From Start to Finish: The Ultimate Guide to Hosting Impactful Virtual Conferences in 2024

You’ve just logged into a virtual conference, and your screen lights up with dozens of faces attending from different corners of the world. But—something’s off. The usual awkward silences? Check. The generic presentations that make you want to hit "mute"? Double check. And yet, the promise of innovation, connection, and inspiration hangs in the air like a fog, just waiting for someone to break through it. Sound familiar? If you've been there, you're not alone. But what if virtual conferences could be more than just another Zoom call with PowerPoint slides? What if they could be fun, engaging, and, dare we say it, memorable?

In this article, we’re about to shatter the tired old norms and explore how to turn your next virtual conference from a snooze fest into an event that has people talking, connecting, and coming back for more. So grab your notepad as we take a closer look into the exciting world of innovative online conferences.

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What is a Virtual Conference?

A virtual conference is a digitally hosted event that allows individuals or organizations to connect, exchange ideas, and collaborate without being physically present. Unlike a hybrid conference, all individuals, from organizers and participants to sponsors and volunteers, join the event remotely. It typically involves a series of live or pre-recorded sessions, keynote speeches, panel discussions, and networking opportunities—all accessible online. These events leverage technology to provide an immersive experience, offering a flexible, cost-effective, and scalable professional development and knowledge-sharing solution.

Virtual conferences can vary widely in format and scope. Some are focused on specific industries, like tech (e.g., CES), while others may serve broader interests, such as academic conferences (e.g., TEDx or SXSW). These events can range from intimate workshops to large-scale conferences that attract thousands of participants. The flexibility of virtual platforms also means events can be customized, with interactive features such as Q&A sessions, breakout rooms, and networking lounges that allow attendees to engage and connect in real-time. Virtual conferences ensure everyone gets a seat at the (digital) table.

What Does a Virtual Conference Include?

Virtual conferences are like a buffet of experiences served digitally for your convenience. Think expert talks that inspire, hands-on workshops that teach, and networking sessions that spark connections you didn’t even know you needed. Whether you’re looking to learn something new, showcase your ideas, or simply meet people who get you, virtual conferences have something for everyone.

Let’s explore the key formats that make virtual conferences impactful and memorable.

1. Presentations/Webinars

These are your headline acts of high-quality, actionable, and structured content sessions to engage and inform. These single-session presentations are perfect for exploring specific topics or hearing from industry experts. They're ideal for delivering expert keynote sessions, product demos, or thought leadership sessions. Webinars allow for deep dives into niche topics with a focused audience. The format is concise, engaging, and packed with value, often including live Q&A sessions, polls, or chat features to foster real-time interaction. Plus, they can be recorded for on-demand access, ensuring attendees don’t miss out.

For more information, dive into the details of planning and hosting a webinar with our focused step by step guide.

2. Exhibitor Showcases

Virtual conferences often feature exhibitor showcases or virtual exhibition halls, which provide a dynamic platform for event sponsors to display their products, services, and innovations in an engaging digital format. These showcases allow exhibitors to create interactive product demos, offer downloadable resources, and even host one-on-one meetings with attendees. Take ProductCon, a virtual conference designed for product managers, as an example. It includes an interactive exhibition hall where sponsor companies showcase their latest products and offerings.

3. Networking 

Networking is the cornerstone of any conference, providing a space for attendees to build relationships, exchange ideas, and uncover new opportunities. It’s about fostering meaningful connections that drive collaboration, grow their professional network, and create lasting value beyond the event itself. Virtual networking at an online conference can come in many forms – from dedicated speed networking sessions to structured roundtable discussions or informal networking lounges. It typically requires networking features that promote interaction like breakout rooms, live chat, and profile sharing.

4. Panel Discussions

Imagine a virtual stage where thought leaders, experts, and visionaries share diverse perspectives on trending topics. Panel discussions drive rich, engaging dialogues that offer actionable takeaways for attendees. Virtual panels often include live polls and audience questions, creating a highly interactive experience. With the ability to bring in speakers from across the globe without travel constraints, virtual panels can host a diverse range of voices and perspectives like never before.

5. Workshops and Training Sessions

Workshops and training sessions at virtual conferences are designed to be interactive and hands-on, providing attendees with opportunities to apply what they’ve learned in real-time. These sessions often feature live participation, interactive whiteboards, group activities, and breakout rooms for more focused, smaller discussions. Many sessions also offer certifications or badges upon completion, giving attendees a tangible takeaway to showcase their newly acquired skills on resumes or portfolios. By encouraging active involvement and offering credentials, participants leave with practical tools and knowledge they can immediately apply and remember long after the event ends.

6. Fireside Chats

Unlike traditional presentations that can feel a bit stiff or scripted, fireside chats focus on open, flowing conversations that encourage a relaxed yet insightful exchange of ideas. The setting is typically comfortable, and a casual, informal chat goes on between a moderator and a guest, often a thought leader, expert, or industry influencer, where the audience gets to listen in on an authentic conversation rather than just being passive listeners to a lecture. This relaxed atmosphere helps create an environment where speakers can truly open up, share personal stories, or dive deep into their thought processes, making the content feel more real and relatable. These sessions are less about delivering information and more about fostering a genuine dialogue that resonates with the audience. Fireside chats also allow for more flexibility. The conversation can evolve naturally based on audience reactions, questions, or the dynamic between the moderator and guest.

7. Live Performances

This is another unique session format that adds a touch of fun and personality to your virtual conference. Whether it's a comedian, magician, or wellness expert, these performances break up the content-heavy sessions with a little humor or surprise, making your event feel more lively and human. It’s the perfect way to keep attendees engaged and entertained while injecting a sense of authenticity and value into the overall experience. By offering moments of laughter or relaxation, you create connections and leave attendees with lasting memories that go beyond the typical conference content.

Now that you’re familiar with the various session formats at virtual conferences, the next step is piecing it all together in your conference agenda. We’ll be discussing some best practices for creating a well-structured event agenda later in this article.

But before we go into agendas, let’s explore the many benefits of a virtual conference.

The Benefits of a Virtual Conference

Virtual conferences pack a punch with versatility, convenience, and impact. No more stressing over venues, travel plans, or packed schedules. With everything happening online, it’s more straightforward and more accessible for everyone involved.

