The Best Virtual Trade Show Platform Round-Up: 2025 Edition

It feels like we’ve stepped into a futuristic world where everything has gone digital, including trade shows. Virtual trade shows have become the new standard for connecting businesses and audiences. Gone are the days of traveling miles to crowded venues—now, you simply sign up, click a few buttons, and you’re ready to participate.

In today’s fast-paced world, businesses need to connect instantly, reach a bigger audience, and make their mark. That’s where virtual trade shows shine. If you’re thinking about hosting one, picking the right platform is key. To help you out, we’ve rounded up the top 10 best virtual trade show platforms to make your decision easier.

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What Are Virtual Trade Show Platforms?

Before we start, what exactly is a virtual trade show platform? Think of it as a digital venue where businesses can host trade shows, exhibitions, and expos—all online. These platforms give you everything you’d expect from an in-person trade show, like booths, product showcases, and networking, but in a virtual space. Attendees can explore booths, chat live with exhibitors, hop into webinars, and even join video calls, all from the comfort of their home or office.

How are they different from in-person trade shows?

For starters, you don’t need to pack a suitcase or book a flight! Virtual trade shows let you attend from anywhere in the world. They’re also way more cost-effective since there’s no need for travel, venues, or printed materials. Plus, you get cool insights like how many people visited your booth or watched your presentation. And let’s not forget the environmental bonus, no waste or carbon footprint from traveling. Curious to learn more about virtual trade shows? Check out our in-depth guide on virtual trade shows. 

Overwhelmed by the number of virtual trade show platforms out there? Not sure which one would be the perfect fit for you? Lucky for you, we’ve done the legwork! Here are the top 10 virtual trade show platforms that you must check out!

Top Virtual Trade Show Platforms to Consider

Now that you have a clearer idea of what virtual trade shows are, you need to pick a platform to host your event. Lucky for you, we’ve rounded up the top 10 best virtual trade show platforms of 2025 that you must check out.

1. Remo

Remo isn’t just your average virtual trade show platform—it’s a tool to help you create immersive and engaging experiences. With customizable floor plans and free guest movement, Remo brings your virtual trade show to life, making it an excellent choice for hosting your trade shows or exhibitions. What sets Remo apart is the ability for exhibitors and attendees to engage in real, face-to-face conversations, just like they would at a physical event. Through features like video chats, virtual booths, and content dispalys, attendees can easily connect with exhibitors and fellow participants in an organic, dynamic way. Whether it’s spontaneous conversations in networking spaces or one-on-one meetings at exhibitor booths, Remo ensures that every interaction feels personal and engaging. If you’re looking for an immersive platform where attendee and exhibitor engagement is seamless and impactful, Remo is the place for you.

Things We Love About Remo 

• One Platform, Two Modes

Remo offers great flexibility for running your virtual event with its dual modes. Presentation Mode is ideal for hosting product demos, webinars, keynote speeches, and large-scale presentations where a speaker takes center stage. Conversation Mode, on the other hand, facilitates networking and smaller group interactions, making it perfect for exhibitor booths, breakout sessions, or casual discussions. Speaking of, within conversation mode, exhibitors can easily showcase their offerings in customizable virtual booths, ensuring that trade show-specific needs, like an expo hall setup, are fully supported.

• Track Data Easily

One of the best things about Remo is how it helps you measure success. The platform provides tools to track attendee participation, engagement levels, and the parts of your event that resonated most. You can also use content banners, polls, and surveys to gather feedback and identify high-intent leads based on responses. If you’re looking to show value to exhibitors, you can share detailed event metrics and even pass along high-intent leads to help them see real ROI.

• Fully Branded and Realistic Expo Space

Custom branding is a big win, and Remo delivers with its highly realistic virtual expo spaces. Exhibitors can create booths that reflect their unique style and brand, making their presence more impactful, while organizers can customize the entire expo hall and event space to align with their vision. The platform’s visually engaging layouts and interactive elements ensure the event feels immersive and polished. These features make a virtual trade show not only professional but also memorable for attendees and exhibitors alike.

