Best Virtual Meeting Platforms of 2025: Which One’s Worth Your Time?

We live in a digital-first world where everything happens with just a click. Long gone are the days of being tied to physical locations—today, accessibility and convenience are king, and that’s exactly why virtual meeting platforms have taken center stage.

But if you’re picturing basic, one-dimensional video calls, think again. The best virtual meeting platforms in 2025 are more than just screens and speakers. They’re interactive, immersive, and packed with features that make meetings feel less like a chore and more like an experience.

In this guide, we’ll dive into the top 10 virtual meeting platforms of 2025, breaking down their key features, pricing, and what to look out for. Let’s get started!

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What Are Virtual Meeting Platforms?

Before we dive into the top platforms, let’s take a moment to define what virtual meeting platforms are. Simply put, virtual meeting platforms are tools designed to facilitate remote communication and collaboration through video conferencing, screen sharing, and other interactive features. While they are most often used for internal team meetings or virtual training sessions, online meeting platforms can also be used for sales calls, client onboarding, and even webinars.

Most meeting platforms come packed with essential features like:

• Video and Audio Conferencing: Connect with teams, clients, or audiences in real time.
• Screen Sharing: Present ideas, documents, or demos effortlessly.
• Collaboration Tools: Chat, whiteboards, polls, and breakout rooms to keep engagement high.
• Recording and Transcription: Never miss a detail with automatic meeting recordings and AI-powered notes.

We’ll break these down in more detail in the next sections, so stay tuned!

10 Best Virtual Meeting Platforms and Softwares of 2025

Now that we've covered what online meeting platforms are, let's dive into our top picks!

1. Remo

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Want to take your virtual meetings beyond basic video calls? Remo is an immersive virtual meeting platform packed with interactive features to make online collaboration more dynamic. Whether you need a virtual office space for daily interactions or a stage for town halls, Remo’s flexible event modes—Conversational and Presentation—let you seamlessly switch between small-group discussions and large-scale meetings, all in one powerful platform.

Things We Love:

1. Immersive Floor Plans

Customizable floor plans are one of Remo’s standout features. Companies can design their virtual space to match their brand and needs or choose from a variety of 3D office layouts. Set up dedicated areas like an HR desk, CEO office, or department-specific sections—plus, you can even add multiple floors for a more versatile experience.

2. Multiple Screen Sharing Options

During meetings, you often need to share your screen—whether it’s a report, a design, or key data. And we’ve all heard the dreaded, “Can you stop sharing, so I can share?” It’s disruptive and unnecessary, especially in meetings where multiple people have important updates. With Remo, you can share more than one screen simultaneously, choosing a specific window or tab for a smoother, more efficient experience.

3. Free Guest Movement

Virtual meetings can sometimes feel restrictive, with limited interaction options. On most platforms, if you need to meet with someone, you have to set up a time, send a link, and wait for them to go through the whole joining process. It’s a hassle.

Remo changes that by creating a more natural, office-like experience. Guests can move freely between virtual tables, just like walking over to a colleague’s desk. Need a quick check-in? Just pop into their virtual space. Want a team huddle? Grab a table and chat instantly. Of course, you can still use Remo like a traditional virtual meeting platform, but with the added flexibility of an immersive online office space, making collaboration feel more seamless and spontaneous.

4. Simulive Content

Not every presentation needs to be live. Sometimes, you need to share pre-recorded content or stream a video from another platform. With Remo’s simulive feature, you can mix live, pre-recorded, and external video content in a single session. This flexibility ensures smooth delivery, whether you’re running a training, product demo, or company-wide update.

5. Polls

Need a quick decision? Running out of time but need everyone’s input? Remo’s built-in poll feature lets you conduct instant surveys, helping teams gather feedback and make decisions efficiently. Whether it’s a vote on next steps or a quick pulse check, polls keep engagement high.

6. Seamless Link Sharing

Inviting participants to a virtual meeting has never been easier. With Remo, everything is accessible via a single web-based link, no downloads or installations required. Just open it in a browser, and you're in.

Not to mention, whether you're inviting your internal team through email domain access or sharing the link with external guests, getting everyone in the right place takes just one click. Plus, with table links, you can invite people directly to the specific conversation they need to join, making it easier to navigate multiple discussions within the same virtual space.

Things to Look Out For

1. May Require a Demo for First-Time Users

Remo is designed to be intuitive, but first-time users might face a short learning curve to explore its full potential. That being said, users have reported Remo’s help center is a great place to understand features like virtual tables, floor plans, and event modes. A quick demo or onboarding session is also available to help teams get comfortable and make the most of the platform from day one.

