Best Hybrid Event Platforms

Imagine planning a hybrid event that needs to engage both in-person and remote attendees simultaneously. You’re juggling the logistics of managing multiple audience types, ensuring equal participation, creating immersive experiences for those attending remotely, and dealing with technical hiccups. The risk of virtual attendees feeling like an afterthought looms large, and it’s challenging to deliver an event that makes everyone feel equally involved. You want high engagement, but hybrid events are notoriously tricky to execute without the right tools. 

That’s where the best hybrid event platform steps in, transforming what could be a logistical nightmare into a smooth, interactive, and engaging experience. These platforms cater to virtual and in-person attendees, ensuring everyone stays connected, happy, and engaged. But, with so many options out there, how do you pick the best one?

That’s why in this article we’ve broken down the top 10 hybrid event platforms for you! We’ll compare each of their key features, pricing, and limitations so you can pick which is the best platform for you. Let’s get started!

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What is a Hybrid Event Platform

A hybrid event platform is a technology solution that allows organizers to host events with both in-person and virtual attendees. These platforms enable interaction between both groups of attendees, providing features like live streaming, chat functionality, and interactive tools to enhance the overall experience. In a nutshell, a hybrid event platform enables you to break down the barriers between virtual and physical spaces to create one cohesive experience for all attendees. 

One of the biggest challenges of running hybrid events is how to keep the interest of both sets of audience members and give them an equally engaging experience. That is what separates an average hybrid event solution and a top hybrid event platform - whether they have the tools to bridge the gap between on-site and virtual attendees.

So, let’s take a look at the 10 best hybrid event softwares of 2024!

10 Best Hybrid Event Platforms and Softwares of 2024

1. Remo

Remo is an innovative virtual and hybrid event software designed to create interactive, immersive online experiences that connect people authentically across the globe. Remo aims to "humanize" online interactions, transforming virtual meetings into vibrant experiences that mirror your in-person counterpart. 

Besides their streaming capabilities, Remo’s advantage comes with its unique networking setup - where attendees have the freedom to move between discussions, fostering natural and spontaneous interactions. Remo also offers flexible event registration and ticketing features, allowing hosts to streamline event registration, charge for event entry, and customize their registration flow. The platform emphasizes building community and encouraging meaningful connections through its collaborative environment.

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‍Key Benefits and Features of Remo

• Live Streaming‍

Remo excels in live streaming for hybrid events. You can easily broadcast live presentations onto the virtual stage using third-party tools like OBS or vMix. Alternatively, you can also stream pre-recorded or semi-live segments through solutions like Youtube, Vimeo, or Twitch. This feature blends live and pre-recorded content seamlessly, ensuring a cohesive event experience for all attendees.
While you can stream physical presentations into Remo, you can also live stream virtual presentations out of Remo (and into your physical event for on-site attendees to view). As an added benefit, you can stream out to any RTMP-compatible destination, including social media platforms like Youtube Live or Linkedin Live, so you can broaden your reach without any extra hassle.

With our streaming capabilities (both in and out), you can even seamlessly host engaging panels where some panelists join on-site and some join virtually, furthering the flexibility you can offer speakers (and potentially even lowering travel costs!).  

• Authentic Virtual Networking

Truthfully, many attendees still find networking online through breakout rooms uncomfortable and forced. That’s why Remo offers a unique networking approach that mirrors in-person interactions with its conversation mode. The online environment resembles a physical event venue with a series of tables that act as individual breakout rooms. Just like how in-person networking works, guests at a table can only interact with others at their table, and they can move freely between tables and discussions.

Networking plays a crucial role in all events, be it in-person or hybrid. Remo ensures virtual attendees receive an immersive networking experience just like your in-person participants. Its virtual networking features stand out for providing engaging opportunities for online participants to forge meaningful connections.

• ‍Responsive Website‍

Remo’s virtual event software and registration pages are all browser-based and built responsively, so whether you’re using a laptop, tablet, or smartphone, you can easily access the platform without needing a dedicated mobile app. This feature is a significant advantage for hybrid events, allowing both in-person and remote attendees to join seamlessly. Your audience can engage from anywhere, share reactions, and participate in discussions effortlessly.

• Interactive Features‍

When hosting a hybrid event, it’s common for in-person attendees to engage actively, offering real-time feedback and reactions to presentations and webinars. But, what about virtual attendees? With Remo’s innovative features, remote attendees can also join in on the action, making the entire experience dynamic and interactive for everyone:some text

Audience View: Gone are the days of speaking to a blank screen! With Remo’s audience view, speakers can see their audience in real-time, just like if they were presenting in-person.

Instant Reactions: Whether it’s a thumbs-up for a great point or a thoughtful emoji for complex ideas, virtual attendees can have fun too with instant reactions like applause 👏, thumbs up 👍, or even a confused look 🤔. 

Immersive Sound Effects: Enhance the atmosphere for virtual attendees and make them feel like part of the action with immersive sound effects, like applause, cheering, and even laughter.

Interactive Q&A Sessions: Allow guests to ask questions openly or anonymously and upvote favorites for inclusive discussions.

• Customizable Floor Plans

Remo’s customizable Floor Plans are a game-changer for hybrid events, providing flexibility and scalability to suit any event size and theme. It lets you create a “digital twin” of your physical venue that makes all your attendees, regardless of their physical location, feel like they are part of the same event space.

With the ability to scale designs for gatherings of any size, Remo supports up to 10 floors and 120 seats per floor, catering to both intimate sessions and large conferences. This feature enables seamless engagement for both in-person and remote attendees, offering a shared floor plan experience where participants can explore the same layout. Whether it's a rooftop bar, a coffee shop, or a replica of your office building, Remo’s floor plans allow for a personalized, immersive experience.