• Networking That Feels Natural

Networking is a big deal at trade shows, and Remo makes it feel as close to in-person as possible. Attendees can move freely between virtual tables or booths, just like they would at a live event. They can join video chats, meet exhibitors, or connect with other participants in a way that feels organic and unforced. It’s a refreshing change from the usual rigid virtual setups.

• Scalable for Any Size Event

Whether you’re planning a small, niche trade show or a massive event with hundreds of attendees, Remo has you covered. The platform scales well to accommodate different event sizes without losing the quality of interaction. That’s a big plus if you’re looking for a solution that grows with your needs.

Things to Look Out For 

• A Bit of a Learning Curve

Remo comes with a lot of features, which is fantastic, but it can feel a little overwhelming at first. If you’re not particularly tech-savvy, figuring out all the customization options might take some time. The silver lining? Remo has an excellent support team to guide you through every step of the process. 

Pricing 

Remo pricing plans are designed to accommodate a variety of event sizes and needs affordably.

• Starter Plan: Starting at $299 per month (for up to 200 attendees) with unlimited events. Billed quarterly or annually, this plan is ideal for those planning frequent virtual events like hiring fairs or trade shows.
• One-Time Event Pricing: If you don’t want to commit to a subscription, Remo offers one-time pricing starting at $699 per event. This option is customizable based on your event’s specific size and requirements.
• Enterprise Plan: For larger organizations or events with unique needs, Remo provides custom pricing tailored to your specific requirements.

Free Trial: Remo offers a 14 day free trial. 

Remo is packed with everything you need to host a successful trade show, including advanced event management features, customizable floor plans, and excellent support, no matter the plan you choose. Its interactive tools make it easy for attendees to network, explore booths, and engage with exhibitors. The platform also provides detailed analytics to help you measure success and improve future events. Whether you're hosting a small gathering or a large-scale exhibition, Remo adapts to fit your needs seamlessly.

2. ExpoPlatform

ExpoPlatform is an innovative AI-powered platform designed to elevate trade shows and exhibitions. With features like intelligent matchmaking, robust networking tools, and customizable exhibitor booths, it helps organizers create immersive and engaging event experiences, whether virtual, hybrid, or in-person.  However, slow customer support response times have been noted by some users, which can delay problem resolution.

Things We Love About ExpoPlatform

• Lead Intelligence

ExpoPlatform helps exhibitors generate more leads with tools like badge scanning and QR code tracking. Exhibitors can store real-time data, track team performance, and monitor leads through a dedicated ROI dashboard, improving the effectiveness of their trade show experience.

• Exhibitor Manual

The platform makes onboarding and managing exhibitors seamless with its exhibitor manual. With dynamic forms, drag-and-drop editors, and automated reminders, organizers can guide exhibitors through the setup process effortlessly. This feature also allows exhibitors to add team members, upload essential documents, and manage their participation with ease—all while creating monetization opportunities.

• Marketplace and Product Directory

ExpoPlatform makes it easy for exhibitors to showcase their businesses and products in a directory that’s accessible to event attendees. Thanks to AI, it takes matchmaking to the next level by recommending relevant products and exhibitors to attendees, making networking even more seamless. Exhibitors can share company profiles, product catalogs, track leads, and set up meetings all through a simple dashboard. Plus, with premium features like enhanced listing promotion and more customization options, exhibitors can boost their visibility beyond just the event.

Things to Look Out For

• Technical Glitches

Some users have reported encountering glitches during both the implementation phase and live events. These unpredictable issues can disrupt the overall event experience and cause frustration for organizers and exhibitors alike.

• Slow Support Response

Customer support may not always meet expectations according to past users, with reports of delayed responses and generic solutions that fail to address specific problems effectively. This can make resolving technical or operational issues more challenging, especially during critical moments.

Pricing

ExpoPlatform offers flexible pricing tailored to different event needs. They do not however display actual prices, so you will have to contact them for specific pricing details for most packages. 