2. Best Suited for Small to Medium-Sized Meetings

Remo excels at creating engaging, interactive experiences for small to medium-sized events, making it perfect for team meetings, workshops, and networking sessions. However, for massive conferences with 10,000+ attendees, it may not be the best fit. While Remo supports scalability, larger events might require additional planning to manage attendee flow and interactions effectively.

Remo Pricing

Remo offers flexible pricing plans to suit different event sizes and budgets.

Starter Plan – $299/month (billed quarterly or annually)

• Up to 200 attendees
• Unlimited events or spaces
• Ideal for virtual offices, team collaboration, and recurring sales meetings

One-Time Event Pricing – Starting at $699 per event

• Customizable based on event size and features
• Perfect for single events like workshops, training sessions, and virtual job fairs

Enterprise Plan – Custom Pricing

• Tailored for large-scale events and organizations with specific needs

Why Remo? Unlike other platforms that charge per feature, Remo’s pricing is simple—based on event size, duration, and subscription length.

Free Trial: 14-day free trial available

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

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2. Google Meet

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Google Meet is Google’s answer to simple, no-fuss video meetings. As the successor to Google Hangouts, it offers high-quality video, screen sharing, real-time captions, and seamless integration with Google Calendar. It’s easy to use and works across devices, making it a go-to for businesses and personal use alike. However, compared to platforms like Remo, it’s pretty one-dimensional, focused mainly on video calls without immersive, interactive features.

Things We Love

1. Accessible from Any Desktop Web Browser

Like Remo, Google Meet runs entirely in a web browser, eliminating the need for desktop software downloads. This makes it convenient for users to join meetings with just a link, whether they're on a laptop or desktop. However, mobile users will need to download the Google Meet app to access all features, including background effects and noise cancellation.

2. Gemini-Powered Meeting Insights

Google Meet's Gemini enhancements deliver intelligent assistance to boost meeting productivity. With the “Take notes for me” feature, follow-up action items are captured automatically and linked directly to the transcript for quick reference. Plus, live scrolling captions let you catch every important detail in real time.

3. Annotation Tools

Google Meet provides basic annotation tools during screen sharing, allowing users to highlight key points, draw attention to specific areas, or add visual cues to their presentation. While it’s not as advanced as dedicated whiteboarding tools, it’s a helpful feature for making explanations clearer, especially in training sessions or collaborative discussions.

Things to Look Out For

1. Suboptimal Screen Sharing Performance

While Google Meet is known for its user-friendly interface, its web-based screen sharing can occasionally lag, especially when multiple windows are open. This delay not only disrupts the visual flow but also hampers meeting effectiveness. When screen sharing isn't seamless, participants may not be fully "on the same page," leading to misunderstandings, missed key points, and reduced engagement.

2. Limited Customization Options

Unlike some other virtual meeting platforms, Google Meet offers no customization. There are no options to brand meeting rooms, customize layouts, or create interactive environments, making it less flexible for events or workshops that require a personalized touch or have specific branding requirements.

Google Meet Pricing

Google Meet offers a free plan with basic features, but for extended meeting durations and additional tools, you have to upgrade to a paid Google Workspace plan.

Free Plan 

• Host meetings with up to 100 participants
• 60-minute time limit

Business Starter – $6.30/month per user

• 100 participant video meetings

Business Standard – $12.60/month per user

• Up to 150 participants per meeting
• Meeting recording and noise cancellation

Business Plus – $22/month per user

• Up to 500 participants per meeting
• Includes recording, attendance tracking, and noise cancellation

Enterprise Plan – Custom Pricing

• Supports up to 1,000 participants
• Includes recording, attendance tracking, noise cancellation, and in-domain live streaming

Free Trial: Google Meet includes a free plan

3. Zoom

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Zoom became the video conferencing standard during the pandemic, prized for one-click meeting access and HD quality that adapts to low bandwidth. While it saw widespread adoption during the pandemic, it’s since been used mostly for meetings and webinars, hence claiming its spot in our top 10 virtual meeting platforms list. Zoom comes packed with a plethora of advanced features aimed at making meetings and events more efficient and controlled. However, this comes at the cost of more complex event management. With all the features it offers (waiting rooms, encryption controls, Zoom apps e.t.c.), it can be easy to feel overwhelmed at first and take time to properly grasp all the features available.

Things We Love

1. AI-Powered Meeting Assistant

Zoom’s built-in AI companion helps streamline meetings by providing transcriptions, summaries, and action items. This feature ensures key points are captured, making follow-ups easier and helping teams stay on track without manually taking notes.