Check out all the hybrid event features Remo has to offer here.

Limitations:

• Limited Native Integrations‍

Remo doesn’t support native integrations with CRMs and marketing automation tools yet, but it does have a public API as well as Zapier and Pabbly Connect integrations which you can use to connect to your preferred tools. This may restrict users who prefer more direct integration options.

• Presentation Display Limitations‍

Users have mentioned that Remo doesn't natively support presentation display features like overlays or custom layouts. However, they do have the option to use a virtual camera or a third-party streaming tool like OBS to stream directly into Remo as an alternative.

Reviews: Remo received a 4.5 out of 5-star rating on G2 from 278 reviews.

"Remo tackles the common problem of boring online events by creating an engaging, interactive environment that mimics in-person gatherings." - Korkut Duman, Owner Katalist Social

"With a geographically diverse membership and brand partners it allows our program/brand and partners to speak with all of our membership in one venue." - Rosa Rawson, CAAP Senior Marketing Partner OTIP (Ontario Teachers Insurance Plan)

Remo Pricing Plans

Remo offers flexible pricing tailored to different event needs while keeping all features like ticketing and custom registration available across all paid plans. This user-friendly pricing structure means you can access a wide array of features without upgrading to higher-tier plans. The pricing is segmented by attendee numbers, event frequency, and required customization.

Here’s a breakdown of the three main plans Remo offers:

• Starter: Starts at $299/month on a quarterly or annual subscription. It gives you access to unlimited events and registrations, up to 20 organizer licenses, and all registration functionality. 

• One-Time Events: Designed for one-off events, this plan starts at $699 for 100 attendees. It includes everything from the STARTER plan plus customization options and the ability to scale as needed.

• Enterprise: Custom pricing that is quote-based for large-scale immersive events. It gives you access to everything from the ONE-TIME plan plus unlimited events, 5 event managers, enterprise-level security, and analytics for engagement tracking.

This pricing structure provides options for businesses of any size, ensuring you can choose the best fit based on your event type and needs. Remo also offers a free 14-day trial.

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2. Airmeet

Airmeet is a comprehensive hybrid and virtual event platform designed to boost engagement and deliver immersive experiences. Like Remo, it started as a virtual event platform that pivoted into hybrid events as well. It transforms hybrid gatherings into lively events where the energy is electric and the connections flow seamlessly— in-person and online. However, it may lack some advanced customization options that more specialized platforms offer.

‍Key Benefits and Features of Airmeet

• Accessibility

Airmeet goes above and beyond to create truly inclusive and accessible hybrid events. For virtual attendees, the platform supports customized color palettes, keyboard navigation, and screen reader tools like Voice Over, Job Access With Speech (JAWS), and NonVisual Desktop Access (NVDA), ensuring easy access for visually impaired attendees. It also offers auto-generated captions and live translations making content accessible globally.

• Multiple AV Inputs & Dynamic Stage Setup‍

Airmeet’s hybrid event platform is designed for flexibility. Like Remo, you can bring in multiple AV inputs to create a lively and professional virtual stage, effortlessly combining in-person and remote speakers. Whether it’s a panel discussion, keynote, or interactive workshop, this setup allows for a polished, cohesive experience, ensuring all participants can engage with the content no matter where they are.

• ‍Supercharged Networking‍

Airmeet takes networking to the next level with features like speed networking, virtual lounges, and interactive stages. Just like the diverse chat options in Remo, in-person attendees can join virtual lounges through the Airmeet platform using their mobile devices or laptops. By accessing the event's virtual environment, they can participate in discussions, connect via 1:1 chats, and engage with online attendees, ensuring a seamless hybrid networking experience.

• Advanced On-site Capabilities

Airmeet’s advanced on-site capabilities offer a smooth check-in process, reducing headaches for both the event hosts and participants. With options like mobile check-ins, real-time agenda updates, and personalized communication, attendees get a smooth experience from start to finish. Everyone’s focus remains on the content, not the logistics.

Limitations:

• Speaker Role Limitations

Users have reported that speakers presenting from Airmeet’s virtual stage lack the ability to independently start sessions, join the stage, or bring audience members on stage without host intervention.

• Limited Customization Options

While Airmeet offers a range of features, users feel the customization capabilities for reminder emails and the lobby design could be more flexible. This limitation can hinder event organizers' ability to tailor the experience to their specific branding and communication needs​.

• Integration Improvements Needed

Users specifically pointed out that Salesforce and Hubspot integrations could be enhanced. Better integration would facilitate more efficient lead and attendee tracking, which is crucial for optimizing engagement and follow-up.

Reviews: Airmeet received a 4.6 out of 5-star rating on G2 from 698 reviews.

"I love the creativity of Airmeet for Hybrid conferences - wider audience reach at reasonable price points." - Ellen Bolus-Edmonds, Project Manager, Small Business Stabilization Program Prosper Portland

“It can get complicated very quickly. I wish it was more straightforward or more obvious how for an organizer to quickly enable speaker privileges for someone in the audience.” -Verified User in Information Technology and Services

Airmeet Pricing Plans

Airmeet provides flexible pricing options tailored for different event needs, including webinars and larger virtual events. Their pricing structure is as follows:

• ‍Premium Webinars: Starts at $167/month for unlimited webinars of 100 attendees with live, simulive, and on-demand formats. This plan scales up to 10,000 attendees. 

• ‍Events: No disclosed pricing, so you will need to get a custom quote. Like Remo’s Starter Plan, it also offers unlimited events, but it starts from 100 attendees (scalable up to 10,000). Airmeet offers a free trial for this plan.

