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Best Virtual Exhibition Platforms

Virtual Events
Virtual Conference
Remo logo
Remo Staff

Hoyin Cheung

22 mins

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Updated:

June 12, 2024

List of the 10 best virtual exhibition platforms
Table of Contents

Virtual and hybrid exhibitions are becoming the norm worldwide, as they are one of the best ways to reach a larger and more diverse audience cost-effectively. The best virtual exhibition platform is able to assist you in creating a virtual environment that has exceptional networking capabilities, engagement tools, and promotes human interaction. There are an array of virtual platforms that provide top-notch services and features; however, it can be overwhelming to choose the right one. If you are still wondering what you are looking for in a virtual exhibition platform, this article will help you compare options so you can find the best one for you.

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Best Virtual Exhibition Platform Comparison

1. Remo

With Remo, you can elevate your online conferences, hiring events, and, of course, virtual exhibitions. This virtual trade show platform can even rival live or in-person exhibitions. It will help you to create, manage, and design your ideal virtual exhibition.

Remo provides a virtual space that enables attendees to move freely between rooms and start spontaneous conversations, making it possible for them to create authentic connections. Whilst, exhibitors can form meaningful relationships with prospects and showcase their products and services.

A virtual conference hosted on Remo with sponsors, networking, and presentations

Let’s take a look at some of the best features and benefits Remo's virtual exhibition platform provides. 

Key Benefits and Features of Remo

  • Unmatched Networking Capabilities

Remo offers a virtual space for exhibitors and attendees where they can express their interests and network authentically without any limitations. It creates a space that helps build 2-way relationships between exhibitors and attendees. Unlike traditional in-person meetings, Remo allows users to network uninterruptedly with people from around the world conveniently and efficiently.

On Remo, each exhibitor gets a dedicated virtual booth - this way they can showcase their exhibits/displays without having to compete for space. Not to mention, they can have separate conversations with visitors or prospects without being interrupted. Visitors are also given the freedom to move between these booths as they please, replicating the in-person experience of walking around an exhibition floor and viewing the exhibits. Speaking of which, Remo uses visual floor plans as another way to mimic the in-person experience, making it more familiar and easier for attendees to see where exhibitors are located and physically navigate the exhibit hall. As a whole, these features let exhibitors and visitors network with one another in a way that is more authentic, and feels far less forced compared to other virtual platforms or breakout rooms.  

On Remo's virtual exhibition platform attendees can move freely between table and exhibits
  • Engagement Tools for Attendees to Interact With

Remo fosters immersive, engaging, and interactive sessions so that everyone benefits from them. Without interactive features, it is hard for exhibitions and events to keep their audience engaged. It offers the standard engagement tools, such as Q&A, polls, and chat, so attendees can interact between official sessions and you can keep their attention.

Beyond that, Remo also offers the possibility for interactive virtual exhibits. A virtual exhibition requires exhibitors to showcase their products and for attendees to see it without any hindrance. That is why, Remo provides whiteboards and interactive banners for that exact purpose. Each virtual booth has its own dedicated whiteboard that exhibitors can pre-fill with images, files, videos, and text content. Remo also has interactive banners that can link out or embed all types of content (websites, images, videos, or text) for attendees to view.

  • Visually Stunning Floor Plans

Remo is a new-age virtual platform that is way ahead of traditional web conferences, which are considered boring and less immersive. This platform facilitates topic-based discussions in different rooms where users can freely move. It is made possible by Remo’s floor plan concept, which lets you create visually stunning floor plans for your virtual exhibition. There are 80+ pre-designed, aesthetically pleasing rooms and environments available, but you also have the option to customize environments according to your own preferences if you wish too. This way you can create a floor plan to match your specific exhibition theme, you can customize exhibitor booths with their company colors/logo, or even recreate a physical exhibit hall your visitors may be familiar with.

  • Event Analytics 

You, and your exhibitors, can measure success based on the analytics that Remo’s virtual exhibition platform provides. You can even use the reporting and data analytics to adjust and improve future exhibitions or other events. Remo’s event reporting is quite comprehensive as it covers all reporting areas: audience demographics, session data, engagement metrics, registration data and more. Remo even provides a unique metric “Relationships Started”, which measures the number of meaningful connections formed between 2 users. 

Remo also provides numerous features that can facilitate feedback collection either during an event or straight after. For example, Remo offers an automated guest experience survey which pops up midway through an event and encourages visitors to rate their experience from 1-5. Organizers can then view results in real-time and make changes as they see fit. Alternatively, Remo also gives organizers the option to customize where attendees go after they leave an event, making it possible to send them directly to a post-event survey to increase response rate. For a fully customizable solution, Remo even has a content pop-up solution, which lets organizers embed whatever content they want (e.g. a feedback form) and send that out to users inside the event space whenever they wish to.