2. Seamless Integrations

With support for tools like ClickUp, Salesforce, Slack, and Google Drive, Zoom connects effortlessly with other productivity apps. This allows users to schedule meetings, share documents, and track progress all within their preferred workflow, minimizing disruptions.

3. Familiar and User-Friendly Interface

Zoom’s interface became deeply familiar to millions during the pandemic, when it emerged as the go-to platform for remote work, education, and social connection. While its layout is inherently intuitive, this familiarity was amplified by necessity, users worldwide had to adapt quickly, turning Zoom into a cultural reference point for video conferencing. Today, even non-tech-savvy audiences find its controls second nature, partly due to this sustained global exposure. 

Things to Look Out For

1. Complex Settings

While Zoom is user-friendly for basic functions, its advanced settings can be frustratingly difficult to manage. Users often have to search FAQs or seek external help for simple changes. For instance, updating a profile name redirects to a separate webpage, and even after saving, the change might not immediately reflect in the desktop app. Sometimes, relaunching Zoom works; other times, a full reinstall is needed, making even minor adjustments feel unnecessarily complicated.

2. Security Concerns

While Zoom offers a range of features, its security has faced significant criticism, especially during the early days of widespread adoption. Zoom bombing became a major issue, where uninvited guests could disrupt meetings by sharing inappropriate content or causing disruptions. Although Zoom has since introduced security updates like waiting rooms and passcodes, concerns about privacy and encryption have made some businesses and organizations hesitant to rely on the platform for sensitive meetings.

Zoom Pricing

Similar to Google Meet, Zoom offers a free plan with essential features, but for longer meetings and advanced tools, you can upgrade to a paid plan.

Basic - Free

• Host meetings up to 40 minutes
• Includes Team Chat, Whiteboard, Mail & Calendar with limited abilities

Pro – $15.99/user/month ($159.96/user/year if billed annually) 

• Meetings up to 30 hours per session
• 100 participants per meeting 
• AI Companion for automated assistance
• Unlimited Docs, Clips 

Business – $21.99/user/month ($219.84/user/year if billed annually) 

• 300 participants per meeting (Large Meeting add-on can give you more)
• Unlimited whiteboards
• Scheduler for easy meeting management

Add-Ons Available

• You can purchase additional features like higher participant limits, cloud storage, and webinar capabilities.

Free Trial: Zoom has a free plan.

4. Microsoft Teams

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Microsoft Teams has grown into a dedicated virtual meeting platform built specifically for remote teams. It's now become one of the top choices for businesses, schools, and teams—especially as Microsoft replaces Skype with Teams. It offers robust video conferencing, real-time chat, and interactive collaboration features that keep team members connected regardless of where they are. However, some users note that its interface can feel clunky, which may slow things down during fast-paced meetings.

Things We Love

1. Immersive "Together Mode" for Virtual Meetings

Microsoft Teams’ Together Mode disrupts the grid-based norms of platforms like Zoom, using AI to place participants in shared virtual spaces (e.g., auditoriums, coffee shops). This immersive approach simulates in-person dynamics, reducing fatigue and fostering connection through non-verbal cues. While the shift from familiar grid layouts may challenge users initially, it represents a bold leap toward redefining virtual collaboration. 

2. Enhanced Real-Time Collaboration

In Microsoft Teams video calls, participants can engage through live chat and threaded discussions, enabling immediate text-based feedback and questions during meetings. These threads and messages persist even after the live meeting ends, allowing team members to revisit and continue the conversation, fostering dynamic and ongoing collaboration.

Similarly, Remo enhances video call interactions by allowing hosts to invite attendees on stage during presentations, facilitating focused discussions that emulate spontaneous, in-person interactions.

3. Intelligent Recap with AI

Teams’ AI-powered recap feature, available exclusively on paid plans, automatically generates concise summaries and actionable insights after each meeting. This ensures that key points are captured, follow-ups are streamlined, and teams stay aligned, all without the hassle of manual note-taking.

Things to Look Out For

1. Compact Interface

While Teams offers a powerful suite of features, its interface can sometimes feel a bit cramped and clunky. New users might find it challenging to navigate the compact layout, which can slow down the process of locating certain tools or settings.

2. Occasional Glitches

Users have reported sporadic issues such as delayed or missing notifications and occasional hiccups with the Android app. ​During online meetings, issues like delayed or missing notifications in Microsoft Teams can disrupt communication, leading to missed messages or overlooked agenda items. These glitches can hinder collaboration and cause frustration among participants.

Microsoft Teams Pricing

Microsoft Teams offers a free plan with essential features, but for enhanced capabilities and advanced tools, you can upgrade to a Microsoft 365 subscription.