But the benefits don’t stop there. Let’s explore why virtual conferences are a no-brainer for businesses and professionals with the many benefits of virtual events.

1. Big Savings, Bigger Wins:

With a virtual conference, you can bid farewell to hefty costs (and headaches) like venue rental, catering, accommodation, and more. Even speaker fees become more affordable as you don’t have to factor in extra for travel and lodging. With all these expenses gone, online conferences are usually a far more cost-effective option, allowing you to deliver an exceptional experience at a fraction of the cost and with higher ROI. It’s not just a win for you - the lower costs are also beneficial for your guests who like you no longer have to spend on flights or hotels just to attend.

2. Get More Done in Less Time: ‍

Virtual conferences are a game-changer for time efficiency and convenience, benefiting both organizers and attendees. They eliminate venue logistics, downtime, and intense scheduling pressures, allowing organizers to focus on delivering impactful content. Unlike in-person events crammed into 1–3 intense days, virtual conferences offer flexibility, spreading sessions into manageable chunks—like 3 hours daily over multiple days. This pacing allows attendees to stay fresh, engaged, and better absorb information while balancing their regular routines. Plus, no commutes or jam-packed agendas mean everyone gets straight to what matters: meaningful content and connections. Moreover, adjustments are quick and nearly instantaneous in virtual conferences, and organizers can change the session lineup or add a last-minute speaker.

3. Less Carbon Footprint, More Virtual Footfall: 

Let’s face it, travel is a huge contributor to carbon emissions—flights, cars, and all the transportation that comes with in-person events really add up. And it's not just the travel; think about the electricity needed to power the venue, the waste from printed materials, and the resources used for catering. By going virtual, you cut out the need for travel altogether, skip the paper waste and plastic packaging, archive the content, and make it on-demand, meaning there's no need to reprint or reproduce materials year after year, further reducing waste. In an age where sustainability matters more than ever, choosing virtual helps you reduce your event’s carbon footprint without compromising on quality or impact.

4. Wider Reach, Increased Accessibility: 

Virtual conferences open the door to a global audience. Attendees can join from any device, anywhere, making events more inclusive and accessible. This broader reach extends to speakers and sponsors, allowing organizers to tap into diverse, high-value contributors worldwide rather than staying local. Virtual platforms also prioritize accessibility, offering features like closed captioning, screen readers, and multilingual options, ensuring everyone, regardless of ability, can participate. By combining inclusivity with logistical ease, virtual conferences create a truly global platform for connection, impact, and meaningful engagement, making the world feel a little smaller for everyone involved.

5. Engage, Entertain, and Enhance the Experience: 

There was a time when attendees could only sit passively in a sea of faces. But with virtual conferences, you have an array of audience engagement tools at your disposal that keep attendees engaged and connected, whether it’s an audience of 50 or 5000.

From live polls and Q&A sessions to interactive chat rooms and virtual networking lounges, organizers can create dynamic experiences that encourage real-time feedback, giving speakers and panelists instant insights into the audience's thoughts, questions, and reactions. This kind of interaction doesn’t just spice up the event but also helps build a more personal connection between the speaker and attendees, even if they’re miles away. Gamification, with leaderboards and incentives, brings an element of fun that increases engagement and motivates participation. 

6. Scalability That Goes Up or Down:

One of the biggest perks of virtual events is how easily you can scale them up or down. Going  from a small team meeting of 50 participants to a full-fledged 500-person keynote session is a piece of cake with online platforms. With just a few clicks, you can increase your event’s capacity to reach more people without the hassle of complicated logistics or breaking a sweat. 

And the best part is that you can keep expanding without ever worrying about running out of space. It’s like having an infinite guest list where no one gets left out. 

7. Track, Tweak, and Triumph in Real-Time:‍

From real-time feedback to post-event surveys, organizers get an easy peek into what’s working and what’s not. Here’s the kicker: This data is immediate, actionable, and right at your fingertips. You get all this info in one easy-to-read dashboard, making it super simple to track everything from registrations to session engagement. By analyzing attendee behavior, you can spot patterns and trends that allow you to create even better experiences next time. You get a full circle of insights that help you measure your success and continuously improve every time you hit “go live.”

Now that we've covered the why, let's move on to the how—specifically, how to host a virtual conference session that’s both impactful and incredibly efficient.

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How to Organize a Virtual Conference

Planning a virtual conference might seem daunting at first, but with the right approach, it can be just as exciting and rewarding as any in-person event. Whether you're organizing your first online gathering or looking to elevate an established virtual event, the process involves a combination of strategic planning, tech tools, and creative thinking.

In this section, we'll walk you through the essential steps for organizing a virtual conference that meets your objectives and leaves a lasting impression on attendees. 

1. Define Your Objectives and Goals

When it comes to virtual conferences, the secret sauce is knowing why you're hosting them. An event goal is the first step in shaping the ‘what’ and ‘why’ of your online conference. Without clear goals, your event can feel like a ship without a compass—adrift and directionless. So, let’s nail those objectives down.

Why Goals Matter

Your objectives are your North Star. They shape every decision, from choosing your platform to designing sessions and measuring success. Without them, you’re throwing spaghetti at the wall and hoping it sticks (spoiler: it won’t).

Examples of Virtual Conference Objectives ‍

• Lead Generation: A virtual conference is a vault of untapped resources for leads. This is because attendees will typically provide information about their job, interests, and challenges during event registration. Information that you can use to then qualify or identify “hot” leads to pass to your sales team.  By offering valuable content and exclusive access to speakers or resources, you incentivize attendees to share their contact details. This information can be an asset for post-event follow-ups, personalized offers, and building long-term relationships with potential clients or partners.
• Brand Awareness: Social media plays a pivotal role in creating brand awareness for your virtual conference. Create hashtags and get them trending! Use your conference to put your brand in front of a wider audience. An idea for you – all speakers can use a branded virtual background to create a unified, professional look. 
• Education and Training: Virtual conferences are made for thought leadership. For example, you can set a goal to:
  • Host at least three immersive workshops, during which attendees will walk away with actionable knowledge, such as how to ace their social media strategy or build better workflows.
  • Record the sessions for on-demand replays and extend their shelf life.