  • 24x7 Customer Care

Remo has a skilled and professional customer support team that prioritizes customers' satisfaction. Many of their customer reviews center around their attentive support provided to organizers and guests. Remo is one of the few virtual exhibition platforms that offer live human chat support for both organizers and guests. They also offer dedicated account managers on the majority of their plans, so you can always reach someone. While they don’t offer live phone support, they do provide an add-on event support service where you can pay a little extra to have dedicated support physically present at your event to help guests if there are technical issues.

Pros

  • Large groups of people are able to move freely between tables and rooms. They are able to share, connect and collaborate with each other.
  • Floor plans are fully customizable according to the organizer’s vision.
  • It is highly visual and fosters a great support community. 

Cons

  • Currently Remo only supports an integration with Zapier (which you can still use to connect to popular apps and tools).
  • At the moment, Remo only supports exhibit halls up to 1000 users (for larger events, you can link multiple halls together with their event directory though).

Reviews: Remo scores a 4.4 out of 5 stars on G2, based on 232 reviews. 

Remo’s Pricing: Remo offers three plans that users can choose from depending on their requirements. The pricing of all three plans depends on the number of attendees (not registrations), the duration of the virtual exhibition, and frequency of events. This helps you avoid extra costs as you’re only paying for what you need. 

  • Starter: The starter plan starts at $299 per month for 200 attendees. It features their full catalogue of floor plans, engagement tools like polls, quizzes, and Q&A, and 6 content/resource displays. This plan is ideal for those looking to host multiple exhibitions or events, as it also offers unlimited events during your subscription.
  • One-Time Events: The one-time events plan starts at $699 per month for 100 attendees and one event. It includes all the features of the starter plan + some customizable features like floor plans, flexible content slots, and more. As the name suggests, it is best suited for those looking to host just the one exhibition.
  • Enterprise: The Enterprise plan is suitable for those looking for advanced customization, security, or features. It is a completely custom plan, so you need to inquire and get a custom quote if you are interested. It includes all the features of other plans; plus unlimited customization, engagement analytics and dedicated customer reps. 

At the moment, since plans are quite customized to your specific needs, you need to contact the sales team for a quote. You can also book a free, personalized demo with them if you have any questions or just want to experience the platform first. Remo also does offer a 14 day free trial, so you can also get a taste of the organizer’s side before committing - to get access to this, you can also reach out to the Sales team.

2. Dreamcast 

Dreamcast is a virtual exhibition platform that offers an immersive virtual expo experience almost as good as if it were in-person. The support they offer for executing and designing an exhibition with interactive and customizable virtual booths is remarkable. Like Remo, the platform also has multiple networking tables and formats that make it easy for users to connect with others. However, the chat integration can be better as Dreamcast only offers group chat and there is no option to chat personally. 

Dreamcast Virtual Platform

Key Benefits and Features of Dreamcast

  • Integrated Communication Channels

Dreamcast features third-party integrations for their communication channels. Exhibitors and attendees are able to integrate third-party apps such as Zoom and Whatsapp for communication. The users are provided with a B2B meeting scheduler, which they can use to search for other attendees during an event and set up meetings with them. Methods such as video, group live chat, and audio help promote 1:1 communication. However, as noted above they do not currently offer a private way for exhibitors and attendees to message one another 1-1.

  • Booth Builder

Users are given the full ability to customize their own booths as per their requirements. Event planners and exhibitors can change the company banners and branding. You also get the ability to change minor details like the colors and shapes of the tabs and buttons as well. The DIY booth builders enable the audience with touchpoint customization to get a more immersive and seamless experience. Although, even with their Booth Builder, you are still limited to Dreamcast’s library of templates.

Pros

  • Dreamcast has a professional and skilled team that is always ready to assist you. 
  • Users loved the gamification feature. Virtual AI games and leaderboards are a great way to keep attendees engaged. 
  • The user interface is very easy to use. 

Cons

  • The pricing is a bit on the expensive side, and it can be a huge blow to amateur users. 
  • Their event setup can be quite rigid, often proving difficult to make last-minute changes if they are needed.
  • Some users have faced difficulties with their reporting data, including tracking registrations and UTM parameters, amongst other technical issues.

Reviews: On G2, Dreamcast scores a solid 4.8 out of 5 stars, but this is only based on 76 reviews.

Dreamcast's Pricing: The virtual platform has no information regarding their pricing on their website. Although, from past reviews, customers had mentioned Dreamcast was a lot more expensive than competitors. According to G2 though, Dreamcast offers 3 pricing tiers: Basic, Lite and Pro (with optional tiers for Registration & Ticketing and/or a Mobile App). If you are looking to run a virtual exhibition, it seems only their Pro plan is applicable, as on the lower tiers you do not get access to the virtual expo floor. A quick note as well, even on their Pro plan, there is a maximum of 15 booths, so if you’re looking for a larger exhibition, Dreamcast may not be the right option for you. However, we recommend filling in Dreamcast’s contact form to get an up to date quote based on your exact exhibition needs, if you are interested in their virtual exhibition platform. 