Microsoft Teams Essentials - $4.00/user/month, paid yearly

• 10 GB of cloud storage per user
• File sharing, tasks and polling
• Meeting recordings with transcripts

Microsoft 365 Business Basic – $6.00/user/month, paid yearly

• User management for up to 300 employees
• Custom business email
• 1 TB of cloud storage (per employee)
  

Microsoft 365 Business Standard – $12.50/user/month, paid yearly

• Webinars featuring attendee registration and detailed reporting.
• Collaborative workspaces
• Clipchamp (video editing tool)

Add-Ons Available

You can explore additional add-ons like more cloud storage or enhanced support options.

Free Trial: Microsoft Teams has a free plan.

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

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5. Zoho Meeting

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Zoho Meeting cuts through the noise of flashy video platforms by focusing on what remote teams actually need: no-frills video calls, crisp screen sharing, and a collaborative whiteboard that feels like working side-by-side. Real-time transcripts and auto-saved recordings keep everyone accountable, while subtle perks like virtual backgrounds add polish, without the gimmicks.

But here’s the catch: Zoho’s tight ecosystem is both a strength and a speed bump. Syncing with Zoho Bookings for scheduling demands patience, requiring users to jump through a few extra setup hoops. 

Things We Love

1. AI-Powered Transcriptions/Insights

Zoho Meeting uses Zia AI and OpenAI to deliver more than real-time speech-to-text: it identifies speakers, extracts action items (“Update CRM by Friday”), and auto-generates keynote summaries. Unlike Teams’ basic transcripts, Zoho’s tool integrates with apps like Zoho CRM to auto-tag tasks and sync workflows. Multilingual support and post-meeting insights ensure global teams skip manual note-taking.

2. Supports Virtual Backgrounds

Similar to Remo’s virtual background, users can select from a range of pre-set images or upload their own custom backgrounds to maintain privacy and ensure a polished, consistent look during meetings. This feature minimizes distractions by masking cluttered or informal environments, helping to project a professional image regardless of location.

3. Reactions

Zoho Meetings offers a variety of reaction icons that allow participants to quickly share non-verbal feedback, such as thumbs up, clapping, or smiley faces. This functionality keeps interactions lively and helps speakers or presenters gauge participant sentiment in real time without interrupting the flow of conversation.

Things to Look Out For

1. AI Setup Can Be Complicated

​While the AI features in virtual meeting platforms offer significant benefits, their setup can be intricate, often requiring integration with external services or obtaining API keys. This complexity can be time-consuming and may necessitate technical expertise to ensure optimal performance. However, once configured, these AI capabilities can greatly enhance the user experience, automating routine tasks and improving overall efficiency.

2. Additional Downloads Needed for Certain Features

While many functionalities work directly through your browser, some advanced features, like enhanced screen sharing tools or extra moderator controls, require separate downloads. This extra step can interrupt the seamless, integrated experience participants are looking for in a solid virtual meeting platform.

Zoho Meeting Pricing

Zoho Meeting uses per-participant pricing, much like other platforms on this list. They offer two major pricing plans, each with multiple tiers that scale based on the number of participants and subscription length needed. However, on both plans, the maximum number of participants in one meeting is 250 attendees. 

Standard  

Pricing (per participant, per month with annual billing):

• Up to 10 participants: US$2
  
• Up to 25 participants: US$4
  
• Up to 50 participants: US$5

Features:

• 24-hour meetings
  
• Up to 2 co-hosts
  
• 5GB recording storage per host
  
• Screen share annotation

Professional

Pricing (per participant,per month with annual billing):

• Up to 10 participants: US$3
  
• Up to 25 participants: US$5
  
• Up to 50 participants: US$8

Features:

• Custom domain support and departments
  
• Meeting rooms and breakout rooms
  
• Advanced analytics and API access
  
• File management, recording transcripts, and meeting keynotes

Free Trial: 14-day free trial available.

6. Webex Meeting

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Webex Meetings earns its spot on the list of top 10 virtual online meeting platforms thanks to its powerful AI-powered features like real-time transcription, noise removal, and gesture recognition. Designed for businesses, educators, and teams, it streamlines collaboration and keeps meetings interactive and efficient. On the flip side, its pricing model—especially when add-ons come into play—might not be the best fit for smaller budgets though.

Things We Love

1. Hand Gestures for Emoji Reactions

Webex Meetings includes AI-powered gesture recognition, allowing users to give a thumbs-up or clap their hands, which the platform automatically translates into emoji reactions. This feature enhances engagement and non-verbal communication, making virtual meetings feel more interactive without requiring participants to unmute or disrupt the conversation.