• ‍Managed Events: Quoted as per event cost, with pricing available upon request. This option includes everything in Events, plus full-service event management among other valuable features.

3. Bizzabo

Bizzabo is an innovative platform that not only amplifies an event’s reach but also builds a vibrant community. Whether you’re hosting a virtual conference, hybrid gathering, or in-person seminar, this all-in-one platform empowers you to create unforgettable experiences that resonate long after the last attendee leaves. Bizzabo helps increase attendee participation and drive meaningful interactions, all while delivering valuable insights. However, past users have outlined challenges in understanding their pricing and add-ons available which have led to budgeting challenges.

‍Key Benefits and Features of Bizzabo

• Production-Quality Broadcasting‍

Bizzabo’s event broadcasting software allows you to create captivating, studio-quality sessions without professional production assistance. With user-friendly, self-service video production tools, you can easily manage hybrid events, ensuring remote attendees feel like they’re right in the room. Like Remo, you can also broadcast live and simulive sessions to global audiences, offering on-demand content and closed captioning for accessibility.

• Mobile Event App‍

Bizzabo offers a mobile event app that puts your attendees in control! Bizzabo’s app is a vibrant hub for networking, navigating the venue, and personalizing agendas, no matter whether you’re tuning in online or in-person. Sponsors and exhibitors can also use the app to maximize their impact with customizable features that drive ROI and track success. Best of all - the app is fully brandable to reflect your unique event theme.

• Dedicated Speaker Portal
  

With Bizzabo’s dedicated speaker portal, you can manage hundreds of speakers in one place. Imagine a customized VIP space just for them, packed with everything they need to know about your event. From schedules and session details to resources and engagement tools, this portal ensures your speakers feel valued and informed.

• Event Experience OS‍

Leverage the technology of an advanced AI engine that analyzes your event data to deliver personalized attendee experiences, highlighting the most relevant content and connections for each participant. This ensures your attendees at the hybrid event stay engaged and connected in a way that feels tailored to their unique needs. The AI also provides real-time insights, helping organizers make data-driven decisions to enhance future event strategies.

Limitations:

• Complex User Interface‍

The user interface for virtual events can be complex and less intuitive, making customization challenging and users often need to invest time learning the platform.

• Pricing Transparency and Basic Feature Access‍

Unclear add-on pricing and renewal increases can create budgeting challenges. Unlike Remo which offers all features on all plans, Bizzabo keeps essential features, like name tag and registration functionality, on higher subscription levels, limiting value for users on basic plans.

• Website Design Limitations
  

Users have reported the absence of an integrated table or seating arrangement tool, which can make organizing events a bit more challenging. This limitation can hinder the overall customization experience for event planners.

Reviews: Bizzabo received a 4.4 out of 5-star rating on G2 from 348 reviews.

“Low efforts in hosting events and integration with our website. The data can be easily synced and imported to different platforms. Also we can track users well by events they are registered. Setting up agenda and showing same data on website is quite easy and effortless.”-Arun Kumar, Lead Application Developer Ansys

"I'm not too fond of the process when adding in a walk-in registration and if you upload a list it shows double instead of identifying duplicates which has caused inaccurate check-ins for us. " - User in Education Management

Bizzabo Pricing Plans

With a wide array of built-in features and various premium add-ons, you can customize the perfect package to suit your needs. 

Here’s a breakdown of their pricing structure:

• Event Experience OS (Virtual Event Software): Starts at $499 per user per month, billed annually, with a minimum of three users required. This plan includes unlimited events and registrations, top-tier registration functionality, and features to market, manage, and monitor events. 

• Klik SmartBadge™ (On-site Event Software): Pricing for single and multi-event options is available upon request. Reach out to them for a personalized quote. In this plan, you get fully branded Klik SmartBadges™, networking features, and integration with third-party event apps and registration systems.

• ‍Premium Add-ons: Enhance your event experience with various premium features like Virtual Production Suite, Speaker and Sponsor Portal, Video on Demand, Martech and CRM integrations, and more.

Bizzabo's pricing is somewhat ambiguous, but it appears they charge separately for in-person and virtual experiences, making hybrid events significantly pricier compared to platforms like Remo or Airmeet, which offer more affordable options.

4. Brella

Brella is a leading event platform designed for in-person, hybrid, and virtual events. Trusted by multiple large organizations, Brella powers large events with dynamic content, impactful networking opportunities, and innovative ways to generate revenue. Its standout feature is AI-powered matchmaking, intelligently connecting attendees with sponsors for impactful networking across both in-person and virtual events. However, past users have noted that, compared to other platforms, Brella falls short in offering robust customization options. This can be a drawback for those seeking a highly personalized event experience that aligns closely with their brand's look and feel.

Key Benefits and Features of Brella

• AI-Powered Matchmaking‍

This feature facilitates hybrid events by connecting in-person and virtual attendees with sponsors through smart networking that’s all about quality and quantity. When attendees fill out their profiles, the intuitive AI springs into action, analyzing various data points to find ideal matches. With smooth meeting booking, attendees from both in-person and virtual spaces can suggest convenient times, ensuring purposeful interactions.

• Apps and Device Support

For hybrid events, smooth access for virtual attendees is key—whether they join via desktop, iOS, or Android, the responsive web app ensures participation from any device. Beyond just the app, organizers can also embed widgets for schedules, speakers, ticketing, and sponsors easily into websites, allowing for customized hybrid event experiences.