Want more details? Read this article on how to set goals and budget for your virtual conference or event.

2. Understand Your Target Audience

Your attendees are the lifeblood of your virtual conference. Without them, it’s just you, your speakers, and an awkward silence. So, before you book that keynote speaker or design your virtual lobby, ask yourself: Who are the people you want at your virtual conference, and what do they really want out of it?

When planning your virtual conference, understanding your audience is key to delivering an experience that resonates with them. Start by defining your attendee profiles – for example, entrepreneurs seek resources and strategies to fuel business growth while enthusiasts are drawn to creative, passion-driven content and insider knowledge.

Next, pinpoint their pain points. Attendees don’t just want to sit through sessions, they’re seeking solutions. Professionals may need help staying ahead of trends, so feature cutting-edge strategies or tools. Entrepreneurs might face growth roadblocks, so offer speakers who’ve scaled successful businesses. For enthusiasts, dive deep into niche topics and host "Ask Me Anything" sessions with experts.

Finally, customize the content to make it as relevant as possible. Tailor the topics to each group's most significant challenges and aspirations. Consider different session formats—data-heavy webinars might suit professionals, while hobbyists may appreciate interactive workshops. When choosing speakers, make sure they’re industry experts who your audience either admires or can truly relate to.

How to Gather Insights Before the Virtual Conference

• Pre-event Surveys: Send a short, snappy survey when people register. Ask about their top challenges or what they hope to gain from the event.
• Social Media Polls: Use Instagram Stories, LinkedIn polls, or Twitter threads to ask questions like, “What’s your biggest career challenge right now?”
• Community Boards: If you have a community platform, create a thread where attendees can share topics they’d love to explore.

Why This Matters

When you understand your audience, your virtual conference stops feeling generic and starts feeling like it was made for them. This increases:

• Engagement: Attendees stay longer and participate more.
• Retention: They’ll remember the value you provided and return for future events.
• Word-of-mouth Buzz: People are more likely to rave about your event when they feel seen and heard.

Remember, a virtual conference is more than just great content; it’s about creating an experience that resonates.

3. Select Your Conference Theme/Name

Your conference theme isn’t just a title to promote the event. It’s the reason people register, tune in, and stay engaged. An interesting topic can make your virtual conference unmissable. So, think of one that’ll have your audience clicking “Register Now” faster than you can say “limited seats available!” 

Step 1: Align With Your Goals

Your topic should be a reflection of your event’s primary objective. Here’s how alignment works:

• Goal: Brand Awareness

Pick something trendy and shareable, like: “The Top 10 Innovations Disrupting the Oil and Petrochemical Industry in 2024.”

• Goal: Lead Generation

Focus on niche, high-value topics, such as: “How to Supercharge Your ROI With Data-Driven Marketing.”

• Goal: Education and Training

Opt for hands-on, practical themes like: “Mastering AI Tools for Your Business in 3 Easy Steps.”

• Goal: Networking

Highlight collaboration and discussion with topics like: “Building a Thriving Community in the Virtual Age.”

However, if you have a clear vision of your conference but can’t come up with a complementary name, use Remo’s AI Event Name Generator. It uses advanced algorithms and machine learning to generate a list of customized and catchy event name ideas so you don’t have to.

Step 2: Research Trends That Matter

Stay ahead of the curve. Use tools and platforms to find topics that build curiosity and initiate conversations:

• Google Trends: What’s everyone Googling lately?
• LinkedIn Insights: Check posts, hashtags, and trending articles within your niche.
• Industry Blogs/News: Is there a hot-button issue or emerging technology? That’s your goldmine.
• Competitor Events: Scan what’s been covered recently, but make yours more unique.

Step 3: Collaborate With Speakers (If They’re Involved Early)

While most often speakers are chosen after the theme is selected, involving them early can elevate your content. If you're able to involve speakers during the topic selection stage, here's how you can collaborate:

• Ask for their insights to know what has resonated with their audience lately.
• Build sessions around their expertise. This ensures your content is authentic and intriguing.
• Craft unique angles together. For example, instead of “Future Marketing Trends,” a speaker might suggest “What 2024 Marketing Trends Mean for Your Budget.” This makes the virtual conference's topic more exciting, specific, and valuable to the audience. 

When brainstorming, make sure your theme/event name checks these boxes:

• Broad Enough to Attract a Crowd: Your theme should appeal to a range of attendees, from curious learners to seasoned pros.
• Specific Enough to Deliver Value: But, don’t try to cover too much. Instead, peel back the layers of a focused area.
• Action-Oriented: Use direct, actionable verbs to highlight practical takeaways, like “Unlocking Strategies to Boost ROI with Data-Driven Marketing.”

Why Your Theme Matters

A compelling theme not only draws in registrations but also shapes the energy of your entire event. It’s your chance to:

• Ignite interest among your audience and draw them in.
• Position your brand as a thought leader.
• Promise value your audience won’t find elsewhere.

4. Secure Speakers

The speakers you choose are more than just voices behind the virtual podium. Think of them as the medium between all your efforts and the takeaway you want your audience to get from the event. Whether they’re sharing knowledge or sparking those a-ha moments, the right speakers can transform your event from good to great. So, let’s talk about how to secure the perfect lineup for your virtual conference.

Step 1: Research Industry Leaders

To bring real value to your virtual conference, tap into thought leaders, influencers, and experts who resonate with your audience and are pioneers in the field.

• Look for Relevance: Choose speakers who are strong advocates for your conference’s topic. For example, if you're hosting a virtual conference on remote work, invite well-known advocates or leaders in that space.
• Influencers & Experts: Experts bring credibility, and influencers bring engagement. Think about speakers who can bring both authority and an active social media following to boost your conference's visibility.
• Quality Over Quantity: Don’t feel pressured to have a massive roster. A few well-placed, powerful speakers are far more effective than a crowded lineup.

Step 2: Diversify Perspectives

Instead of hearing from a single voice, a successful virtual conference is about offering a range of perspectives to keep things fresh, insightful, and active.