2. Native Vidcast Tool 

Webex's Vidcast tool allows users to record and share video messages for asynchronous communication. This is particularly useful for remote teams, training sessions, or project updates that don’t require real-time meetings. By eliminating the need for so many live calls, it helps teams collaborate efficiently across different time zones or busy schedules.

3. Powerful AI Assistant 

The Webex AI Assistant helps users stay organized with real-time transcriptions, automatic meeting summaries, and action item tracking. If someone joins late or needs to review key discussion points, they can quickly catch up without replaying the entire meeting. This AI-powered tool is especially useful for teams managing multiple projects and fast-paced discussions.

Things to Look Out For

1. Plans and Add-ons Can Be Pricey

​While Webex offers robust features, accessing advanced tools like AI-powered transcription and enterprise-grade security often requires higher-tier plans or costly add-ons. Businesses should carefully evaluate their budget to ensure these essential features align with their requirements before investing. ​

2. Non-Enterprise Tiers Are Limited to 10GB of Cloud Storage

For users on lower-tier plans, Webex limits cloud storage to 10GB, which may not be enough for companies that frequently record meetings or share large files. Teams relying on cloud storage for long-term access to past meetings may need to manage their storage carefully or consider an upgrade.

Webex Meeting Pricing

Webex offers a range of plans to accommodate different meeting needs, from a free tier to enterprise-level solutions.

Webex Free – $0/user/year

• Unlimited meetings (up to 40 minutes per meeting)
• Up to 100 attendees per meeting
• Screen sharing with annotation
• Unlimited whiteboards

Webex Meet – $144/user/year

• AI Assistant
• Unlimited meetings (up to 24 hours per meeting)
• Up to 200 attendees per meeting
• Live polling and Q&A via Slido

Webex Suite (Meet + Call) – $270/user/year 

• Seamless call transfer between devices
• 6-way conference calling
• Unlimited local and domestic long-distance calling
• International long-distance billed per minute

Webex Enterprise – Custom pricing

• Up to 1,000 attendees per meeting
• Local & unlimited cloud meeting recording
• FedRAMP-authorized security (for government and high-security environments)
• Additional enterprise-level features (available on select plans)

Free Trial: Webex Meeting offers a free plan.

7. Slack

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Slack redefined virtual meetings for remote and hybrid teams when it introduced “Huddles”. This feature enables spontaneous or scheduled audio and video calls directly within channels or direct messages between team members. With a suite of intuitive tools—screen sharing, real-time annotations, and even emoji reactions—Slack has become a favorite for internal collaborations. However, the same cannot be said for external collaborations on Slack with a complex and costly process for external participants. Built for internal communication, Slack may not be your best option if you frequently host both internal and external meetings. 

Things We Love

1. Effortless Meeting Access

Slack Huddles are designed to simplify internal meetings. With just one click, team members can start an audio or video meeting without any formal scheduling (of course, it still can be used for scheduled calls too!). Whether it’s for quick updates, brainstorming sessions, or spontaneous check-ins, internal team members can jump in directly from a channel or direct message.

2. Interactive Engagement Features

Slack Huddles bring a unique twist to online meetings with built-in tools like real-time emoji reactions and on-the-go annotations. These features empower internal team members to share feedback instantly and visually express their thoughts, creating a more dynamic and engaging meeting experience. Whether you're brainstorming or simply checking in, these interactive elements help keep everyone in sync and make discussions more lively and collaborative.

3. Context-Rich Virtual Meetings

Since Slack is already a core communication tool for many companies, hosting meetings within its structured, channel-based system is incredibly convenient. Teams can initiate Huddles within project-specific channels, ensuring discussions stay on topic and relevant documents, messages, and past conversations remain easily accessible during meetings.

Things to Look Out For

1. External Meeting Limitations

While Slack excels in streamlining internal collaborations with its Huddles feature and intuitive chat interface, it is not built for external meetings. If you need to speak with an external client, vendor, or partner, you would need to first invite them into your Slack workspace as an external connection. Not only is this a time consuming process, it also requires you to be on a paid plan. Although Slack remains a top choice for internal teamwork, its external meeting capabilities might leave you wanting more.

2. No Built-In Recording for Huddles or Calls

Unlike traditional video conferencing tools, Slack does not offer native recording capabilities for Huddles or calls. If teams need to revisit discussions or reference past meetings, they must rely on third-party integrations, manual note-taking, or external recording solutions. This limitation can be a drawback for teams that need to maintain records of important conversations.

Slack Pricing

Slack offers tiered pricing plans designed for teams of all sizes, with costs scaling based on collaboration needs, user limits, and advanced features.