EP Lite - Starting from $6,000 per event

Key Features:

• AI matchmaking and messaging
• Live and on-demand content streaming
• Advertising and sponsorship opportunities
• Real-time analytics
• Website builder

EP Enterprise - Contact for pricing

Key Features:

• Event app on client’s developer account
• Lead retrieval and exhibitor marketplace
• Multi-language support
• Website builder with email marketing
• Unlimited admin users

365 Community - Contact for pricing

Key Features:

• AI matchmaking and content recommendations
• Marketplace and self-service portal
• Webinars and content streaming
• SEO-friendly website builder
• Community groups and engagement tools

Free Trial: ExpoPlatform does not offer a free trial but there is a free version available with limited features. 

3. vFairs

Founded in 2016, vFairs is one of the older virtual trade show platforms that has managed to stay relevant by continuously evolving. It helps organizers bring in exhibitors, generate leads, and build a sales pipeline, making it a solid choice for hosting virtual trade shows. That being said, some of the processes may feel a bit confusing at first for organizers and attendees. 

Things We Love About vFairs

• Virtual Shopping Cart for Easy Ordering

vFairs makes it easy for exhibitors to sell directly during the event. Visitors can browse exhibitor products and add orders to their virtual shopping cart, all within the booth. It’s a seamless way to turn interest into sales. Similarly, Remo’s content banners allow exhibitors to embed checkout processes or online stores directly into their virtual booths, offering a seamless path from engagement to immediate sales. Whether through a virtual cart or embedded stores, both platforms make it easy to convert interest into actual purchases.

• Auto-Matching with Relevant Attendees

Exhibitors can easily connect with the right visitors by using the auto-match feature. By answering a few questions, attendees are paired with exhibitors who are most likely to be interested in their products or services, making it easier to target the right audience.

• Online Meeting Features to Close Deals

Attendees and exhibitors can set up audio and video meetings directly through the platform. Exhibitors can also take the initiative and request meetings with attendees, creating more opportunities for engagement and deal-making.

Things to Look Out For 

• Confusing Processes

While vFairs offers a range of powerful features, some users may find certain processes a bit confusing, especially when it comes to setting up and customizing events. The learning curve can be steep for first-time users, so it may take some time to get the hang of everything. In contrast, Remo’s platform is designed to be more intuitive, with a user-friendly interface that allows event organizers and attendees to navigate and set up virtual spaces faster and with less training.

• Limited Customization Options

Although vFairs provides robust functionality, certain features could benefit from greater flexibility. Some users have noted that customization options are limited, making it challenging to tailor the platform to meet unique event requirements fully.

Pricing 

vFairs offers several pricing options tailored to different event needs. For detailed pricing information, it’s best to contact vFairs directly as costs are tailored to your event’s specific needs. Here’s a breakdown of the various licenses and add-ons available.

Basic Annual License

Best for: Small organizations hosting fewer than 5 events per year.

• 1,000 registrations
• Dedicated project management
• Basic customer support

Premium Annual License

Best for: Organizations needing advanced management and support for high-volume events.

• 2,000 registrations
• Named project management & customer success reps
• Premium customer support

Enterprise Annual License

Best for: Large organizations with complex event needs.

• 5,000 registrations
• Custom integrations & features
• Dedicated project management

vFairs Virtual Event Platform License (Single Event)

Features Included:

• Custom landing page and registration form
• 15 booths & 15 sessions
• Text, audio, and video chat
• Unlimited registrations

Free Trial: vFairs does not offer a free plan or trial.

4. HexaFair

HexaFair is one of the best trade show platforms for organizing virtual and hybrid trade shows, offering customizable features that cater specifically to exhibitor needs. The 3D virtual booths allow for dynamic product showcases, while live chat, matchmaking, and spatial audio ensure seamless interactions between exhibitors and attendees. Real-time analytics provide valuable insights into attendee behavior, booth traffic, and engagement, helping organizers optimize the trade show experience. However, some users have noted that the platform offers limited booth customization options, which may restrict exhibitors seeking a more unique or personalized presentation.