• Industry Variety: Include speakers from different corners of your industry to offer varying perspectives. For example, if you’re doing a tech conference, mix up the topics with speakers covering everything from innovation to ethics.
• Cultural and Geographic Diversity: Bring in global voices. Your virtual conference has no geographic limitations, so take advantage of that by including speakers from different regions or countries. This creates a richer, more dynamic experience for attendees.
• Different Backgrounds & Expertise: Think beyond the usual suspects. Look for speakers who can bring unique experiences like a startup founder, an academic researcher, or even an emerging voice with fresh ideas. This will make your event feel inclusive and forward-thinking.

Step 3: Set Clear Expectations

Having clear communication with your speakers is essential to keeping everything on track. Set the tone right from the start by sharing what you expect and how their contribution fits into the larger event.

• Speaker Brief: Send a comprehensive speaker brief detailing the conference’s goals, target audience, and any specific themes or topics you want them to focus on. It should also include logistical information, like the event platform, schedule, and technical specs.
• Key Takeaways: Outline the core takeaways you’d like the audience to leave with. Speakers should know what value they’re providing and how it ties into the overall virtual conference objectives.
• Virtual Tools: Make sure your speakers are familiar with the virtual conference platform you’re using. Whether it’s Remo, Zoom, or a custom platform, they need to know how to use features like screen-sharing, chat, or breakout rooms. Offer to provide training before the actual event. 

Step 4: Offer Incentives

Attracting top-tier speakers means offering them something in return for their time and effort. Here’s how you can sweeten the deal:

• Exposure: A virtual conference gives speakers the chance to connect with a global audience, so emphasize how your online conference will help them expand their reach.
• Speaker Fees: For top-tier speakers, offering a speaker fee can be a strong incentive. Some speakers might prefer financial compensation for their time, preparation, and delivery. Be clear about your budget and offer a fee that aligns with their expertise and the value they bring to the event. Want to learn more? Understand how speaker fees work in our detailed article.
• Networking Opportunities: Who doesn’t love meeting new people? Highlight the networking opportunities available, whether that’s with other high-profile speakers or potential clients and partners.
• Increased Visibility: Give them shout-outs in pre-event marketing materials, social media promotions, or even a dedicated speaker spotlight during the event.

When you secure speakers that align perfectly with your audience’s interests and the event’s goal, you’ll be on track to hosting a successful virtual conference with speakers who will add value and help you make a lasting impact in your industry.

5. Create a Promotional Plan

You’ve got a killer virtual conference planned, but here’s the thing: if people don’t know about it, it’s all for nothing. That’s where a strong promotional plan comes in. It’s time to spread the word far and wide to get those attendees clicking that registration button. 

Here’s how to put together a game-changing promotional strategy for your virtual conference:

Step 1: Identify Your Channels

Where are your potential attendees hanging out online? You want to be where they are, and that’s the first step in your promotional plan. Choose your channels wisely, so you can hit them where it counts.

• Landing Page: Your virtual conference landing page should be more than functional—it should sell the experience. Use compelling copy, vibrant visuals, and social proof (like testimonials or logos of past participants) to convey the value of attending. Include an easy-to-find “Register Now” button and FAQ section to remove any barriers to registration.
• Email Campaigns: Email is still one of the most effective ways to reach your audience. Craft a series of engaging emails to nurture leads. Include early-bird registration, speaker spotlights, and countdown reminders. Personalize the emails to make them feel more intimate and compelling.
• Social Media Platforms: From LinkedIn to Instagram and Twitter to TikTok, social media is your free marketing powerhouse. Share teasers, behind-the-scenes content, the speaker reveals, and sneak peeks of what attendees can expect. Use event-specific hashtags to increase visibility and make your event easier to find.
• Partner with Industry Influencers: Tap into your network for cross-promotion. Partner with industry influencers, thought leaders, or even speakers who can amplify your message to their followers. You can offer them exclusive access or early-bird registration perks in exchange for promoting your event.
• Paid Ads: Depending on your budget, a few targeted paid ads on platforms like Facebook or LinkedIn can help you reach an even broader audience. Tailor your ads to specific interests or industries that align with your event theme.
• Community Forums: Don’t overlook niche forums or online communities related to your industry. Platforms like Reddit, Slack groups, or specialized industry forums are excellent spaces to engage directly with potential attendees. Share event details, start conversations, and offer exclusive promo codes to forum members to encourage sign-ups. Engaging in these spaces can build credibility and excitement, especially when you’re active and responsive.

Check out this detailed article for 10 ways to promote your virtual event and boost attendance.

The more strategic and fun you make the promotion process, the more promising your virtual conference will be.

Step 2: Create a Timeline

Timing is everything. You don’t want to wait until the last minute to kick off your promotional activities. The earlier you start, the more time you’ll have to build anticipation and reach a wider audience. Here’s an example of a timeline that’ll keep you on track:

• 6-8 Weeks Before: This is your launch phase. Start by announcing your event to the world. Send your first batch of emails, post on social media, and start sharing speaker announcements. You want to build some early buzz and excitement.
• 4-6 Weeks Before: Shift to a more targeted approach. Push out content like testimonials, sneak peeks of event content, and engaging polls or quizzes to keep the conversation going. If you're offering early-bird registration, this is a great time to remind people they need to sign up before prices increase.
• 2-4 Weeks Before: Build up urgency! Send out reminders, spotlight final speakers, and promote any limited-time offers (like giveaways or exclusive networking opportunities). Use social media countdowns to build excitement as the event draws closer. Make sure to highlight any ticket tiers that are selling out soon or closing.
• 1 Week Before: It’s the final push! Ramp up your promotional efforts with daily social media posts, last-chance emails, and exclusive offers for people who haven’t registered yet. This is where FOMO (fear of missing out) can work wonders!

Step 3: Implement Tracking

What’s a promotional campaign without tracking? To see what’s working (and what isn’t), you need to measure everything. This way, you can adjust your strategy in real-time and ensure you're getting the best bang for your buck.