Free

• Supports up to 10 integrations and 10k searchable messages
• 1:1 video/voice calls
• Limited file storage (5 GB total)

Pro – $7.25 USD per person/month, billed yearly

• Unlimited message history
• Unlimited apps and integrations
• Unlimited canvases (30-day version history)
• Voice-first Huddles with up to 50 participants

Business+ – $12.50 USD per person/month, billed yearly

• Unlimited number of channels
• SAML-based single sign-on (SSO)
• Unlimited canvases (90-day version history)
• Data exports for all messages

Enterprise Grid – Custom pricing

• Enterprise-grade security, including HIPAA support and Enterprise Key Management
• Built-in employee directory
• Support for up to 500,000 users
• Centralized administration with customizable policies

Free Trial: Slack offers a 90-day trial of the Pro Plan.

Maximize Event Impact

Double registration & attendance

Boost engagement by 3.2x

Attendee data and analysis at your fingertips

Book Demo

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8. RingCentral

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Ringcentral is carving out its niche in the virtual meeting landscape. Celebrated for its cloud-based simplicity, it delivers HD video, seamless screen sharing, and smart AI features like live transcriptions and noise reduction. With support for up to 500 participants and extras such as breakout rooms and a collaborative whiteboard, Ringcentral enhances meeting efficiency and interactivity. However, its one-screen share limit may prove challenging for more complex presentations and meetings.

Things We Love

1. No Sign-Up Required

With a simple click on a shared link, users can join calls instantly—no account creation or sign-in required. This ease of access is perfect for inviting external partners or guests and helps keep spontaneous conversations flowing without any setup delays. Similarly, Remo's "Guest Login" feature allows participants to enter public events by simply providing a name, eliminating the need for email registration or passwords.

2. Multiple Platforms Supported

Designed for flexibility, this platform lets you move seamlessly between your desktop, tablet, and mobile during a call. Whether you're stepping out of the office or switching devices mid-meeting, you can maintain a continuous connection without missing a beat.

3. Third-Party Calendar Integrations

​Robust integrations with major calendar services like Google Calendar and Outlook simplify meeting scheduling. Meetings are automatically synced, and you can join calls directly from your calendar, keeping your schedule organized and reducing conflicts.​

Things to Look Out For

1. Video Disconnections 

While performance is generally smooth, some G2 users report brief video lag during high-traffic periods or on busy networks, momentarily disrupting meeting flow.

2. High-Performing Internet Needed

For optimal performance, a stable, high-speed internet connection is essential. Users on slower or unstable networks might encounter issues with call quality, including audio dropouts and video freezes, that could impede effective communication.

RingCentral Pricing

RingCentral offers tiered pricing plans designed to meet diverse communication and collaboration needs for businesses.

Video Pro – Free

• Unlimited 50-minute video meetings for up to 100 participants
• Whiteboard, content sharing, and annotations
• AI-powered meeting insights and transcriptions
• Full-featured mobile and browser experience

Video Pro+ – $10 per user/month (billed annually) 

• Unlimited 24-hour video meetings for up to 200 participants
• Single sign-on
• CRM and business app integrations
• Developer APIs for custom integrations

Webinar – $30 per organizer/month (billed annually)

• Streamlined webinar platform with a meetings-style interface.
• AI-driven tools for automated setup and real-time adjustments.
• Dedicated "backstage" area for host/co-organizer preparation and post-event review.
• Customizable registration pages with basic branding options.

Rooms – $39 per room/month (billed annually)

• One-click and touchless meeting join options
• Ability to use rooms as a phone system
• Join third-party meetings seamlessly
• Smooth switching from mobile to room

Free Trial: RingCentral offers a free plan.

9. Kumospace

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Kumospace redefines virtual meetings and remote office environments by creating immersive, interactive spaces. Users can move freely in customizable virtual rooms that encourage spontaneous conversations and collaboration, similar to Remo’s networking mode. With spatial audio, screen sharing, virtual whiteboards, and real-time transcription, Kumospace boosts productivity and engagement. However, some users report glitches with screen sharing and difficulty rejoining meetings after connectivity losses, sometimes requiring a restart.

If you want to know more about Kumospace, check out our Kumospace review.

Things We Love

1. Immersive and Customizable Spaces

Like Remo, ​Kumospace offers fully customizable virtual environments, allowing you to design spaces that reflect real-world settings like offices or cafés. All floor templates are editable, enabling personalization to suit your team's preferences. This customization enhances virtual meetings by creating engaging, tailored environments that break the monotony of traditional video calls.