3. EventX

EventX is a promising upcoming virtual exhibition platform that is guaranteed to increase your business’s growth. It bridges opportunities and captures attendees and exhibitors from around the world by giving them opportunities for the business to grow. The platform has gotten all of its basics right; some of its features include virtual booths, secure payments, live streaming options, and more. However, there are a few important networking features missing from EventX that could have made it better.  

EventX Virtual Software

Key Benefits and Features Of EventX 

  • Marketing Strengths 

Marketing is an essential aspect of virtual exhibitions; it is vital for your event to reach the right audience. EventX is equipped with great marketing tools that help you promote your event. The platform provides built-in capture features and contact lists that can be used to spread information regarding your upcoming exhibition. They also offer email tools that help send automatic campaigns and invites to increase the efficiency of your marketing efforts.  

  • Virtual Exhibition Hall

EventX’s virtual exhibition halls will provide an immersive digital marketplace experience for your attendees. Visitors can conveniently browse through the hall in one convenient window, and even filter for specific exhibitors based on criteria you set up. These virtual halls are also fully customizable in terms of color schemes, templates, logos, and banners. 

Pros

  • Many users appreciated the registration process, which is equipped with features like check-in and the ability to track down registration forms. 
  • EventX’s support team is also available to assist you with event setup, planning, and marketing of your exhibition (at a cost)

Cons

  • Interactive tools are absent; some users would prefer if there were some tools to break the ice between the attendees. 
  • The networking lounge is also difficult to use and not very engaging or interesting to visitors. 
  • Confusing and difficult to use for first-time users, as there is a lack of clear instructions or guidance on how to join and navigate the event space.

Reviews: EventX holds a 4.9 out of 5 star rating on G2, but based on only 123 reviews so far.

EventX's Pricing: Like Dreamcast, EventX also offers three pricing plans: EventX Lite, EventX Pro, and Virtual Event & Expo. However, from their pricing information, it seems only the highest tier (Virtual Event & Expo) is applicable for virtual exhibitions. With this tier, you get access to EventX’s Virtual Booths feature, which allows exhibitors to display their products and network with prospects. That being said, on all plans, you do get access to their Networking Lounge though, if you choose to use that as a substitute. Nonetheless, for all three plans, EventX does not provide any prices, so you do need to contact their team to get a quote based on your exact virtual exhibition needs.

4. BigMarker

BigMarker is another great platform that stands out because of its marketing integrations and tools. Both professionals and new event planners are able to create customizable and complex virtual and hybrid events with the help of BigMarker. Whether you are looking for a platform to host a virtual exhibition, webinar, or online summit, this platform can help you out. 

All of BigMarker’s features are straightforward, easy to use, and don’t require much explanation. The marketing features, such as automatic reminders and invitations, help promote your brand and services. However, it is a platform more suited towards large-scale events, so if you’re looking to host a smaller exhibition, you may find the price too expensive and lack the support you need.

BigMarker Online Platform

Key Benefits and Features of BigMarker 

  • Optimized for Mobile Devices

The greatest strength of BigMarker is its support for mobile devices. It is highly optimized for every device and screen size. In today’s age, many users prefer to attend exhibitions and other virtual events through their mobile devices for more convenience, so it is a great plus that BigMarker supports this as well.

  • AI-Powered Matchmaking

Bigmarker uses artificial intelligence so that attendees and exhibitors are able to meet based on the backgrounds and interests they add to their profile cards. This AI-powered matchmaking helps to enhance networking and connect individuals that are most likely to find common ground.

Pros

  • There is a large variety of interactive features to keep the attendees engaged, which include breakout rooms, pop-ups, and more.
  • AI matchmaking is loved by everyone as it helps to match individuals based on region and product categories.

Cons

  • In terms of customization, BigMarker is limited. Users complained about its limitations in customizing landing pages and designs. The backend is harder to navigate.
  • Their virtual exhibit hall is largely a passive experience for visitors. It’s simply a list of exhibits that attendees can read or view at their own pace. If they have questions or wish to talk to a representative, this can be difficult to facilitate without dedicated virtual booths.
  • A number of reviews from past customers have also mentioned significant performance issues when running large-scale exhibitions on the platform.

Reviews: BigMarker holds a 4.7 out of 5 star rating on G2 from about 420 reviews.

BigMarker's Pricing: BigMarker offers several packages - but for virtual exhibitions, you’d most likely be looking at their Event Package. Within this package, they offer 3 tiers for their virtual venue: Single Event License, Multi-Event License, and Unlimited Event License. As you can probably guess, these differ based on the number of virtual exhibitions/events you plan to host. Good news is though, all 3 tiers include access to their virtual expo hall and up to 500,000 attendees. Though they don’t offer any price ranges, this virtual exhibition platform is more suited for larger-scale events, so you can expect quite an expensive price tag as well.  You will have to request and contact their team in order to find out the prices. 

5. SpotMe

SpotMe is one of the best virtual exhibition platforms when it comes to inclusion and accessibility. It is an enterprise virtual platform that creates engaging and interactive hybrid, virtual, and in-person events. Their exhibition platform has translation and extensive captioning functionality that are unmatched and way ahead of their competitors. However, as an enterprise solution, SpotMe may be too pricey for the majority of virtual exhibitions.