• Google Analytics: This is your go-to tool for tracking website traffic. You can see how many people are landing on your event page, where they’re coming from, and which marketing efforts are driving the most clicks.
• UTM Parameters: Use UTM codes in your URLs to track specific campaigns. For example, if you're sharing a link through an influencer, you can track which influencer drove the most sign-ups by attaching a unique UTM code to their link.
• Social Media Insights: Platforms like Facebook, LinkedIn, and Instagram offer built-in analytics that show how your posts are performing. Look at metrics like reach, engagement, and click-through rates to gauge which types of posts (videos, images, polls, etc.) are resonating the most with your audience.‍
• A/B Testing: Test different headlines, subject lines, and calls-to-action (CTAs) across your emails and social posts to see which ones are more effective at driving registrations. Even small tweaks can make a big difference.

6. Run Practice Sessions

No one likes the dreaded "Can you hear me?" moment in the middle of your virtual conference. The key to avoiding awkward tech glitches and ensuring smooth sailing during your event is lots of preparation.

Tech Run Through

Before you go live, you need to make sure everything works flawlessly. This means testing every feature of your virtual event platform to avoid surprises.

• Platform Familiarity: Test the main features of your chosen platform. This includes thoroughly managing technical aspects such as ensuring high quality audio and video and the virtual stage. Will your attendees be able to jump into different sessions effortlessly? Can speakers interact with the audience through live chat or polling tools? These are all things to test beforehand. In particular, you want to focus on key features like breakout rooms, polls, and recording.

Prepare Your Team

A successful virtual conference is about having the right people ready to support the event and manage any hiccups that might pop up. Your team is your safety net.

• Tech Support: Make sure your tech support team is fully equipped with knowledge of the platform and troubleshooting techniques. They should be ready to jump in if there’s a speaker with audio issues or an attendee who can’t access a session.
• Moderators and Volunteers: Run through scenarios with your moderators and volunteers to help them understand how to handle the flow of the event. This includes managing attendee questions, handling issues that come up in the chat, and guiding people between sessions.

Speaker Onboarding

Getting your speakers comfortable with the technology and the format is critical.

• Speaker Rehearsals: Organize mock presentations on the virtual conference platform, so speakers can get comfortable with the virtual format. Encourage them to try out their presentations with the audio, visuals, and any interactive elements they plan to use.
• Speaker Guidelines: Provide speakers with a brief on the technical setup and timing. Ensure they know how long they have to speak, when to expect questions, and how to engage with the audience during and after their session.
• Test Their Equipment: Have your speakers test their own equipment (microphone, camera, internet connection) in advance so there are no surprises.

Troubleshooting Plans

No matter how much you prepare, there will always be some unexpected tech gremlins lurking. The key is to be prepared with a plan.

• Step-by-Step Troubleshooting Guide: Create a guide that outlines common issues and what to do when they occur. You don’t want to be scrambling for a solution in the middle of the event.
• Tech Support Channels: Ensure that your team has a direct line to the platform’s tech support team in case issues pop up. This ensures quick resolution and minimizes any disruptions for your attendees. For example, Remo offers an in-event support option, where a Remo member is present at your event as dedicated tech support.
• Speaker Backup Plans: Prepare backup plans in case a speaker has connection issues. 
• For Attendees: Be ready to assist attendees who might experience issues logging into sessions or accessing features like the chat or polls. Have an easy-to-follow troubleshooting guide available for them, or a help desk they can contact in real-time.

By running practice sessions and having a solid tech plan in place, you can ensure that your virtual conference will go off without a hitch. Read through how to plan a virtual event on our blog for more comprehensive information.

Now that you've got the tech covered, let's talk about the platform that will bring your event to life. Choosing the right virtual conference platform will determine the success of your event, so let’s figure out what to look for.

Choosing the Right Virtual Conference Platform

Imagine this: You’ve got the ultimate virtual conference all set, but the platform? It's a total disaster. Glitchy video, lost attendees, and networking that’s more like a maze than a mixer—who would want that? That’s why picking the right virtual event platform is make-or-break. 

You have to choose a platform that fits both your needs and budget. For example, it should integrate seamlessly with your CRM, marketing tools, and analytics so you can track performance and make data-driven decisions without the hassle. 

To help you out, we’ve gathered a list of the must-have features of a virtual conference platform that’ll keep things smooth, fun, and memorable without hiccups.

Scalability and Capacity

When hosting a large virtual conference, you’ll want a platform that can handle hundreds (or even thousands!) of attendees without breaking a sweat. Don’t let platform limits cramp your guest list. Choose a virtual platform that can scale seamlessly as your event grows, so you won’t have to worry about switching it for every new event.

Sponsor Opportunities

Sponsors are crucial to the success of virtual conferences, so choosing a platform with features like content banners, virtual booths, sponsored sessions, and customizable ads is a must. These tools not only amplify sponsor visibility but also enhance attendee engagement. You can boost revenue by offering the right opportunities while delivering value to all participants.

Flexible Agendas and Formats

When it comes to virtual conferences, flexibility is the name of the game. A great platform lets you effortlessly juggle everything from keynote speeches to breakout chats with customizable agendas and smooth transitions. With a platform like Remo, automate scheduling and easily switch between networking or formal sessions, keeping your event fresh, fun, and full of surprises for everyone.

High-Quality Audio & Video

Clear, crisp audio and high-definition video are necessary for a great virtual conference experience. You want your attendees to feel like they’re in the room, even when they’re not. 

Integration Capabilities

Consider integration capabilities for a seamless event ecosystem. Look for online event platforms with APIs or built-in integrations that sync data with CRM systems, marketing automation, and other tools. Integration enhances efficiency and opens new possibilities for event management.

Interactive Features

Interactive features turn your event from passive to a powerhouse. They allow attendees to actively participate, making the experience more dynamic and memorable. Interactive tools help keep your audience engaged and invested throughout the event. Think live polls, Q&A, and virtual networking that get attendees talking, connecting, and having fun. Check out our list of Remo’s top 35 interactive features to build engagement for your online conference.

Some of the Best Online Conference Platforms

1. Remo: A highly interactive platform that recreates the in-person event experience with virtual tables and a webinar mode, allowing attendees to mingle and network in real-time. Remo is perfect for hosting engaging, networking-heavy virtual conferences, with features like live video broadcasting and customizable event spaces.
2. Airmeet: Known for its user-friendly interface and immersive experience, Airmeet offers seamless networking opportunities with its "Social Lounge" and "Backstage" features. It’s great for events with a heavy focus on speaker interactions, workshops, and engaging attendee participation. Check out our Airmeet review for a more detailed look!
3. Whova: A versatile platform that excels in attendee engagement with features like event agendas, and virtual booths, and networking features like 1:1 messaging. Whova is ideal for conferences that require a lot of content sharing, discussions, and real-time attendee interaction. Take a look at our comprehensive Whova review for more information

With the right platform, you can enhance networking, simplify content delivery, and create a memorable event. Check out our list of the 10 best virtual conference platforms and top virtual summit platforms for more options and a detailed look into each.