2. Spatial Audio

By replicating how sound behaves in physical spaces with spatial audio, Kumospace allows participants to have multiple conversations simultaneously. Spatial audio works by dynamically adjusting volume, direction, and other acoustic cues based on each user's position in the virtual environment. As you move closer to another person in the virtual room, their voice becomes louder—just as it would in a real-world setting. While this offers an authentic experience, it can also lead to more interference as there aren’t defined visual boundaries to mark groups of conversations. In contrast, platforms like Remo replicate real-world dynamics through its use of a structured virtual table layout. This still lets participants move freely between discussions and start spontaneous conversations but also clearly outlines groups to avoid interruptions.

3. Interactive Tools

The platform comes equipped with a robust set of interactive tools—like screen sharing, virtual whiteboards, and hand-raising features—that make collaboration truly dynamic. These features transform meetings into engaging, real-time discussions where every participant has an equal opportunity to contribute ideas, sparking creativity and ensuring no voice goes unheard.

Things to Look Out For

1. Pricing Model

Kumospace charges on a per-attendee basis, which works well for smaller or fixed-size meetings. However, for large events or meetings with an unpredictable number of participants, costs can quickly add up, potentially impacting your budget.

2. Steep Learning Curve

According to G2 reviews, Kumospace presents a steep learning curve. Some users have mentioned that navigating the virtual office and locating features can be challenging at first, potentially slowing down the initial experience.

Kumospace Pricing

Kumospace offers tiered pricing plans to accommodate various team sizes and requirements. All paid plans adjust according to the number of members assigned to your space.

Free 

• Up to 5 registered members
• Desktop & mobile apps
• Fully customizable spaces
• Public space access

Business – $16 USD per user/month

• Chat channels & group direct messages
• Unlimited chat history
• Meeting recording capabilities
• Multiple floors for expanded virtual spaces

Enterprise – Custom Pricing

• Single sign-on (SSO) integration
• Custom domain setup
• Uptime Service Level Agreement (SLA)
• Dedicated customer success and support

Free Trial: Kumospace offers a 14-day free trial.

10. GoToMeeting

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GoToMeeting is a reliable web conferencing tool that simplifies virtual meetings. It offers HD video, screen sharing, meeting recordings, and real-time transcription for up to 250 participants. With integrations to Google Calendar and Microsoft 365, scheduling is straightforward. Additional features include robust security, a mobile-friendly design, breakout rooms, and drawing tools. It is worth noting, its interface, while functional, feels dated compared to sleeker platforms, requiring a steeper learning curve for new users.

Things We Love

1. Unlimited Cloud Recording‍

Every meeting can be recorded without storage limits, making it easy to revisit discussions, share key moments with teammates, or ensure accurate meeting minutes. With unlimited storage, this feature is especially advantageous for teams that hold a large number of meetings—be it for project updates, training sessions, or strategy discussions—providing a comprehensive archive that grows alongside your team's needs.

2. Robust Screen Sharing Annotations

Presenters can draw, highlight, and annotate directly on shared screens, making it easier to emphasize key points, guide discussions, or clarify complex topics. This feature is particularly helpful for training sessions, brainstorming meetings, and collaborative planning.

3. Smart Assistant Features‍

GoToMeeting’s built-in smart assistant offers live transcriptions, automatic summaries, and action item tracking, ensuring teams stay organized without the hassle of manual note-taking. This proves to be a real time-saver for busy professionals. In comparison, platforms like Zoom also provide live transcriptions and recordings, but may not integrate action item tracking as seamlessly. This added layer in GoToMeeting can be especially beneficial for teams looking for comprehensive follow-up support after meetings.

Things to Look Out For

1. Separate Tool for Virtual Backgrounds

Unlike Remo's built-in virtual backgrounds, GoToMeeting requires users to install a separate free tool. This adds an extra step if you want to blur your background or maintain a professional setting during calls.

2. Outdated User Interface

GoToMeeting's interface can feel a bit dated compared to today's modern platforms. It lacks the sleek, intuitive design that many newer tools offer, which can sometimes make it seem like you're working with technology from a different era.

GoToMeeting Pricing

GoToMeeting offers tiered pricing based on the number of participants and features included.

Professional – $12/month per organizer (billed annually)

• Supports up to 150 participants
• Basic meeting and collaboration tools
  

Business – $16/month per organizer (billed annually)

• Supports up to 250 participants
• Includes, AI Meeting summary, smart assistant and note taking 

Enterprise – Custom Pricing

• Supports up to 250 participants (with options for bundled solutions)
• Includes webinars, room solutions, and phone system add-ons

Free Trial:  GoToMeeting offers a 14-day free trial.