SpotMe Online Software

Key Benefits and Features of SpotMe 

  • Large Selection of Engagement Tools

SpotMe comes with an array of features that help build engagement among attendees. Some of these engagement and interactive tools include customized event sites, branded event apps, 1:1 networking, closed captioning, and a content library. With these features, users are guaranteed to be entertained and stay at your virtual exhibition for a longer time.  

  • On-Demand Video Hub

With SpotMe, you can also spin up a video hub filled with videos and resources visitors can access in their own time. With a hub like this, you can store event content and have it remain accessible to visitors even after the exhibition ends. This can act as a great marketing channel, but also as a way to extend the value you receive from even just the one online exhibition.

Pros

  • Exhibitors and attendees find SpotMe easy to use, and cooperation with SpotMe’s support team is straightforward. 
  • Offers a lot of unique engagement opportunities, including solid gamification features to boost attendee participation. 

Cons

  • Some users feel that SpotMe’s service is pricey and that there are better alternatives for what you get. 
  • Users complained about the platform’s glitches and bugs that reset activity challenges, live session delays, and more. 
  • There were a number of negative reviews about the difficulty of setting up and managing events on SpotMe with confusing UI/UX, lack of customization, and the time it takes.

Reviews: SpotMe is rated 4.7 out of 5 stars on G2 based on 173 reviews.

SpotMe's Pricing: SpotMe offers four pricing tiers, based on a combination of features and the number of events you can host: 

  • Starter: Host up to 2 events.
  • Business: Host up to 5 events + access to integrations.
  • Advanced: Host up to 25 events + integration access + SSO + Branded Mobile App.
  • Enterprise: Custom number of events + all of the above

Like many other virtual platforms, SpotMe also does not disclose any starting prices or ranges, so if you are interested, you will have to contact SpotMe’s team to get a custom quote. Although, past reviews did mention that SpotMe is also one of the more expensive virtual platforms on the list. That being said, they do offer a gated free trial, so you can explore their virtual exhibition functionality first. To gain access to their trial, you will need to contact them first.

6. Whova

Whova helps organizers and exhibitors create valuable virtual exhibitions with features such as a lead retrieval app. The major goal of the virtual exhibition platform is to attract exhibitors and audiences from all over, and facilitate conversations that could lead to potential sales between each other. However, in terms of customer care and technical support, Whova is lacking. They also keep on changing their services, but do not put in the effort and do not take the responsibility to inform their customers. Check out our comprehensive Whova review and its comparison to Remo.

Whova Virtual Platform

Key Benefits and Features of Whova

  • Lead Retrieval App

Whova’s lead retrieval app helps boost lead generation and attract more sponsors & exhibitors, which directly increases revenue. It helps to drive booth traffic, connect top quality leads, and promote business opportunities far easier. 

  • Virtual Booths

Virtual exhibit booths are a great addition to Whova; they help exhibitors attract visitors and make profits. It is also fully customizable, so exhibitors can brand them in their own company colors and add their logos to it. They can also add a variety of resources/content to highlight their products and services, like presentations, documents, and videos. 

Pros

  • User-friendly for both the event planners that deal with setting up and running the exhibition, as well as the attendees/exhibitors attending the event. 
  • Good integration capabilities.

Cons

  • The platform can be buggy at times and create inconveniences. 
  • Users have complained about Whova’s lack of transparent pricing. They are not satisfied with how the virtual platform has hidden costs, double charges, and sometimes they do not refund.  
  • For some users, they have mentioned it is a bit hard and technical to navigate the mobile version of Whova. 

Reviews: Whova is currently rated 4.8 out of 5 stars on G2 based on 1,440 reviews.

Whova's Pricing: Whova does not offer any mention of plan tiers or prices on their website or G2. If you are interested, you will need to submit a form to their Sales Team for a custom price quote. While it’s fairly standard to request prospective organizers get in touch for detailed pricing, most transparent virtual platforms will offer at least a starting price or an idea of their pricing model/tiers. Past customer reviews have also questioned Whova’s pricing structure, with mentions of inconsistency and hidden charges.  

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7. vFairs

vFairs makes it onto our list as it is a promising virtual exhibition platform that can help you increase your business’ visibility and engagement. It offers a great set of features that will assist event planners in hosting the event and keeping their attendees engaged. However, their virtual environment can pose some difficulties for users, especially those not too tech-savvy. 

vFairs Virtual Software

Key Benefits and Features of vFairs

  • Interactive Exhibition Halls 

The exhibits are mostly hosted in these interactive and fully customizable halls. Like Remo, you can add multiple virtual booths, one for each exhibitor. However, vFairs opts for a 3D virtual environment, making these exhibition halls look hyper-realistic.