Now that you’ve locked in your platform, it’s time to dive into designing your event and crafting an agenda that keeps attendees hooked from start to finish.

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Designing the Event and Creating the Event Agenda

Creating the agenda for a virtual conference is more like planning a party where every guest feels like the guest of honor and no one wants to leave early (or sneak out to check emails). It’s not about stuffing time slots with filler content but about crafting an experience so engaging and value-packed that attendees actually choose to stay tuned instead of bingeing the latest TV drama. 

Let’s break down designing the agenda into easy-to-follow steps that will have your attendees raving about your virtual conference. 

Introduction to Agenda Planning: Content-Driven Success

A well-rounded agenda ensures attendees don’t check out, literally and figuratively. It creates structure and excitement, guiding them through a meaningful experience that makes their participation feel purposeful. Unlike in-person conferences, virtual conferences offer flexibility that can, if done right, transform the attendee experience from 0 to 100. A well-paced agenda is a surefire way for no one to feel overwhelmed or underwhelmed.

But, how do you plan a balanced virtual conference agenda?

Simple – think like your audience for a moment. What are their pain points? Are they looking to solve industry challenges, discover actionable insights, or simply be inspired? Perhaps they’re here to network, upskill, or gain fresh perspectives. Build an agenda that addresses these needs, resonates with their emotions, and instills genuine interest. Attendees want to feel seen, heard, and valued, so ensure every session speaks to them directly. This will help you decide what your agenda and conference should be about. 

With that figured out, it’s time to figure out your session formats and piece your agenda together.

Tips for Structuring Your Virtual Conference Agenda

Your virtual conference can contain a multitude of session formats – from keynote presentations to panel discussions to speed networking. How you structure those sessions together is your virtual conference agenda.

Here are a few tips and tricks on building a well-rounded agenda: 

1. Start Strong

Kick things off with a high-energy session to grab attention. A captivating keynote or a fireside chat can set the tone for the day, energizing your audience and building anticipation for what's to come.

2. Balance Content and Breaks

Too much content can overwhelm attendees, while too many breaks can cause disengagement. Strike a balance with well-timed sessions and short breaks to keep energy levels high. 

3. Use Breaks Wisely‍

A 5–10 minute breather between sessions can work wonders to reset attention. You can give attendees a full-on coffee/recharge break, or use the time to host mini activities like quick wellness tips, or fun polls. And if your conference is going over the lunch hour, be sure to factor in a longer lunch break, giving attendees the chance to recharge and grab a bite without feeling rushed. 

4. Diverse Session Types

Keep things interesting by incorporating and alternating between different types of sessions, from panel discussions to interactive workshops and live performances. Variety ensures there's something for everyone, whether they want to learn, network, or be entertained.

5. Keep Sessions Timed‍

You want to ensure the length of each session is not too long so attendees get bored, but long enough that they still receive value. You’ll also need to consider session format when thinking about length:some text

• Keynotes: 30–45 minutes of pure inspiration enough to inform without boredom.
• Panels or Breakouts: 20–30 minutes for concentrated discussions that spark ideas and keep the energy buzzing.
• Product Demos: 10–15 minutes of snappy content because nobody likes a dragged-out infomercial.
• Networking: Short bursts of 10–15 minutes in between other sessions or a dedicated networking opportunity for 45–60 minutes.

Two words: timing and purpose. Balance variety and brevity to keep attendees hooked, entertained, and far away from opening a new tab.

6. Group Similar Topics

Cluster similar sessions together. For instance, place all the industry-specific panels or workshops in the same block so attendees can dive deep into one topic before switching gears. This helps attendees stay focused and engaged with the content.

7. Interactive Moments

Don’t just schedule sessions; make them interactive. Include live polls, Q&A sessions, and networking breaks to keep attendees active and involved. People remember the moments they engage with, so build plenty of opportunities to participate. Need some inspiration? Here’s 10 ways to make your online events more interactive.

8. Streaming vs. On-Demand‍

Consider carefully which presentations should be pre-recorded, hosted live, or a combination of both. Live sessions offer more interaction opportunities, while pre-recorded sessions offer a seamless audience experience (and easier post-event recordings). We’ve typically found a best practice to be pre-recording presentation talks but hosting Q&A live to maximize the benefits of both.

9. Time Zone Awareness

For international audiences, be mindful of time zones. Consider offering multiple sessions or rotating the schedule to accommodate different regions. This ensures that everyone can attend live sessions without feeling like they’re staying up into the late hours of the morning.

10. Clear Transitions

Make sure the flow between sessions feels natural. Use short breaks or transition segments that give attendees a moment to reset and mentally prepare for the next topic. A smooth flow ensures your agenda doesn’t feel disjointed.

11. End with Impact

Leave attendees with a memorable closing session. Whether it's a thought-provoking closing keynote or a fun, interactive activity like a live performance or group networking, the last impression is just as important as the first.

Looking for more best practices and examples of agenda creation? Check out our blog on crafting an effective virtual conference agenda.

But hey, we get it! We know all these tips can be too much to keep track of and planning all of this can feel like a lot of juggling. You don’t have to go through the headache of manual planning because this is where Remo’s AI-powered Agenda Generator comes in!

Remo’s AI Event Agenda and Run of Show Generator 

Instead of pouring over countless details, Remo’s AI Event Agenda and Run of Show Generator automatically creates a tailored agenda based on your goals and attendee preferences, taking the guesswork out of scheduling. It’s one less thing to stress about, so you can focus on delivering an incredible, interactive event experience. Best of all it’s completely free to use and available now!