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Now that we've taken a look at the top 10 meeting platforms, let's take a look at the necessary features that turn basic calls into truly interactive, collaborative experiences.

Key Features of Virtual Meeting Platforms

With our top 10 virtual meeting platforms shared, let’s take a closer look at the key components you should consider when choosing the right online meeting platform for you.

1. Crystal-Clear Audio & Video

High-quality audio and video are the lifeblood of any virtual meeting. When everyone can see and hear each other without interruption, it’s much easier to share ideas and keep the conversation flowing naturally. At the end of the day, virtual meetings are all about effective communication. Clear sound and visuals help cut down on misunderstandings, making it feel like you're all in the same room, even if you're miles apart.

2. Effortless Screen Sharing & Real-Time Collaboration

Think about an in-person meeting, sometimes you lean over to glance at a colleague’s screen or scribble on a whiteboard to clarify a tricky concept. In the digital world, you don’t have that luxury. That's where screen sharing comes in; it's the virtual equivalent of peering over a coworker’s shoulder. It lets you share your screen, documents, or work in real time, which is crucial for explaining ideas that are too complex for words alone. This feature not only ensures that every participant stays aligned but also turns abstract concepts into something concrete and visual. Bonus points if the platform allows for audio sharing or multiple screens simultaneously, further enhancing collaborative efforts.

3. Interactive Engagement Tools

During regular meetings, features like breakout rooms, live chat, polls, and hand-raising transform the virtual experience. They encourage active participation by mimicking the natural back-and-forth of in-person discussions, making it easier for everyone to share ideas and contribute effectively.

4. Networking & Engagement in Adjacent Events

For events like team-building activities, townhalls, or other networking-focused sessions, these interactive tools really shine. They create opportunities for participants to connect on a more personal level, share insights, and build relationships, fostering a collaborative environment even when you're not sitting face-to-face.

5. Customizable Meeting Environment

Customizing your virtual meeting space boosts professionalism and engagement—especially for meetings with external clients, vendors, or partners. Platforms like Remo let you incorporate branding elements like logos, custom images, and brand colors, ensuring a consistent visual identity. Additionally, features like custom meeting backgrounds enable users to personalize their video feed, maintaining privacy and reducing distractions. Another popular customization feature is custom domains for browser-based online meeting softwares. A custom domain lets you replace the generic URL with your own branded domain. All in all, these customization options help create a cohesive and professional atmosphere during virtual meetings.

6. On-the-Go Access & Cross-Platform Support

A top-notch virtual meeting platform should work seamlessly across desktops, tablets, and smartphones, letting you join meetings from anywhere. For example, RingCentral features a one-tap join for effortless access, while Remo offers easily shareable links that simplify inviting both colleagues and external guests. This kind of flexibility is a major asset for busy professionals and remote teams striving to stay connected without any hassle.

7. Seamless Integrations & App Connectivity

Integrating with popular tools like Google Calendar, project management apps, and cloud storage services can really streamline your workflow. For example, when your meeting platform syncs with Google Calendar, it can automatically pull in scheduled meetings along with meeting links and reminders. This means you won't have to manually enter details or worry about missing a meeting, and you can even attach relevant documents from your cloud storage directly to your event. Such connectivity makes scheduling and collaboration a breeze, keeping everyone in the loop effortlessly.

That's a Wrap: Transform Your Virtual Meetings

We've explored the top 10 virtual meeting platforms and the key features that make them stand out, from crystal-clear audio and video to interactive engagement tools and seamless integrations. Choosing the right platform can truly transform your team's collaboration experience.

If you're curious about experiencing an immersive, interactive virtual meeting environment, consider exploring options like Remo. Remo offers unique features designed to enhance virtual collaboration, such as customizable virtual spaces, interactive whiteboards, and real-time networking capabilities. Want to know more? Book a demo today to see how Remo can elevate your virtual meetings.

Frequently Asked Questions about Virtual Meeting Platforms

1. What are virtual meeting platforms?

Virtual meeting platforms are software applications that enable real-time communication and collaboration over the internet, typically through video conferencing, audio calls, chat, and screen sharing.

2. What are the best virtual meeting platforms?

Some of the top virtual meeting platforms include Remo, Zoom, and Google Meet. Each offers unique features to facilitate online collaboration.

3. Which platform is best for meetings?

The ideal meeting platform depends on your specific needs, such as participant capacity, integration capabilities, and security requirements. For instance, if you need a simple and cheap interface, you may consider Zoom. Whereas, if you’re looking for a more brandable, unique meeting experience, Remo stands out with its customizable floor plans and innovative conversation features.