  • Unlimited Document Hosting

vFairs provides its users with unlimited document uploads. Exhibitors can showcase their exhibits the way they want to by adding any amount of documents, such as videos, photos, and brochures, to their virtual booths. Visitors can then access these documents with ease and save them to view later. It is an overall convenient process for both sides and enhances the overall experience. 

Pros

  • The ability to customize every single virtual space stands out, and users also appreciated the design team. 
  • The 3D virtual environment is highly immersive for visitors and tries to mimic in-person exhibitions, similar to Remo.

Cons

  • Some reviews have also mentioned vFairs’ reliance on Zoom to actually host group presentations or webinars through vFairs. Without an in-built solution, like most other platforms have, there is a high risk of errors coming up.
  • vFair has a hit-or-miss support team. Users have complained about vFair’s poor and delayed technical support, while others have appreciated it. 
  • While visually stunning, the 3D environment has also proven difficult to navigate and overwhelming for new users or less tech-savvy ones.

Reviews: vFairs received a 4.7 out of 5 rating on G2 from a solid 1626 reviews.

vFairs' Pricing: vFairs offers 2 types of pricing models - Annual Plans or Per Event/Product. For their annual plans, you can choose from:

  • Basic Annual License: Up to 1000 registrations and 15 virtual booths
  • Premium Annual License: Up to 2000 registrations and unlimited virtual booths
  • Enterprise Annual License: Up to 5000 registrations and custom integrations/features, as well as dedicated project managers

For their per event/product model, they charge based on which modules you want access too. For a virtual exhibition, you would most likely be looking at their virtual event platform license and registration & ticketing package at a minimum. Again, this comes with a cap of up to 15 virtual booths, with the option to add-on extra booths for an added charge.

vFairs also does not disclose specific pricing or ranges on its website, so you do need to book a demo with their sales team with your virtual exhibition needs for a custom quote.

8. Hubilo

Hubilo is actually a webinar platform that has great marketing and lead retrieval features, which is why we have added it to our best virtual exhibition platform list. The platform enables users to fully brand their event with customized landing pages, registration forms, widgets, templates, and much more. However, while it allows for a personalized experience, it does not offer as exciting of an experience as some of the other virtual platforms on this list do, especially when it comes to their networking capabilities.

Hubilo Online Platform

Key Benefits and Features of Hubilo 

  • Exhibitor Landing Pages

Hubilo provides a virtual space for vendors or exhibitors to showcase their products by uploading images and photos. Its exhibitor landing page is customizable for mass visibility using the landing page builder. Like on BigMarker, users are able to search through the list of exhibitors and visit these pages at their own pace. However, one thing this exhibitor experience lacks is the ability for exhibitors and visitors to interact in real time, as you can do on Remo.

  • Marketing Features

One thing Hubilo does really well is their marketing capabilities. From ticketing to email reminders, Hubilo has a robust solution to boost your exhibition’s registration and attendance. They also work great to help exhibitors better promote their products or displays. 

Pros

  • Users enjoyed the existing engagement and interactive tools such as polls, Q&As, emoji reactions, live chat, and GIFs.  
  • Good marketing features that can help boost attendance and ensure the right audience is attending your virtual exhibition.

Cons

  • Their networking experience is quite lackluster at the moment – the lounge itself is limited to only 60 minutes and is comparatively bland to look at, not to mention not customizable at all.
  • There is no easy way to facilitate exhibitor-attendee conversations as there is no real-time live interaction when a visitor is viewing an exhibit. The only way now is to let attendees know they can visit the networking lounge if they have questions and a representative from the exhibit is present.
  • The platform is also inferior in terms of visuals to other platforms like vFairs or Remo, which actually have visually interesting environments and interfaces.

Reviews: Hubilo received a 4.6 out of 5 rating on G2 from 435 reviews.

Hubilo's Pricing: According to Hubilo’s website, they provide two different plans:  

  • Webinar+ - starts at $10,000 per year: Unlimited webinars, CRM/MAP integrations, broadcast studio to stream HD and branded content, and more.
  • Webinar Multiply - starts at $15,000 per year: everything in Webinar+ plus a snackable content hub and speed to lead 2.0. 

Both plans give you access to unlimited webinars (or virtual exhibitions in your case), but the core difference is the level of marketing provided. Webinar+ gives you the basic marketing features, like registration forms, emails, and marketing integrations. Whereas, Webinar Multiply goes beyond by offering specific content marketing features (social posts, blogs, podcasts) to further your marketing reach.

As you can tell from their starting prices, Hubilo is another one of the most expensive virtual exhibition platforms on this list. As it’s more built as a webinar platform, you may also need to budget extra for their virtual expo features, as indicated by their add-on options. So, we recommend contacting their sales team for an actual quote based on your virtual exhibition needs, if you are interested in using Hubilo’s virtual platform. They also do offer a basic free trial for you to try one webinar first (this most likely will not include all of their virtual exhibition features, though). 

