your virtual networking event with a collaborative playlist. Before the event, invite attendees to add their favorite songs to a shared Spotify playlist.

During breaks, play the playlist in the background to set a relaxed and enjoyable atmosphere. This not only creates a pleasant ambiance but also encourages attendees to chat about their music preferences and discover shared tastes. You could even turn it into a game by having attendees try to guess who suggested which song.

Music is a fantastic icebreaker and a great way to spark informal conversations. By connecting over favorite tracks, attendees can bond more naturally and build connections in a fun and engaging way.

3. Themed Virtual Happy Hours

End your event on a high note with a themed virtual happy hour. Whether it’s a “Cocktails & Mocktails” party or a “Bring Your Pet to Happy Hour” twist, a themed happy hour adds a fun and relaxed touch to your event. Encourage attendees to showcase their mixology skills or introduce their pets, creating a lighthearted atmosphere.

Using food and drink as a focal point helps create a casual setting where people can unwind and interact more naturally. This encourages attendees to connect on a personal level, share stories, and bond over shared tastes, making it easier to form lasting relationships.

The informal setting not only makes networking more enjoyable but also helps break down barriers between participants. These casual get-togethers foster meaningful connections and create a more open environment for networking, enhancing the overall experience for everyone involved.

4. Add Some Games!

Bring a burst of creativity to your virtual event with a game of Virtual Pictionary or Sketch Battles. Organize a drawing game where attendees take turns sketching business-related or fun topics. The competitive yet casual nature of the game fosters laughter and creativity, making it a memorable part of your event. It doesn’t have to be drawing-related, you could incorporate any kind of game, from online games, like Codenames or Among Us, to short games, like Would you rather or Two Truths 1 Lie.

This interactive activity allows participants to showcase their creativity and engage in friendly competition. It also encourages teamwork and quick thinking, providing a unique way for attendees to connect and bond over shared experiences.

By incorporating games, like Pictionary or Charades, you create an enjoyable break from more formal networking activities. It adds an element of fun and spontaneity, helping to strengthen relationships and make networking more dynamic.

5. Virtual Book Club

Who doesn't love kicking back with a good book? In this screen forward era, reading a thick paperback is just what we need sometimes. Encourage a good habit and give your attendees a chance to be captivated by words on a page with a virtual book club. 

Hosting a virtual book club is straightforward. As the event organizer, you can either pick a book each month for the group to read or offer a selection of titles and let attendees vote on their favorite. Once the book is chosen, set up regular meetings to discuss key themes, insights, and favorite moments from the read.

This format not only promotes thoughtful discussions but also helps attendees bond over shared literary interests. The relaxed nature of a book club creates a comfortable environment where participants can connect on a personal level, making it an excellent way to network while exploring new ideas together.

Got inspired yet? With virtual platforms evolving at a rapid pace, you can now host almost any kind of activity. All it takes is a bit of creativity and a solid understanding of what your target audience enjoys. Curious about what the future holds for virtual networking events? Let’s dive in!

Section 7: The Future of Virtual Networking Events

Virtual networking is the way forward. With AI evolving so quickly, the way we connect and build relationships is changing fast. According to TechReport, “36.52% of planners are ready to embrace technology,” and that number is only going up as more tools become available. These virtual events are opening up new ways to make smarter, more efficient connections.

A lot of people thought that once the pandemic was over, virtual platforms would disappear, but the opposite has happened. They've taken off! People have realized how much more productive and cost-effective these digital alternatives are. Why spend tons of money on in-person events when you can get an immersive, global networking experience without even leaving your home—and for a lot less?

Of course, not everyone is on board just yet. Some still prefer the old-school, in-person networking events. But here's the thing—what if you could have the best of both worlds? That's where hybrid events come in. While they combine the ease of virtual networking with the personal touch of face-to-face interaction, executing them effectively can be challenging. However, when done right, hybrid events can bridge the gap between generations and networking preferences, offering both the convenience of digital and the value of human connection.

Looking ahead, we can expect even more exciting trends in virtual networking. Integrating VR technology could provide a more lifelike networking experience, allowing participants to customize their avatars to resemble themselves. This added personalization can make interactions feel more genuine and engaging.