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How to Share Your Event Agenda with Attendees

So, you’ve crafted the perfect event agenda—now it’s time to share it with your attendees in a way that gets them excited about the virtual conference. Whether it’s through sleek sign-up pages or attention-grabbing pre-event emails, the way you share your agenda is just as important as the content itself. After all, if they don’t know what’s coming, how can they be ready for all the greatness you’ve planned? Here’s how to make sure your attendees are in the loop.

• ‍Sign-Up Page:

This is the “hello” of your event. The attendee’s first interaction where excitement is built and expectations are set. Make it sleek, exciting, and packed with details that scream, "You can’t miss this!" Show off your speakers, tease a few surprises, and clearly outline what’s in it for them.

• ‍Emails (Pre- and Post-Event):

Emails are your ongoing conversation with attendees. Pre-event emails serve as teasers, building buzz and anticipation, while post-event emails provide follow-ups, resources, highlights, and the next steps. Keep them snappy, packed with value, and visually appealing to maintain interest.

• ‍Research Findings:

Want to make your event unforgettable? Drop exclusive insights with data-driven presentations and reports to position your online conference as the place for cutting-edge industry knowledge and give attendees something they can brag about.

• ‍Post-Conference Assets:

Once the event wraps up, don’t let the momentum fade. Share valuable post-conference assets like recordings, slide decks, or e-books. These will give attendees something to geek out on long after the event ends.

• ‍Personalized Itinerary: 

For a more tailored experience, consider sending attendees a personalized itinerary based on their preferences or registrations. This can include their selected sessions, networking opportunities, and anything specific they’ve shown interest in. It adds a personal touch, making them feel even more connected to the event.

Now that we've worked out the agenda design, let’s shift gears and explore how to market your virtual conference to maximize attendance and drive engagement.

Virtual Conference Marketing Strategies – Get a Full House of Registrations & Attendees

Virtual conferences don’t just fill themselves. It’s not about crossing your fingers and hoping for the best, it’s about using smart, strategic marketing to get the word out and build anticipation. From crafting irresistible invites to selling the right experience, the key to a packed house lies in how you market your online conference. Here are some key event marketing strategies to fill those virtual seats:

1. Sell the Experience, Not Just the Content

Your attendees aren’t just signing up for sessions—they’re investing in an experience. Highlight interactive elements, such as live Q&As, gamified sessions, or breakout rooms for networking. Position these as opportunities to stand out from passive webinar formats.

Why it Works: People are drawn to events that promise engagement and connection. Position your event as the place to learn, share, and grow professionally.

2. Develop Persona-Specific Messaging

Frame your messaging around what your audience struggles with and how your event solves those issues. Tailor your messaging to different audience segments. For example, decision-makers want ROI-focused content, while mid-level professionals might prioritize skill-building sessions.

Why it Works: Personalized strategies resonate more deeply, increasing engagement and registrations as attendees are more likely to register if they feel the event directly addresses their needs or challenges.

3. Tap into FOMO with Exclusivity

Promote what attendees will gain that they can’t get anywhere else—be it exclusive access to thought leaders, unreleased industry data, or VIP networking lounges. Use time-sensitive offers like early-bird registrations to drive urgency. 

Why it Works: Fear of missing out is a proven motivator, especially when paired with limited-time offers. Scarcity triggers urgency. People are more likely to act quickly when they fear missing out on a deal.

4. Build a Community Before the Event

Foster excitement by creating spaces for attendees to connect ahead of the event, such as social media groups, Slack channels, or LinkedIn discussions. Framing your event as a place to connect builds excitement and buy-in.

Why it Works: Building a sense of community beforehand makes attendees feel invested in the event. When people feel part of a tribe, they’re more likely to show up and stay engaged.

5. Design a Multi-Touch Journey

Registrants need more than one touchpoint to stay committed. Create a strategic journey that builds excitement:

• Pre-event: Send teaser emails with behind-the-scenes insights.
• Event day: Include reminders and sneak previews.
• Post-event: Provide access to recordings and exclusive bonus content.

Why it Works: A multi-touch strategy keeps your event top of mind and sustains engagement throughout the journey.

6. Prioritize Networking Opportunities

Position your event as the ultimate space to meet peers, mentors, and industry leaders. Mention curated matchmaking or breakout sessions where attendees can build valuable connections.

Why it Works: Networking is a top reason professionals attend conferences. By emphasizing these opportunities, you align with one of their primary motivations.

7. Highlight Tangible Takeaways

Go beyond broad promises and offer specifics. For instance, outline deliverables like actionable templates, exclusive research reports, or personalized roadmaps attendees can implement immediately.

Why it Works: People love knowing exactly what they’re getting for their time and investment.

Want more ideas for how to market your virtual conference? Check out our list of 19 event promotion ideas!

By combining a targeted approach with compelling content and a clear value proposition, you’ll attract attendees and create an experience that leaves them excited and engaged. With the right marketing strategies, your virtual event will have the energy, excitement, and full attendance you’re aiming for.

How to Promote Networking and Engagement at Your Virtual Conference

Creating opportunities for networking and engagement at a virtual conference can feel like trying to strike up a conversation in a room full of muted mics—but it doesn’t have to be. While we’re not physically in the same room, the need for genuine connections is still strong. 

Networking is often one of the main reasons people attend conferences, yet replicating those spontaneous “I just bumped into someone, and we hit it off” moments can be tricky online. But with the right digital tools and strategies, you can bring out the fun and create valuable relationships in a virtual space. Still not convinced networking is important? Check out the various benefits of online networking.

In this section, we’re listing down fresh, exciting ways to turn your virtual conference into a buzzing hub of conversations and relationships your attendees won’t stop talking about!

Encourage Real-time Connections with Chat Features

Engagement and networking without a live chat feature is next to impossible. They’re your go-to tool to foster conversations instantly and help attendees break the ice. Start by setting up dedicated chat channels for different topics, whether for a specific session, industry, or networking area. Tossing in some interactive prompts to guide the conversation. “What’s your biggest challenge in X?” or “Who’s attending their first virtual conference today?” are also great ways to encourage people to share. And don’t hold back on the fun! GIFs, polls, and emojis can bring a playful vibe and lighten the mood, bringing personality and easing those awkward silences. 