Things We Love About HexaFair

• Interactive 3D Virtual Booths

Trade show exhibitors can design fully customizable 3D booths that showcase products, brochures, and videos. These booths offer a more engaging and interactive experience for virtual attendees. Similarly, Remo also allows exhibitors to showcase products, upload videos, and share other materials in an immersive virtual environment.

‍

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

‍

• Exhibitor Engagement Tools

With features like matchmaking, live chat, and spatial audio chat, HexaFair ensures meaningful interaction between exhibitors and potential leads.

• Real-Time Analytics

Organizers and exhibitors can monitor booth performance, session engagement, and attendee behavior throughout the event to make adjustments and optimize strategies.

Things to Look Out For

• System Requirements for Immersive Features

HexaFair’s 3D booths and other immersive elements may require more advanced hardware for optimal performance, potentially limiting access for users with lower-end devices.

• Booth and Registration Limits

One major thing to note is that HexaFair caps the number of booths and attendee registrations depending on the pricing plan. For example, on their lowest plan, Hexafair has a 500 registration and 10 booth limit. For organizers looking for unlimited options, platforms like Remo offer more flexibility, allowing for unlimited booths and registrations at all levels.

Pricing

HexaFair provides customized pricing based on the size and needs of each trade show. Specific pricing details are available upon request, and interested organizers are encouraged to reach out for a tailored quote. HexaFair offers the following pricing plans:

Starter Plan

• 500 Attendee Registrations
• 10 Exhibitor Booths
• Event Branding
• Basic Analytics
• 1:1 Text Chat & Business Card Exchange

Business Plan

• 1,000 Attendee Registrations
• 25 Exhibitor Booths
• Event Branding
• Live Sessions at Booths
• AR Product Previews

Pro Plan

• 1,000+ Attendee Registrations
• Up to 1,000 Exhibitor Booths
• Live Sessions at Booths, AR Previews & Floor Plan Builder
• Matchmaking, Breakout Rooms, 1:1 Video Calls
• 8 Track Parallel Sessions

Free Trial: HexaFair does offer a free trial. 

5. Accelevents

Established to cater to the evolving needs of event organizers, Accelevents has developed a platform that supports various event formats, including trade shows. Its comprehensive suite of tools assists in attracting exhibitors, facilitating attendee engagement, and providing detailed analytics to measure event success. However, organizers should be prepared to invest time in learning the platform's advanced capabilities to fully leverage its potential.

Want to read the full review? Take a look at, “Accelevents Review: A Virtual Event Solution Review.”

Things We Love About Accelevents

• Virtual Exhibitor Hall

Accelevents takes virtual trade shows to the next level with its interactive Virtual Exhibitor Hall. Vendors can create branded booths featuring live or pre-recorded demos, downloadable resources, and real-time chat options. This setup ensures exhibitors can engage attendees effectively, providing a dynamic and immersive experience.

• Comprehensive Analytics and Reporting

The platform provides detailed analytics and reporting features, enabling organizers to track attendee engagement, session popularity, and other key metrics. This data-driven approach helps in assessing event performance and informing future planning.

• 24/7 Customer Support

Accelevents is praised for its responsive customer service, offering 24/7 live chat support to assist organizers and attendees with any issues that may arise during the event. This level of support ensures a smoother event experience. 

Things to Look Out For

• Advanced Feature Complexity

While the platform is user-friendly for basic functions, some users have reported that advanced features can be complex and may require additional time to learn and implement effectively. 

• Email and Event Hub Limitations 

The platform has some limitations around email blasts and event hub functionality. Users are often unsure of the number of email blasts that can be sent or how long the event hub will remain active. Additionally, the platform only allows for emails to be sent to all attendees at once, rather than targeting specific ticket types. There is also no option to send emails based on registration status, which would be a useful feature for event organizers.

Pricing

Accelevents offers a range of pricing plans designed for different organizational needs. For detailed pricing tailored to your specific event requirements, it’s best to contact Accelevents directly.

Professional Plan - Starting from $5,000

Key Features:

• Unlimited admin seats.
• Unlimited registration types and custom fields.
• Integrations.