• Sponsorship and Monetization‍

Boosting sponsor engagement and revenue is much easier with features like virtual booths for real-time interactions, AI-powered matchmaking, and live chats. Sponsors can easily customize their booths and track performance. Like Remo’s interactive content banners let sponsors promote themselves, sponsors on Brella can achieve the same result by displaying ads. With options like QR badge scanning, hosted buyer programs, and "Meet-at-Booth," sponsors can also connect with both in-person and virtual attendees, maximizing visibility and connections made.

• Access Control‍

This feature lets you manage who gets to see what, ensuring a tailored experience for different groups at your hybrid event. You can easily group attendees and sponsors, offering selective access to networking, sessions, stories, and even RSVP options. It gives you the flexibility to curate the event experience based on attendee location, types, or more, making sure everyone gets the most relevant content.

Limitations:

• Limited Customization Options‍

Users have reported that the platform can be restrictive in terms of customization. Organizers have limited freedom to make changes, especially on the home screen and when sending custom emails.

• Email and Messaging Limitations‍

The platform’s tools for sending direct emails and messages are limited, especially when customizing onboarding communications and attendee engagement messages.

• Registration Challenges
  

Users have reported that Brella's walk-in registration process can be awkward and cumbersome. This often results in duplicate entries instead of identifying duplicates, leading to inaccuracies during attendee check-ins.

Reviews: Brella received a 4.6 out of 5-star rating on G2 from 70 reviews.

“The AI-matchmaking feature is one of the best tools available on Brella. It really gives one the ability to automatically connect with like-minded people with similar interests”.- George Murage, Manager Intellecap

"The streams feature was a little difficult to figure out - what works best for live streaming versus pre-records. We used an outsourced company to help with the video and hybrid live versus pre-record event. It would have been easier to use one over the other." - Jill Hochstein Technical Project Manager Nebraska Food for Health

Brella Pricing Plans

Brella's website does not provide any pricing information, so if you’re interested you should . contact their sales team for a quote. However, it’s important to note when pricing is not publicly available, it often indicates that the platform may be more expensive or is dynamically priced based on factors like your company, budget, and event needs.

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5. PheedLoop

What if event planning could be effortless and engaging at the same time? Since 2015, PheedLoop has been helping millions of organizers worldwide make that a reality, transforming both virtual and hybrid events with innovative technology. With a focus on data and analytics, PheedLoop makes event reporting easier, letting you deliver provable value to sponsors, exhibitors, and partners. However, it comes at a cost – compared to other platforms, PheedLoop is on the pricier side of hybrid event software. This can increase overall event costs for organizers and complicate financial management.

Key Benefits and Features of PheedLoop

• Floor Plan System‍

You can build, customize, and manage your exhibitor floor plans all in one place, similar to Remo’s floor plan customization capabilities. Effortlessly drag, drop, and modify booth sizes, colors, and layouts. Exhibitors can select their own booths, or you can assign them with just a click. Best of all, you can embed the entire floor plan on your event site, making navigation and booth management simple, fun, and interactive.

• Streaming System‍

Use PheedLoop's native Meet & Stream separately or integrate it with platforms like SimuLive or RTMP to get high-quality streaming with minimal hassle. It offers a panoramic portal for interactive live chats, polls, and Q&A sessions, while RTMP support allows for professional-grade video production. Moreover, SimuLive lets you broadcast pre-recorded content as if it were live. You can even customize streams with branded overlays, captions, and multilingual support to ensure a truly dynamic hybrid event experience.

• Reporting and Analytics ‍

With advanced custom reporting, you can create tailored reports, filter key metrics, and export them in formats like Excel or CSV. Real-time engagement analytics through SmartSight helps track over 20 attendee actions, providing up-to-the-minute data for hybrid events. For visual learners, DataViz allows you to generate versatile graphs and charts instantly, giving a complete picture of your event’s performance. Additionally, PheedLoop’s API integration lets you automate and access structured analytics, empowering smarter, data-driven decisions for future hybrid events.

• Gamification‍

Make engagement at your hybrid event fun and competitive with Pheedloop’s gamification features. With these features, attendees can scan QR codes, engage with sponsors, and even participate in a virtual scavenger hunt. With customizable touchpoints, you control the behaviors you want to encourage like booking meetings, responding to live polls, and more. Plus, the leaderboard and spotcode challenges will have everyone racing to win prizes, all managed within the platform.

Limitations:

• High Fees‍

For paid hybrid and virtual events, users also reported high fees associated with Stripe, PheedLoop's payment processor, and the net deposit amounts, which can complicate daily transaction tracking in accounting software like QuickBooks.

• Limited Website Widget Options‍

Users have requested a widget feature to streamline website-building within the platform. Currently, the lack of customizable widgets slows down the design process, leaving users to seek workarounds for basic functionality.

• Back-End Features Improvement
  

Users have noted the need for enhancements to the back-end, particularly in sorting and uploading session formats, which could greatly simplify session tracking. Additionally, clearer navigation and more streamlined tools are required.

Reviews: PheedLoop received a 4.8 out of 5-star rating on G2 from 319 reviews.

“Our initial reason for using Pheedloop was to facilitate our first-ever virtual conference and tradeshow. Now we are using it to host our first-ever hybrid conference and tradeshow. I am looking forward to working with some of their integrations specifically with Wild Apricot as that is our current AMS." - Bill Brenner, Association Manager Manitoba Water & Wastewater Association

"The admin area can be a little confusing in trying to navigate and figure out what things mean. Once you are in the system more you know how to do things." - Sarah Smith, Director of Alumni Relations and Programming

PheedLoop Pricing Plans

Unfortunately, PheedLoop does not provide much more information regarding their pricing options. It does mention that prices start at $1 per module per user and gives unlimited events each year. 