9. Accelevents

Accelevents is a robust and intuitive virtual  platform that comes with various features to help the users such as virtual exhibit halls, breakout rooms, user lists, and much more. Exhibitors are able to customize their own branding on virtual lobbies and booths. These rooms are filled with superb networking opportunities that encourage communication between vendors and attendees. But in terms of its presentation capabilities, the speaker features do not meet the industry standard. This can make interaction between exhibitors and an audience laggy and delayed.

Accelevents Online Software

Key Benefits and Features of Accelevents 

  • Pre-scheduled Meetings

This is a great feature that helps attendees connect with each other or with exhibitors by scheduling meetings during the exhibition itself. The pre-scheduled meeting feature also ensures connections made during your virtual exhibition last even after it’s ended. For exhibitors, in particular, the number of meetings booked is also a great metric to measure ROI.  

  • Booth Dashboards

Speaking of exhibitor ROI, Accelevents also offers dedicated reporting at a booth level. Each virtual booth comes with a dashboard featuring multiple statistics and metrics for their particular booth. It includes metrics, such as resource downloads, booth visits, and other analytical data. This analysis helps the exhibitor see the value they got out of participating in your exhibition and provides an easy way to measure ROI. This evaluation is especially critical if you plan to invite them to participate in future exhibitions as well. However, it should be noted that Accelevents provides this reporting directly to exhibitors and vendors. Other platforms, like Remo, keep all event analytics together and only visible to event organizers, who can then choose to share what information they want with specific exhibitors.

Pros

  • Easy to use for both the vendors and attendees as the user interface is simple to use and doesn’t require high level technical knowledge.
  • Exhibitors can upload any number of photos, videos, and documents without strict limitations.  

Cons 

  • The platform can be glitchy at times, causing lag and delays in audio-video.  This causes delay in the overall session and sometimes, due to the glitch, exhibitors are not able to showcase their products properly.
  • In terms of live chat support, the customer service is not responsive. This can be a huge deal if real-time help is required during an exhibition, especially if it’s due to a technical issue.
  • There were also some reviews mentioning some odd difficulties with event setup – for example, it was hard to pin down the best sizes for company logos.

Reviews: Accelevents received a 4.7 out of 5 rating on G2 from 107 reviews.

Accelevents' Pricing: Accelevents is one of the most transparent virtual exhibition platforms when it comes to their pricing page and model. They currently offer four plans to choose from:

  • Professional Plan: Starting at $5,000, with 1 event and 500 registrants
  • Business Plan: Starting at $12,000, with unlimited events and 2,000 registrants.
  • Enterprise Plan: No starting price, but comes with unlimited events and 10,000 registrants.
  • White Label Plan: No starting price, but a completely custom plan where you can fully brand the platform as your own.

Each plan also varies in terms of the features they offer, so be sure to check their pricing page for the full list of features. One important thing to note is that their plans do vary based on the number of registrations (not attendees), so you may wind up paying for empty seats if not all your registrants end up joining.

With their starting prices for Professional and Business Plan visible, you can also get an idea of whether Accelevents fits your budget or not. Of course, to get a more accurate quote though, you do need to book a demo with their team.

10. Swapcard

Swapcard is an event platform that is suitable for all virtual event types. It offers an exceptional and out-of-the-box set of features that can help event planners set up their desired exhibitions. The platform also caters towards hybrid and in-person events. While this can be a huge advantage, it can also lead to split focus in terms of support and development as compared to other platforms on this list, like Remo. This is best seen with its lack of customization options when it comes to their virtual exhibition platform.

Swapcard Virtual Platform

Key Benefits and Features of Swapcard

  • Integrations with CRM Software

Swapcard offers easy integrations with various CRM softwares that help capture potential buyer information. Exhibitors are also given data regarding each visitor’s activity in the exhibition that can supplement the information further increase the potential of converting that visitor into a customer. 

  • Exhibitor Marketplace

Some virtual exhibitions are about showcasing products and services with the intention of generating leads and sales, similar to a trade show. That’s one area where Swapcard shines. With their exhibitor marketplace, exhibitors can create product catalogs to showcase all the products they intend to sell for visitors to view at their leisure. The best part of this marketplace is that it also supports direct purchasing, so visitors can buy products they’re interested in right from the marketplace itself, facilitating direct sales and revenue easily. 

Pros

  • Many users on G2 appreciated the UI and UX of the platform, as it was clean, user-friendly and easy to navigate, even for first-time users.
  • Exhibitors can set up their own profile easily, saving time and effort for you, as an organizer.

Cons 

  • It does not sync with external calendars, which can be a major drawback for users who prefer to keep all of their schedules in one place. 
  • Sharing live content can be a hassle, as exhibitors will have to import streams via other streaming services (though they recently introduced Swapcard Studio, an in-built streaming service, but it's still new and not fully integrated)
  • Swapcard supports distinct solutions for virtual, in-person and hybrid events, so they have a lot of areas to focus and spend on, as opposed to being able to dedicate all their time and resources to excelling in a single area.

Reviews: Swapcard holds 4.6 out of 5 stars on G2, based on 194 reviews.