Business Plan - Starts at $12,000

Key Features:

• Unlimited admin seats.
• Unlimited events.
• Event listing page.
• Cross-event reporting.
• Custom reporting.

Enterprise Plan - Custom Pricing

Key Features:

• Unlimited admin seats.
• Approval workflows.
• Call for speakers.
• API & Webhooks.
• Unlimited organizer profiles.

White Label Plan - Custom Pricing

Key Features:

• Removal of Accelevents branding.
• Custom URL and email domain.
• Branded app with store listing.
• Single Sign-On (SSO) support.

Free Trial: Accelevants offers a 30 day free trial.

6. RingCentral

RingCentral Events is a flexible virtual event platform tailored for trade shows. It provides tools for exhibitors to create branded booths, engage with attendees through video meetings and live chat, and track interactions using comprehensive analytics. The platform is designed to scale, making it suitable for both small and large events. However, past users have commented that some of the basic flows, like event registration, are very confusing for attendees.

Things We Love About RingCentral Events

• Interactive Exhibitor-Visitor Experience

Unlike platforms where the expo page is simply a static list of exhibitors with links to their websites or meeting schedulers, RingCentral Events offers a more dynamic, interactive experience. Exhibitors can engage with attendees in real time through live product demos, Q&A sessions, and downloadable content. This makes it much easier for visitors to explore offerings in an engaging, interactive way, creating a richer experience compared to traditional, passive expo pages.

• Efficient Lead Capture

Exhibitors can easily collect attendee info with customizable forms and keep track of engagement. Plus, the platform offers built-in analytics to help exhibitors follow up with potential leads.

• Dynamic Networking Opportunities

With RingCentral, networking is a breeze thanks to a mix of different options like lounges and smart matchmaking. Whether you're casually chatting in a lounge or connecting through matchmaking, there are plenty of ways for attendees and exhibitors to make valuable connections and build meaningful relationships.

Things to Look Out For

• Confusing UI/UX

The platform definitely packs in a lot of awesome features, but the interface can be a bit tricky to navigate. Setting up booths and configuring trade show tools might feel overwhelming, especially if you’re new to it. Plus, the registration process can be a hassle for both organizers and attendees, which doesn’t help the experience.

• Tech Support Limitations

Another downside of RingCentral is the lack of in-depth technical support, especially when unexpected issues arise, such as some speakers being unable to join on Microsoft Edge while others can. Having a dedicated technician for an organization’s account could make the experience more seamless and reassuring for event organizers. Without this service, troubleshooting can become more difficult, and the platform’s usage may be limited.

Pricing

RingCentral Events offers flexible pricing for its virtual, hybrid, and onsite event solutions. Here’s a breakdown of the two main plans available:

• Annual License:some text
  • $1,490 per license/year
  • Best for organizations hosting multiple events per year.
  • Includes all the features like AI-powered event management, virtual venue options (stage, sessions, networking, expo), advanced attendee registration and management, 40+ engagement apps (like Kahoot, Slido, Miro), MarTech integrations, and in-depth event analytics.
• Monthly License:some text
  • $149 per license/month but still with a 12-month commitment.
  • Ideal for smaller or less frequent events.
  • Offers the same set of features, including AI-powered tools, complete virtual venue, registration management, event reporting, and professional production capabilities.

Pricing increases depending on the number of attendees per event. For larger events, a customized quote may be required, so it’s best to reach out to sales directly for a tailored pricing package.

Free Trial: RingCentral does offer a 14 day free trial. 

7. Whova

‍

Whova is a powerful all-in-one event management platform that’s especially great for virtual trade shows. It provides organizers with customizable event apps that allow full control over branding and design. Attendees get a seamless experience with features like real-time notifications, interactive maps, and easy access to exhibitor booths. Whether you're hosting a virtual or hybrid event, Whova ensures both organizers and attendees have everything they need for a smooth and engaging event from start to finish. However, users have reported experiencing multiple technical issues when hosting large-scale events.