If you are interested in using PheedLoop, you can contact their sales team for a demo and clearer pricing options.

6. Webex Events (formerly Socio)

Webex Events, formerly known as Socio, is a cutting-edge event technology platform designed to elevate event experiences for organizations of all sizes. The journey began with a group of Purdue University students who set out to revolutionize in-person event management. But when the pandemic changed the game, they pivoted quickly to embrace the world of virtual and hybrid events, ensuring that everyone—no matter where they are—can enjoy seamless and engaging experiences. But unlike other platforms, Webex Events faces the issue of significantly longer loading times, which dampens attendee engagement and satisfaction.

‍Key Benefits and Features of Webex Events

• Shake & Connect‍

Like Remo, Webex offers a unique approach to networking with their Shake & Connect feature (though Webex’s is designed more for in-person networking) - attendees simply shake their phones, exchanging their profiles with a single tap, like a digital handshake. It's perfect for those spontaneous connections that make events memorable. In hybrid settings, both remote and on-site attendees can join the same networking pool, making it feel like everyone’s in the same room, even if they’re miles apart.

• Live Streaming and Simulive‍

Use native streaming, simulive, and video hosting to deliver professional-quality productions easily. Sync multiple locations, blending live and pre-recorded content effortlessly so all attendees at your hybrid event feel equally connected. With powerful integrations and customizable branding, it’s a great solution for hybrid events that need top-tier streaming, complete with interactive features like chat, Q&A, and real-time engagement.

• Video Breakout Rooms‍

Level up your hybrid event experience for virtual attendees with video breakout rooms. Whether it's sponsor hangouts, Q&A sessions, or icebreaker rooms, these spaces are built for real-time connection. With room for up to 13 attendees and three moderators, there’s plenty of space for lively discussions. Moreover, you can customize who sees what and even gamify the rooms to keep things fun while driving sponsor engagement and boosting event revenue.

• Attendee Drawing
  

Attendee Drawing is a raffle-style feature that adds an exciting twist to your hybrid event’s gamification. Picture this: names are randomly drawn and displayed live on screen, building suspense as everyone watches in anticipation. It’s a fun way to boost engagement, as the crowd (both onsite and virtual) eagerly waits to see who will win the prize in real-time.

Limitations:

• Closed Captioning Limitations‍

In the accessibility features, the Closed Captioning (CC) experience is lacking. Users report over a 30-second delay during live broadcasts, along with inaccurate AI-generated captions that struggle with basic words, making it difficult for online attendees to stay engaged.

• Customer Support Navigation‍

Reaching out to customer support can be frustrating. Instead of receiving direct assistance, users are often redirected to help or FAQ pages, which can be less helpful when you need quick updates for your program.

• Loading Time Issues
  

Some online attendees experienced very long loading times when accessing the platform, impacting their overall event experience.

Reviews: Webex Events received a 4.7 out of 5-star rating on G2 from 581 reviews.

“Our non-profit needed an events app that could link on-site attendees with virtual attendees, so that each would have a shared experience. We have been able to do that with Webex Events." - William Baublitz

"Was an inexpensive way to address part of our need for an event app. The social wall was quite useful, other parts of the app were OK - about average for your expectation of this kind of app." - Michael Hiskey, Chief Strategy Officer Data Connect Marketing

Webex Events Pricing Plans

Given Webex has a multitude of products, it offers different pricing plans for each. To run a hybrid event, you would need their Webex Events plan which offers in-person check-in, multiple streaming options, and a branded virtual event hub among other features. Unfortunately, unlike their other plans, they do not disclose pricing for their Events plan, so you would need to contact their team with your specific hybrid event needs.

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

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7. InEvent

InEvent was established in 2013 and has been a solutions provider for virtual and hybrid events ever since. With over a decade of experience, the company specializes in creating versatile platforms for professional events, meetings, and live broadcasts. As a force in the hybrid event software industry, InEvent empowers event professionals with easy-to-use tools and 24/7 support to create unforgettable events for all attendees. However, some users have found integrating external programs for ticketing makes the process more cumbersome, adding layers of additional work and potential technical hurdles for organizers.

‍Key Benefits and Features of InEvent

• Gamification‍

Get attendees buzzing with missions, scavenger hunts, and virtual prize wheels that drive booth traffic and generate valuable leads. Design engaging activities and watch participants complete tasks for awesome rewards. The real-time analytics dashboard lets you track progress and display leaderboards, keeping the excitement alive throughout your hybrid event. Unlike other platforms, InEvent’s gamification applies to both remote and in-person attendees who can earn points with a virtual passport when visiting booths and taking action.

• Virtual Lobby ‍

This feature allows both on-site and virtual attendees to navigate multiple live sessions with a single click, effortlessly switching rooms and joining chat groups. On-site participants enjoy seamless access to breakout rooms and private 1:1 meetings, building connections with remote attendees and enhancing their networking experience.

• AI Photo Match
  

With AI Photo Match, you can capture and directly send every special moment to your in-person and virtual attendees. This feature automatically matches photos to individual participants, adding a fun twist that amps up engagement and creates memorable moments for everyone.

• Event Map Creator‍

Say goodbye to event chaos and hello to unfaltering navigation with eye-catching maps that not only look great but also help everyone—organizers and attendees alike—plan activities and find their way around the hybrid event effortlessly. With smooth integration into the mobile event app, attendees can use their phones to pinpoint their exact location and discover all the must-see spots, making it like a personal event guide right in their pocket.

Limitations:

• Ticketing Integration‍

Users have reported that integrating with external programs to create ticketing options can complicate the process. Many have found it challenging, adding extra steps and potential technical difficulties for event organizers.