Swapcard's Pricing: Swapcard offers four different pricing plans:

  • Free Plan: Host any number of events up to 100 attendees, but with only 1 exhibitor. 
  • Starter Plan: Starting at $520 per year for 200 attendees and 5 exhibitors. For more attendees (up to 1,000) and more exhibitors (up to 30), you need to pay more. 
  • Professional Plan: Starting at $4,379 per year for 1000 attendees and 10 exhibitors. You can again pay more for up to 10,000 attendees and 100 exhibitors.
  • Enterprise Plan: Contact their sales team for a quote given your expected number of attendees and exhibitors.

They also vary plans by features, so be sure to check out their pricing table for a detailed review of what each plan offers if you are considering to use Swapcard for your next virtual exhibition.

Swapcard is the only virtual platform on this list to offer a robust free plan though. That being said, their free plan does not include any of the exhibitor features, so it may not be the best way to judge their virtual exhibition capabilities.

Things to Look For in the Best Virtual Exhibition Platforms

What is a Virtual Exhibition Platform?

A virtual exhibition platform is a software that allows organizers to host an expo or trade show virtually. The platform provides various features that allow exhibitors to bring the vibe of a real-life exhibition into the virtual world. The exhibitors are able to customize virtual booths according to their requirements so that they can showcase their products, art, information, displays, whatever they have to offer to the general public and audience. The best virtual exhibition platform will provide features that enable exhibitors and attendees to explore exhibits without limitations.

There are many must-have factors to consider when choosing the best online exhibition platform. 

1. Cost-effective

The first thing you must keep in mind is to understand the price structure of the virtual platform. Is it pay-per-event, per-attendee, subscription, or something else entirely? Does it charge based on registrations or attendees? How flexible are the plans on offer? Can you customize them to fit your needs? These are just a few of the considerations when it comes to judging the cost effectiveness of a virtual exhibition platform. It is vital to know what each plan offers and if it fits your overall requirements. 

Most virtual platforms do not disclose their full pricing on their website, so you will need to contact the platform for a demo or quote. The truly transparent ones though will at least give an indication of starting prices to give you a ballpark range for estimation. For example, Remo’s Starter Plan starts at just $299/month for 200 attendees but can scale up from there depending on expected attendance and duration. You also want to keep in mind whether a virtual platform offers a free plan or free trial, in addition to a demo. This way, you can get first-hand experience of the platform to test its suitability for your planned virtual exhibition.

2. Engagement Tools and Networking Capabilities

Strong networking capabilities are one of the most important factors a virtual exhibition platform should provide. The core of any good virtual expo is the ability to let exhibitors and visitors network and communicate with one another. Typically, facilitating that ability is something that a lot of virtual event platforms struggle with, but not all. Some platforms, like Remo, have cracked the code when it comes to building tools/functions that facilitate networking in an authentic way. For example, on Remo, each exhibition features multiple dedicated virtual booths, and visitors can freely walk amongst them and stop at displays they feel a genuine interest towards, just like you would at an in-person expo.

When it comes to judging networking capabilities available in a virtual exhibition platform, look out for features like group meetings, 1:1 conversations, virtual lounges, video calls, and breakout rooms. Without these features, it is technically impossible to provide an authentic networking experience between exhibitors and visitors.

3. Comprehensive Analytics and Reporting Functionalities

It is essential to have robust analytics and reporting of your virtual exhibitions to demonstrate the value of them to stakeholders and see how your future exhibitions can be improved. If there is a platform that doesn’t have this feature, don’t even consider it, even if the pricing is extremely tempting. This data gives you insight into how your visitors felt attending your virtual exhibition, without which it can be very difficult to gauge.

There are many key metrics a good analytics solution will provide, such as engagement levels, audience demographics, attendance per room, and lead generation. Comprehensive analytics and reporting functionalities help you create engaging and effective sessions that help you achieve your goals. It’s an added bonus if a platform also provides real-time analytics and fast insights, like Remo’s guest experience survey. The live feedback can be extremely informative to help you make quick decisions to improve your current exhibition while it’s still going on.

4. Fast and Responsive Customer Support

Often, the customer service factor is ignored when individuals are looking for a virtual event platform. Organizing a virtual event is not everyone’s cup of tea, and there are some challenges that arise from time to time, no matter how good of an organizer you are. These challenges involve areas such as technical, connectivity, and glitches. It can be frustrating at that time when you’re facing these problems, but having a 24/7 talented and skilled customer support team can help you address them. Whereas, unreachable customer service will make it that much more challenging.

A reliable customer support team prioritizes your utmost satisfaction and is available to you at any given time. They allow you to organize a tension-free expo, trade show, or any other virtual event. Best way to find out about a virtual platform’s customer support is to read reviews from past and current customers. 

5. Sponsorship and Marketing Opportunities

Running a virtual event requires a lot of monetary factors; sponsorships, marketing, and promotions are a great source of income for your virtual expos and sessions. Sponsors bring a lot of online traffic to the event. Collaborating with various sponsors can help you in many ways, such as by providing extended reach or a larger audience, increasing resources for planning, and more. 