Curious about what else Whova has to offer? Check out, “Whova Review: A Virtual Event Solution Review”

Things We Love About Whova

• Interactive Exhibitor Booths

Whova offers exhibitors the ability to create fully customizable virtual booths that are accessible through the Whova app. These booths enable live product demonstrations, Q&A sessions, and downloadable content, allowing attendees to interact with exhibitors in real time.

• Lead Retrieval Tools

The platform includes a Lead Retrieval App that enables exhibitors to capture and export leads effortlessly, whether through QR code scanning or virtual booth interactions. This feature streamlines the process of collecting attendee information during both in-person and virtual events, enhancing follow-up opportunities post-event.

• Tiered Exhibitor Visibility

Whova allows organizers to create exhibitor tiers, giving top-paying exhibitors the best booth visibility and more time in the Virtual Exhibitor Hall, ensuring they get the attention they deserve. Creating sponsorship tiers also provides organizers with an effective way to increase revenue, offer targeted promotional opportunities, and incentivize exhibitors to invest in higher-tier packages for greater exposure.

Things to Look Out For

• Limited Customization for Some Features

While Whova offers great flexibility in booth customization, other parts of the platform, such as the overall event layout, have more restrictions compared to platforms like Remo. This can make it harder to fully tailor the experience to your event’s unique needs. Additionally, organizers have limited control over email and marketing notifications, with the default settings being quite aggressive. This lack of customization in notifications could detract from the user experience and affect how attendees perceive communication.

• Potential Technical Issues for Large Events

During larger events, users have reported occasional performance glitches or delays, especially in areas with heavy traffic, like the virtual expo hall. While these issues are generally manageable, they can disrupt the experience for both exhibitors and attendees.

Pricing 

Whova does not list their pricing plans on their site, you will have to contact their team for a personalized quote. 

Free Trial: You will have to request a free trial. 

8. InEvent

InEvent is a powerful platform designed to streamline the management of trade shows, conferences, and other large-scale events. It offers an all-in-one solution, combining features like event registration, live streaming, and attendee engagement tools. For trade shows, its exhibitor management system simplifies booth assignments, lead retrieval, and post-event follow-ups. However, its extensive feature set can feel overwhelming for first-time users, and some report slower response times from customer support, which could hinder fast problem resolution during events.

Things We Love About InEvent

• Exhibitor Management

InEvent offers robust tools to manage exhibitor details, such as booth assignments, product showcase management, and lead retrieval systems. This makes it easier for trade show organizers to streamline exhibitor participation, even when managing large numbers of exhibitors. These features position InEvent as a solid option for larger trade shows, while Remo may be more suited for smaller to medium-sized events where simplicity and ease of use are key.

‍

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

‍

• Live Streaming Capabilities

InEvent supports high-quality, seamless live streaming for virtual trade show sessions, panel discussions, and keynote addresses, enabling wider participation from remote attendees.

• Analytics Dashboard

The platform’s real-time analytics dashboard tracks attendee behavior, session engagement, and booth visits. This data helps event organizers and exhibitors adjust strategies during the event itself and assess performance post-event too.

Things to Look Out For

• Feature Overload

With its broad range of functionalities, the platform might feel overwhelming for organizers with simpler event needs. Navigating and managing all the tools may take some time to get used to.

• Integration Challenges

While InEvent integrates with many third-party systems, integrating it with existing CRM tools or marketing software can be challenging, sometimes requiring the assistance of technical support or specialized training.

Pricing

InEvent offers flexible pricing plans tailored to different event formats, whether virtual, in-person, or hybrid. Subscription plans start at $9,900 per year, while single-event pricing begins at $6,000 per event.

Within these options, there are three tiers to choose from:

• Advanced: Designed for virtual events, this includes features like custom registration forms.
• Pro: Built for in-person events, with tools such as RSVP management.
• Full: A comprehensive hybrid solution, with pricing available upon request.

Keep in mind that platform costs are separate from these plans. If you're working with a tighter budget, you might consider exploring more affordable options like Remo.

Free Trial: InEvent offers a free trial period of 3 hours per week, giving users a chance to explore the platform before committing to a subscription.