• High Pricing‍

Many users have noted that the pricing structure tends to be on the higher side, which makes it less suitable for smaller events as it can be challenging to justify the large investment needed.

• Limited Customization‍

Feedback from users indicates that customization options for templates and designs are somewhat restricted. This limitation can hinder the ability to tailor events to specific branding needs.

Reviews: InEvent received a 4.5 out of 5-star rating on G2 from 141 reviews.

"Good looks and features but too many problems during live events"- Pol Vanaerde, Visiting Faculty Antwerp Management School

"Just in one place, I am able to manage in-person, hybrid and virtual events." - Mona Khalifeh, News Writer Entertainment Tonight

InEvent Pricing Plans

InEvent’s platform prices start from $6000 for a single event and $9000 for an annual subscription. However, they offer a series of tiers for different event types:

• ‍V&H Advanced: Tailored for virtual events, this plan offers a variety of useful features such as Virtual Lobby and on-demand content.
  

• ‍V&H Pro: Designed for in-person events, providing essential features such as registration, housing management, and detailed analytics. InEvent also provides options to purchase hardware solutions for onsite events at an additional cost.
  

• ‍V&H Full: For hybrid events, you’ll need to purchase this tier, as it supports both on-site and virtual experiences. It also offers a dedicated project management team and enterprise integrations.

8. Accelevents

Accelevents is an all-in-one event management platform designed to simplify the planning and execution of virtual and hybrid events. Known for its user-friendly interface, it empowers organizers to create engaging experiences without the hassle of extensive customization or technical support. The platform offers seamless tools for managing attendees, exhibitors, speakers, and event workflows, ensuring every event runs smoothly. However, bulk uploading attendee lists can be tedious, often requiring manual data entry. This is a slow process and can be irritating for organizers.

‍Key Benefits and Features of Accelevents

• Meeting Scheduler‍

Accelevents makes it super easy to schedule meaningful 1:1 meetings between attendees, sponsors, and exhibitors, perfect for a hybrid event setting. Whether you're pre-scheduling buyer-vendor meetings or setting up matchmaking sessions, you can customize date, time, and even reminders to fit your hybrid event's needs. The mobile app keeps everyone on track, sending push notifications for upcoming meetings, while exhibitors can manage their own appointments directly from virtual booths.

• Event Agenda Builder ‍

This feature puts you in full control of your event schedule, making it easy to manage everything from speakers to session tracks. You can create a polished hybrid event page in minutes, set room capacities, manage waitlists, and dynamically update sessions with just a few clicks. Attendees can curate their personalized agenda, bookmark sessions and get real-time updates.

• Speaker Management Software‍

This software simplifies the entire speaker process for hybrid events, eliminating the need for endless spreadsheets and emails. Event organizers can set up speaker registration, manage sessions, and monitor everything in real-time through the Command Center. Considering, hybrid events involve managing many moving parts, having this single dedicated system to handle all speaker-related details can be a big plus for organizers. Not to mention, it also lets speakers manage their own profiles, upload handouts, and even test their equipment.

• Event Planning App
  

Accelevents' app provides event professionals with the tools to manage hybrid events from their mobile devices. It enables organizers to sell tickets, check-in attendees, and monitor session engagement in real-time. The app also allows for on-the-go badge printing and keeps attendees informed through interactive features. It includes real-time data syncing, sponsor management, and the ability to send push notifications for top-notch event coordination.

Limitations:

• Limited Customization for Speakers
  

Users have reported that there is no option to use custom backgrounds as a speaker, which can limit personalization during presentations. This restriction makes it harder for online speakers to create as unique and engaging an environment as in-person presenters.

• Bulk Upload Challenges
  

Managing attendee lists for hybrid events is crucial, as it involves both live and in-person participants. However, on Accelevents, bulk uploading attendee/registration spreadsheets can be frustrating since users often have to input data manually, making the process time-consuming. This inefficiency can hinder event organizers, especially when they need to easily share or export data and handle large attendee lists or multiple sessions.

• Strict Error Handling
  

Users have noted that the platform tends to be unforgiving regarding minor mistakes and errors. Small oversights can lead to significant complications, which can be particularly frustrating for those less familiar with the platform's nuances.

Reviews: Accelevents received a 4.8 out of 5-star rating on G2 from 113 reviews.

"We were not able to afford an in-person conference this year, so Accelevents helped us still put on a conference virtually."- Andrea Dorn

"We found that we had to do a lot of work arounds to get the functionality that we needed for our event but good option for the price." - Verified User in Transportation/Trucking/Railroad

Accelevents Pricing Plans

Accelevents offers 4 pricing plans that scale in terms of the number of events you can host and features offered:

• ‍Professional: Starting from $5,000, this plan lets you host one event. It has unlimited admin seats and registration types, among other beneficial features. 

• ‍Business: If you’re looking to host multiple events, you’ll need the business plan which jumps significantly in price (starting from $12,000). It includes Pro features, unlimited events and admin seats.

• ‍Enterprise: This package has custom pricing and is tailored for organizations operating events across departments. It offers Business features, unlimited events, organizer profiles, and other useful features. 

• ‍White Label: This package has custom pricing and suits events that require custom branding. It offers Enterprise features, including the removal of Accelevents branding, custom URL and email domain, and much more.

9. Swoogo

Swoogo simplifies event planning for organizers while elevating experiences for attendees. With a user-friendly platform designed for virtual, hybrid, and in-person events, Swoogo makes it easy to manage registration, marketing, and logistics, all in one place. Focused on bringing people together, Swoogo empowers event professionals to create memorable moments, regardless of where participants are located. Unfortunately, the lack of live support can be a major drawback for organizers who encounter issues during the event. Without a live agent available to help resolve problems quickly, this disadvantage is a big no for many organizers.