And with AI only getting smarter, virtual networking is poised to get even better. Imagine personalized matchmaking that recommends connections based on shared interests or goals, making it easier to meet like-minded professionals. Picture tailored speaking points that provide you with conversation starters and relevant topics based on who you’re interacting with. The future of networking will not only enhance your experience but also make it easier than ever to build meaningful connections—no matter where you are.

Section 8: Host a Virtual Networking Event with Remo

With this ultimate guide, you’re all set to host your own virtual networking event! If you’re still unsure about where to start, let Remo guide you. Schedule a demo with our product specialists, and they’ll walk you through the entire planning process. We don’t just help with event ticketing and registration—our immersive virtual networking platform provides all the tools you need to ensure your event leaves a lasting impression on your attendees. So, what are you waiting for? Contact us today!

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Attendee data and analysis at your fingertips

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Section 9: Key Takeaways

Virtual networking has opened up new ways for people to build relationships and make connections beyond their usual circles. Networking is no longer confined to traditional, in-person events—it’s expanded into the virtual world. When the world faced unprecedented challenges, the industry adapted to ensure that even with geographical barriers, people could still forge meaningful, authentic connections. Even now, with fewer restrictions, many continue to embrace virtual networking events for their convenience and accessibility, making it easier to connect with a diverse range of professionals.

Whether it’s through roundtable discussions, happy hours, or other creative activities, the possibilities for online networking are endless. Some might argue that virtual events lack the human touch, but with the right platform and tools, you can create an experience that feels personalized and engaging for all your attendees.

Want to make sure you’ve got the basics covered? Check out this handy checklist:

1. ‍Pick Your Event Format: Decide whether your event will be formal (like a panel discussion or speed networking) or informal (such as a happy hour or casual meet-and-greet).
2. Set Clear Goals for Your Event: Identify your purpose. Are you helping attendees connect for career growth, building industry relationships, or fostering new partnerships? Write it down!
3. ‍Decide: Virtual or Hybrid?: Assess the pros and cons of hosting the event fully online or offering a hybrid option. Consider what works best for your audience’s preferences and needs.
4. Prepare to Address Common Virtual Challenges: Make sure your tech is reliable! Test your platform for stability and prepare backup plans for things like connectivity issues or attendees unfamiliar with the platform.
5. Create a Detailed Event Plan: Break your event down into steps: choose the platform, design a schedule, send out invites, and coordinate with speakers or hosts. Check each off as you go!
6. Plan Interactive Elements: Include icebreakers, discussion prompts, or breakout rooms to keep attendees engaged. Have these activities mapped out and ready before the event.
7. Choose the Right Networking Activities: Based on your event type, pick structured activities (like speed networking) or casual activities (like games or virtual tours) to match the energy you want.
8. Test Your Tech and Event Flow: Do a run-through of your platform and schedule with key participants. This will help you avoid any last-minute issues.
9. Keep Up with Future Trends: Be proactive by researching new platforms, tools, and features that could make your next event even better. Add ideas to your future plans.

Section 10: Frequently Asked Questions about Virtual Networking Event Hosting

1. What are virtual networking events?

Virtual networking events are online gatherings where people meet to build connections, share ideas, and explore opportunities. These events take place on virtual platforms like Remo, which provide an immersive experience, allowing attendees to create meaningful connections.

2. How to find networking events?

You can find networking events by checking out platforms like LinkedIn or join networking groups such as StartUp nation, Opportunity or Women Business Collaborative. You can also ask around in your professional circles or search for industry-specific groups that host events regularly.

3. How do you structure a virtual networking event?

To run a great virtual networking event, set a clear agenda with key sessions and speakers, and include breaks for informal chats. Use tools like breakout rooms and one-on-one meeting spaces to keep things interactive. Make sure participants can easily access event info and materials.

4. How to run a speed networking event?

Speed networking events are quite easy to set up. Divide participants into pairs or groups then set a timer and rotate them every few minutes (ideally 2 - 4 minutes) to maximize the networking opportunities. You can even provide prompts to get the conversation started.

5. How to follow up after a networking event?

Following up is really important after a networking event. Send a short message or an email to your participants thanking them for attending the event or send them a feedback survey. Attendee feedback will help you improve your future events.