9. Cvent

Cvent provides an all-in-one trade show platform, offering exhibitors tools to manage leads, engage with attendees, and optimize their booth experience. The real-time analytics and networking capabilities enhance in-event engagement, while seamless integration with CRM systems enables post-event follow-ups. However, its complexity may require training, and the pricing can be on the higher end.

Want to read our detailed Cvent review? Take a look at, “Cvent Review: A Virtual Event Solution Review”

Things We Love About Cvent

• Lead Capture and Qualification

Cvent provides exhibitors with powerful tools to capture leads through badge scanning and custom forms, automatically categorizing and qualifying leads for faster follow-ups. This system ensures exhibitors can maximize engagement opportunities during and after the event.

• Advanced Networking Tools

Cvent's networking features are tailored to enhance attendee interaction through matchmaking based on interests, 1:1 video calls, and virtual meeting scheduling. This boosts attendee engagement and facilitates quality networking opportunities.

• CRM Integration

Seamless integration with CRM systems like Salesforce ensures that leads are automatically transferred for post-event follow-up, making lead management efficient and organized.

Things to Look Out For

• Complex Setup

Due to the wide array of features, setting up Cvent for trade shows can be time-consuming. Organizers may require training or assistance from Cvent's support team to fully utilize the platform.

• Premium Pricing

Cvent is a high-end solution and may not be the best option for smaller events or those with limited budgets. The platform’s pricing model is tailored to large-scale events, which may require a substantial budget.

Pricing

Cvent employs a subscription-based pricing model for its event management solutions, combining an annual license fee with a per-registrant charge (rates vary according to the committed volume).  You can choose between 2 pricing tiers which differ in terms of the solutions and use cases it offers:

• Professional: Limited to 10 user logins with basic branding options. Allows selection of specific solutions from the following modules:some text
  • Registration
  • Attendee Engagement (virtual event platform and mobile app)
  • OnArrival (for in-person events)
• Enterprise: Provides access to all three modules at a consolidated cost, ideal for organizations hosting both in-person and virtual events. Also offers unlimited admin logins and enhanced branding capabilities.

Add-on features are available at an additional cost, beyond the base pricing.

Free Trial: Cvent does not provide a free trial.

10. Map Your Show

Map Your Show (MYS) primarily focuses on enhancing in-person trade show experiences through features like exhibitor management and interactive mapping tools. While it does not host fully virtual trade shows on its platform, MYS offers numerous online features, such as a mobile app, an Exhibitor Resource Center, and digital content management. These tools allow organizers to improve attendee engagement and exhibitor visibility, even in hybrid event formats. As such, MYS earns a spot on our top 10 virtual trade show platform list for its ability to bridge the gap between physical and online trade show needs.

Things We Love About Map Your Show

• Interactive Floor Plans

MYS offers detailed and fully interactive floor plans that help attendees locate exhibitors effortlessly. These maps integrate exhibitor details, including company profiles, booth numbers, and featured products, providing attendees with all the information they need to plan their visits effectively.

• Exhibitor Management Tools

Exhibitors can upload and customize their profiles, including contact details, product listings, and marketing materials. The platform also supports lead tracking, allowing exhibitors to monitor booth visits and follow up with prospects after the event.

• Sponsorship and Advertising Options

Organizers can offer exhibitors premium visibility through featured booth listings, banner ads on the floor plan, and sponsorship packages, providing additional revenue opportunities and enhancing exhibitor ROI.

Things to Look Out For

• Focus on In-Person Events

While MYS excels in enhancing physical trade shows, its features for virtual and hybrid events are more limited compared to other platforms, like Remo or vFairs, that specialize in these formats.

• Customization Challenges

Some users have noted that customizing certain aspects of the platform, such as the exhibitor directory or branding elements, can be restrictive.

Pricing

MYS does not provide detailed pricing on its website. Organizers must contact their sales team for customized quotes based on their specific event needs.

Now that we've covered the top 10 virtual trade show platforms, let's explore the essential features you’ll need in a virtual trade show platform.