Key Benefits and Features of Swoogo

• Data and Insights‍

With Swoogo Analytics, you can watch real-time attendee activity unfold before your eyes. From these insights, you can then create customized reports that will help showcase whether your event had a positive ROI or not. While their analytics features are comprehensive, it’s worth mentioning that, like many other platforms, they only monitor virtual attendee behaviors easily. Therefore, for hybrid events, you may need supplementary tracking or systems to achieve equivalent reporting for your in-person participants.

• Create a worldwide experience

Hybrid events in general are great ways to expand your event’s reach, but it can be hard to do so without the right marketing tools. Swoogo comes with in-built and automated tools that make marketing your hybrid event easier and faster. For example, you can auto-schedule pre- and post-event marketing emails to contain teasers or snippets from your event. Alternatively, Swoogo also lets you translate your registration pages so you can target attendees from around the world without worrying about language barriers.

• Hybrid Synergy‍

Like Remo, Swoogo offers multiple ways for virtual and in-person attendees to share similar experiences and connect with one another. For example:

- The event chat is accessible by both virtual and in-person attendees.

- You can stream presentations from Swoogo out and then project these on your physical stage, similar to Remo’s streaming out capabilities.

- Facilitates 1-1 networking opportunities between virtual and in-person attendees

• Flexible Sponsorship Options
  

With Swoogo, sponsors can choose between in-person or web-based promotion, or combine both for maximum impact. This flexibility allows sponsors to engage with a wider audience, whether they're attending live or online. By offering tailored promotional opportunities that suit their marketing goals, you can enhance their visibility and drive greater engagement and leads.

Limitations:

• Limited Flexibility‍

Some design features are hardcoded, leading to frustration when users want to make edits or customizations. This lack of adaptability may restrict creativity and personalization in event designs, potentially impacting user satisfaction.

• Limited Event Types Supported
  

Swoogo is designed primarily for hosting presentation-focused events like hybrid conferences and summits. Users planning hybrid trade shows, career fairs, or business networking events may prefer platforms like Remo, which offers better and broader support for networking formats in addition to presentations.

• Absence of Live Support
  

Users have noted that Swoogo does not provide live support during events, which can be a significant drawback, especially if issues arise during a live event. The lack of immediate assistance can hinder the event experience when timely resolutions are needed.

Reviews: Swoogo received a 5 out of 5-star rating on G2 from 144 reviews.

"Swoogo is totally customizable which solved one major issue we had this year with our hybrid event. We have limited in person seats based on the product our client is using, so we were able to set up a registration form that allowed for this."- Hope Chace, Senior Training Coordinator

"While basic features are very intuitive, some of the more advanced functionalities, including the CFP, require a bit of a learning curve." - Nicole Spinosa, Manager of Events Liaison International

Swoogo Pricing Plans

Swoogo provides a simple approach to pricing that scales as your team size grows. Similar to Remo, on all packages, you get access to unlimited events and registrations:

• Professional: Prices vary depending on the number of admin users you need, but includes 1 reporting users, custom domain, and 30+ integrations:some text
  • 1 admin user: Starts at $11,800 per year
  • 3 admin users: Starts at $16,500 per year
  • 5 admin users: Starts at $26,000 per year

• Enterprise: Custom priced based on your team size and event needs, but offers advanced personalization, API access, and enterprise-level support. 

• Premium Upgrades: In addition to the basic plan features, Swoogo offers a series of add-ons including more custom domains, SSO, Mobile app, and Premium Support

Please note, Swoogo only offers annual subscription plans, there’s no free trial or one-time event pricing available.

10. EventMobi

Customer-centricity drives EventMobi to create impeccable virtual and hybrid events. With over 15 years of experience, the platform offers intuitive tools—from registration to lead capture—designed to simplify event management and enhance attendee engagement. EventMobi allows you to craft on-brand experiences that resonate before, during, and after your events, all while enjoying seamless integration with your existing tech stack. However, the platform lacks a basic but essential auto-save feature, meaning users have to remember to save their work manually, or risk losing everything if they forget.

‍Key Benefits and Features of EventMobi

• Onsite Support‍

With EventMobi, you get hands-on support that transforms your onsite experience. Picture interactive maps guiding attendees, a dynamic social media wall buzzing with live updates, and smooth check-in and badging systems. This means you can focus on creating memorable experiences while the EventMobi team handles the logistics on-site (so you don’t have to).

• Analytics and Reporting‍

EventMobi's analytics easily track attendee interest, engagement, and actions, all from a single dashboard. This way, you can showcase your hybrid event’s ROI and plan future gatherings based on actual data. While EventMobi’s analytics suite is robust for post-event tracking, it lacks real-time tracking capabilities like Remo’s Guest Experience Survey, content popups, and lead tracking.

• Adaptable Hybrid Events ‍

EventMobi offers a versatile solution for hybrid events, enabling you to customize your event experience to cater to your attendees’ needs. For example, you can opt for a “Simultaneous Live Hybrid” experience where in-person and virtual sessions are hosted at the same time. Alternatively, you can go for “Extended Access Hybrid” which provides recordings of in-person sessions to virtual attendees on-demand. Or, you can choose their “Asynchronous Hybrid” option which lets you schedule in-person and virtual sessions independently, giving your audience the choice of how and when to attend.

• Security and Privacy‍

EventMobi is a hybrid conference platform that’s fully GDPR compliant. It allows you to restrict event access and maintain complete ownership of your event data. This means you can focus on delivering fantastic experiences without worrying about security or where your attendees’ information is going.