However, in order to attract sponsors, the platform you are using should have features that can benefit them as well, whether it’s boosting their brand visibility or getting them leads. It is vital to give a spotlight to your sponsors in between sessions. Remo does a remarkable job of making sponsors visible. The virtual event platform allows the participants to interact with the sponsors with the help of tools such as branded virtual booths, live demos, and presentations. These three tools help the sponsor engage and interact with the audience in real-time. 

6. High Quality Audio-Video Capabilities

This factor seems fairly obvious, but it should not be overlooked. When it comes to virtual exhibitions, the exhibitions themselves are the star of the show. If displays look pixelated, or if an exhibitors’ audio is choppy, that can negatively impact how a visitor perceives that exhibition (and your exhibition in general). So, you need to look for a platform that supports highly quality audio-video streaming regardless of the exhibition size. Beyond resolution, also keep in mind the actual size of video tiles, if it’s too small, an exhibitor cannot properly showcase their products or display. The ability to enlarge a video tile can be helpful in these cases as well, but make sure it’s easy to find and use for a visitor.

Most of the time exhibitors will construct their exhibits using media (videos, images, live-streams, infographics). That means, it’s equally important that the virtual exhibition platform you pick, supports a wide variety of file types as well. This way, your exhibitors are not limited by what they can share or upload, but rather they can host their exhibits the way they want, giving you a win-win-win situation. If an exhibit is well-crafted and interactive, your exhibitors are happy because their products are being showcased well, visitors are engaged and interacting, while you get a successful virtual exhibition.

Frequently Asked Questions about Best Virtual Exhibition Platforms

What are the most common features of virtual exhibition platforms?

When you’re looking for a virtual exhibition platform, you have to keep an eye out for some common features such as breakout rooms, video chat, exhibitor booths, email marketing, registration and ticketing, and lead capture. 

Are virtual exhibition platforms free of charge?

The majority of virtual exhibition platforms offer various plans; each plan differs in features and limits. However, most of the virtual exhibition platforms, as you’ll see, do not offer a free plan with access to their exhibitor features. That being said, many virtual platforms, like Remo or SpotMe, offer a free trial, while others offer free personalized demos to help you learn more about the virtual platform and experience it first-hand.

Do these virtual exhibition platforms support accessibility?

Most virtual event and exhibition platforms will include some degree of accessibility features. Some of these features include transcriptions and closed captioning, interpreters, keyboard movement, and more. It is important to create an environment where everyone feels included and is not left behind, so most virtual platforms also help organizers accomplish this. 

What’s the duration of setting up a virtual exhibition?

The duration of setting up a virtual exhibition can take anywhere from one week to a few months depending on the virtual platform you select. It also depends on the level of support you get from your virtual platform and the level of marketing/customization you plan for your virtual exhibition. 

Are virtual exhibition events as effective as in-person ones?

Definitely! Virtual exhibitions can be as productive and valuable as in-person ones. However, this largely depends on the virtual exhibition platform you end up going for, which is why this choice is so important. The virtual platform you select could either support your virtual exhibition's success or severely hamper it. To help you select the right one, remember that it needs to provide an immersive environment that can help exhibitors showcase their products and services, and facilitate genuine conversations between exhibitors and attendees. Features such as virtual booths, real-time audio-video conferencing, and interactive displays are necessary to give the authentic feeling of an in-person exhibition. 

How do I choose a virtual exhibition platform?

Consider these few tips before choosing the best virtual exhibition platform:

  • Make a list of all the virtual exhibition platforms that you would like to explore. 
  • Note down your virtual exhibition needs, like how many attendees or exhibitors you’re expecting, and the duration of your virtual exhibition. 
  • Estimate your budget—how much are you willing to spend?
  • Compare the virtual exhibition platforms on your list based on price, your individual needs, and features offered. 
  • Read user reviews on review sites like G2 or Capterra.

Is networking possible at virtual exhibitions?

Absolutely! Virtual exhibition platforms are heavily equipped with the right tools that can help attendees and exhibitors network authentically. These contemporary tools mimic in-person interactions with features like interest-based matchmaking, freedom to move around an exhibition floor, and the ability to engage in private 1:1 conversations.

Is monetization possible on these virtual exhibition platforms?

Monetizing virtual exhibitions can be done quite easily and effectively with the help of your virtual exhibition platform. There are many options that you can choose from:

  • Charging attendees with a ticketing system for them to access and enter the event
  • Creating different tiers for participating exhibitors or sponsors
  • Exclusive perks and content for VIP attendees
  • Merchandise sale

Hoyin Cheung

Hoyin Cheung is the Founder & CEO of Remo, where he focuses on enhancing the authenticity of connections at virtual events. With a wealth of experience in event planning, he translates his insights into compelling content aimed at improving virtual interactions. His mission is to empower event professionals with practical tips to foster genuine connections in every virtual gathering.

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