Key Features to Look for in a Virtual Trade Show Platform

When you're choosing a virtual trade show platform, it's important to find one that checks all the right boxes. After all, you want to create an event that’s not just functional but also memorable for your exhibitors and attendees. Here’s what you should be looking for:

1. Interactive Booths‍

Imagine walking up to a booth and being greeted with product demos, videos, downloadable brochures, and live chats, all without leaving your seat. That’s what interactive booths bring to the table. Some platforms, like Remo, even offer unique features like customizable virtual trade show booths and live video chats to make the experience more engaging. However, some platforms only offer booths with on-demand resources uploaded, meaning there’s no live interaction, which can make the experience feel less immersive.

2. Networking Capabilities‍

Networking is a big reason why people attend trade shows, so your platform should make it easy. Look for things like breakout rooms, 1:1 video chats, and AI matchmaking that connects people with the right exhibitors or attendees. Features like virtual lounges or speed networking can make those connections even more meaningful.

3. Lead Generation

A successful trade show is all about connections and that means generating quality leads. Look for platforms that offer tools like lead retrieval systems, attendee tracking, and AI-driven matchmaking to help exhibitors capture and manage leads effectively. This feature is essential for turning interactions into real business opportunities. Remo’s lead capture tools such as embedded displays and in-app CTAs make it easy for exhibitors to track and follow up on leads, ensuring you don’t miss any valuable opportunities.

‍

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

‍

4. Analytics and Reporting‍

How do you know if your event is a success? Analytics! Real-time event metrics like booth visits, session attendance, and engagement stats are game-changers. Not only do they show exhibitors their ROI, but they also give you insights to make your next event even better.

5. Customization Options
   

Your trade show should look and feel like your brand, not a generic template. A good platform lets you customize everything—from virtual lobbies and the overall attendee experience to exhibitor booths—so it aligns with your vision. It’s important that exhibitors can brand their own booths, while you, as the organizer, can ensure the entire trade show reflects your unique branding.

6. Scalability
   

Whether you’re hosting a small local event or a massive global trade show, your virtual trade show platform needs to handle it without any hiccups. Scalability ensures your event runs smoothly, no matter how big or small. It’s important to ask your platform provider for the results of recent capacity tests or testimonials from large-scale events to ensure they can support your event’s needs.

7. Integrations
   

Let’s face it—no one wants to juggle a bunch of disconnected tools. Look for a platform that plays nicely with your CRM, marketing tools, and social media. This makes lead management, marketing campaigns, and post-event follow-ups so much easier. 

At the end of the day, a great virtual trade show platform does more than just host your event—it elevates it. Keep these features in mind, and you’ll be well on your way to creating an unforgettable event experience!

Ready to Host Your First Virtual Trade Show on Remo?

Hosting a virtual trade show is a fantastic way to bring people together, showcase amazing products and services, and create meaningful connections, all without the hassle of a physical venue. If you ask us, Remo is the best virtual trade show platform for the job. With Remo’s interactive features, customizable booths, and seamless networking options, you can deliver an experience that’s engaging, seamless, and memorable.

If you’re feeling inspired and ready to dive in, why not see how it works in action? Book a demo with Remo today! The Remo team will walk you through all the features that make hosting a virtual trade show not just easy but exciting. Let’s get started!

Frequently Asked Questions About Virtual Trade Show Platforms

1. What should I look for in a virtual trade show platform?

When selecting a virtual trade show platform, consider features like customizable booths, networking tools, live presentations, and lead generation capabilities. The right platform should help you create an engaging, seamless experience for both exhibitors and attendees.

2. How do virtual trade show platforms support exhibitor engagement?

Most platforms provide tools like interactive booths, real-time chat, product demos, and analytics to help exhibitors connect with attendees and track engagement. These features ensure exhibitors can make the most of their presence at your event.

3. Can virtual trade show platforms handle large-scale events?

Yes, many virtual trade show platforms are scalable, allowing organizers to host small events or large global trade shows with ease. Look for platforms that offer features like attendee tracking, AI matchmaking, and real-time analytics to manage larger crowds effectively.