Limitations:

• Technical Limitations
  

Some users have encountered issues with time lags in live, embedded videos, making it challenging to use the platform for presentations. Consequently, they often had to resort to Zoom, which can interrupt the event's overall flow and experience.

• Lack of Auto-Save Feature
  

Some users have expressed the desire for automatic saving features, as the fast pace of making edits can lead to unintentional loss of changes if users forget to save their work.

• Intuitive Navigation Concerns‍

A lot of users suggested that both organizer and attendee experiences could be more intuitive, as users often face difficulties navigating the platform. Additionally, the visual appeal is seen as lacking compared to competitors.

Reviews: EventMobi received a 4.6 out of 5-star rating on G2 from 208 reviews.

"The one-stop shop for registration, execution, and post-event communications. We are able to extend the life of our session by storing resources online."- Anita Carlyle

"Some of the advanced settings that allow greater customisation are difficult to figure out, but I guess that's why they are advanced settings." - Robert Harrison, IT Manager MARQUES Ltd

EventMobi Pricing Plans

EventMobi offers 2 main pricing plans:

• Event App and Virtual & Hybrid Event Platform: Pricing begins at $3,500 for a single event package, while the unlimited events package is available for $9,000 per year, offering unlimited administrators, speakers, and exhibitors.

• Registration, Website & Ticketing Platform: Starting at $2,500 per event or $7,500 per year for unlimited access.

If you are interested, you can fill out the pricing form on the website for personalized recommendations and quotes.

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‍

After exploring these top 10 hybrid event platforms and their standout features, you might be thinking, “So, what’s the real deal? What should I really be on the lookout for?” Well, let’s break it down!

Things to Look For in the Best Hybrid Event Platforms

When choosing the best hybrid event platforms, finding features that will encourage engagement among both in-person and virtual attendees is imperative. Here are six must-have components to make your hybrid experience resonate with your attendees, leaving them with stories to share and memories to cherish long after the event wraps up.

Tech Requirements and Support

Choosing a hybrid event platform that provides unified support for venue hardware integration is crucial. You need seamless connections with cameras, microphones, and projectors to keep your live audience engaged, while ensuring virtual attendees have an incredible experience as well. Look for platforms that offer hybrid-specific tech support—this way, you can focus on the fun of the event instead of stressing over tech glitches. With the right tech in place, you can create a dynamic experience that leaves everyone feeling connected and energized.

Content Delivery and Flexibility

For hybrid events, showing live sessions for both in-person and remote attendees is crucial. This fosters a sense of community and breaks down geographical barriers, ensuring everyone can join the fun. Additionally, not all attendees can catch every session live, so on-demand content allows virtual participants to revisit sessions later, meeting diverse needs and keeping insights accessible. A strong hybrid platform that integrates live streaming with on-demand content enables organizers to create engaging experiences for all. For example, oh Remo, you can easily stream presentations to platforms like YouTube, Twitch, and LinkedIn Live, which can be projected in your physical event and stored for on-demand viewing.

Networking Features

What’s a party without a little fun? Engagement is the name of the game. Look for hybrid platforms with networking features like polls, Q&A sessions, gamification, quizzes, challenges, and tested ways to create highly engaged events. Imagine your attendees mingling, bonding over mutual interests; where everyone feels included, regardless of whether they’re attending in person or online. These engagement tools are the main ingredient for keeping the excitement alive and ensuring that all participants are involved in the action with a role to play. Remo brings a twist to engagement with its one-click shuffle feature that randomly mixes and matches attendees to facilitate unexpected and fresh interactions.

User-Friendly Interface

Stepping into a hybrid event platform should feel like wandering into a well-organized candy store—everything is accessible, inviting, and just waiting to be explored! This sets the stage for a seamless user experience. A user-friendly interface ensures attendees and organizers can easily navigate the platform without needing a map or a PhD in tech. The easier it is to use, the more likely people will engage and participate. Think of it as the difference between playing Mario Kart on an old console versus the latest gaming system—everyone wants the smoother, more enjoyable ride.

Seamless Integration

Your hybrid event platform should easily connect with the tools you already use, like CRM systems and marketing automation software. The best platforms enable you to sync data smoothly, allowing you to streamline processes and focus on crafting unforgettable experiences for your attendees rather than juggling different systems. When everything is interconnected, managing your event becomes much more efficient and less stressful, a huge win when organizing hybrid events.

Event Scalability

When it comes to hybrid events, scalability is important. Your platform should effortlessly accommodate many attendees, whether mingling on-site or joining from the comfort of their homes. It must tackle logistical challenges like smooth on-site check-ins and organized seating plans while managing streaming bandwidth for virtual participants. A platform that handles these complexities ensures a smooth experience for everyone involved, allowing you to focus on delivering a memorable event without a hitch.

Frequently Asked Questions about Best Hybrid Event Platforms

Why should I consider using a hybrid event platform?

Using a hybrid event platform expands your reach by allowing participants from anywhere in the world to join your event. It also caters to varying audience preferences, ensuring that both in-person and virtual attendees have a meaningful experience.

Can I track engagement metrics for both in-person and virtual attendees?

Yes! Most hybrid event platforms offer analytics tools that allow you to track engagement metrics for both in-person and virtual attendees. This includes data on session attendance, interaction levels, and feedback, enabling you to assess the overall success of your event and make improvements for future ones.

How to host a hybrid event?‍

To host a successful hybrid event, you have to choose a platform that accommodates both in-person and virtual attendees, plan engaging content with interactive elements like live Q&As and polls, and promote the event effectively. For more details, check out what to keep in mind when planning hybrid event and conferences.