Use Breakout Rooms for Small Group Conversations

In-person networking often happens in small, casual clusters—so why should virtual networking be any different? Breakout rooms are your best bet for recreating those small-group conversations. Assign a topic or a fun icebreaker to each room to get people talking, or set up collaborative activities that force attendees to work together. It gives participants the chance to meet people they wouldn’t have interacted with otherwise, making for fresh and unexpected connections. Whether they’re discussing industry trends or chatting over a virtual coffee, breakout rooms make it easy for people to bond in a more intimate setting. That said, nobody likes feeling stuck in one room. To keep the experience flexible, ensure attendees have the freedom to move between rooms and conversations, just like they can on platforms like Remo.

Host Speed Networking Sessions

Speed networking is fast-paced, structured, and efficient. It’s the perfect way to meet a lot of people in a short amount of time. Wondering how to host one? Read How to Organize a Virtual Speed Networking Event on our blog.

Set up brief, timed networking rounds where attendees can introduce themselves, share what they’re looking for, or chat about a themed topic. The short duration keeps the conversations energetic, and the theme or prompt adds an extra layer of fun. Think of it as “dating for business” but just as exciting. Here are Speed Networking Ideas to Help You Make Connections.

Create Virtual Networking Lounges

Structured breakout rooms are great for focused conversation, but sometimes attendees need an informal space to chat and relax. That’s where virtual lounges come in – this is the space in your virtual conference where no one’s in a rush, and everyone’s just hanging out. Create different lounges based on interests, industries, or topics, and sprinkle in fun features like games, themed chats, or live music. These casual spaces are perfect for spontaneous connections. You might be surprised at how much great networking happens when it’s less structured.

Host Interactive Q&A or AMA Sessions

Allowing your attendees to interact with speakers or panelists directly is a powerful way to keep them engaged. Interactive Q&A or AMA (Ask Me Anything) sessions create real-time connections between the audience and thought leaders. To keep things smooth, set up a structured Q&A format and encourage attendees to submit questions beforehand. This not only ensures the audience gets to hear what they want, since they’re driving the conversation, but also keeps the session focused and relevant. But don’t shy away from live, unscripted moments because people love a good “off-the-cuff” response, and it can lead to more authentic interactions. And when you’ve got a compelling speaker or expert, those Q&As can become the highlight of the entire online conference.

Are you interested in knowing about some interactive features? Check out "What are the Best Interactive Features for Enhanced Engagement in a Virtual Platform" on our blog.

Gamify Networking and Engagement

Who said networking can’t be fun? Add some playful competition with leaderboards, badges, and points. Gamifying engagement at virtual events is an effective way to boost participation and create a bit of friendly rivalry. The more they interact—whether it’s joining discussions, attending sessions, or meeting new people—the more points they rack up. You can even throw in some rewards for the highest scorers. When you make networking a game, it encourages people to be active and stay engaged.

Bring On AI Matchmaking

With AI matchmaking, you can take networking at your virtual conference to the next level. Virtual platforms, such as Remo, offer this smart tool to help pair attendees with the perfect people based on their professional interests and goals. This feature helps automatically uncover commonalities, collaboration opportunities, and more between users, making networking feel effortless and exciting. On Remo, attendees also get customized talking points with each recommended connection, giving them an idea of how to start a conversation and what to talk about. This tool ensures attendees leave with meaningful relationships instead of just business cards they'll never look at again.

Add Live and Interactive Experiences

Bring the event to life with immersive experiences! Think AR/VR, live performances, or entertainment that engages your attendees during breaks or casual moments. Whether it’s a virtual magic show, a yoga session, or a dance-off, interactive experiences inject fun into your event and help keep spirits high. It’s a great way to break up the content-heavy moments and encourage networking in a relaxed environment. These activities allow your attendees to refocus and feel energized. Plus, it adds a unique, attendee-first experience to your virtual conference.

Collect Feedback Creatively

The best way to improve future events is to ask your attendees. But who said feedback has to be boring? Turn surveys and polls into a game, offering rewards or recognition for people who participate. You can use in-built polling tools (if your platform supports it), external polling tools,  like Slido, or event gamification tools, like Ahaslides. We’ve compiled a list of virtual event engagement tools you can also check out for more options. Create incentives like a prize drawing or a special thank-you for those who provide feedback. It’ll boost response rates and make your attendees feel appreciated. And those insights will help you make your next event even better.

Virtual Swag Bags and Photo Booths

The truth is that everyone loves a good freebie. Offer virtual swag bags filled with digital goodies like eBooks, discounts, or exclusive access to content. Go through this article "Wow Guests with These 14 Stellar Ideas for Virtual Swag Bags" to get the ball rolling. You can also offer fun experiences like virtual photo booths where attendees can snap and share pictures on social media. A photo booth with fun props or branded backgrounds adds an element of playfulness to your event, and it’s a great way for your audience to share their excitement with their networks.

Looking for more ideas? Here are 23 ways for you to create highly engaged virtual conferences and 8 creative ideas for networking at virtual conferences. 

Effective networking and engagement turn a virtual conference from just another event into a one-of-a-kind experience. Keep it lively, make it personal, add a dash of fun, and watch as your attendees thank you and keep coming back for more.

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How to Run a Virtual Conference Successfully

Running a virtual conference might sound like a walk in the park, but we all know it’s more like hosting a party where you’re in charge of the playlist, the snacks, and making sure no one’s talking too much about how they miss in-person events. Pulling off a smooth, engaging virtual conference takes more than just hitting ‘start’ on an online call. It’s about ensuring everything runs smoothly behind the scenes. Because if your tech team’s not ready or the audience starts yawning, your event could quickly go from 'awesome' to 'awkward.' Let’s break down the must-dos that’ll help you run a virtual conference that keeps everyone engaged, sponsors happy, and your brand looking sharp.

Put Together a Solid Product Support Team

The virtual conference experience depends a lot on how comfortable your stakeholders are with the technology. If your team isn't feeling confident about the virtual platform, it can easily lead to hiccups down the line. Start by ensuring that everyone involved, from presenters to exhibitors, understands how the platform works. Hold a tech rehearsal beforehand, allowing them to practice sharing screens, managing polls, and navigating breakout rooms.

Apart from the training, have a dedicated tech support crew on standby during the event. They should be ready to jump into action if anything goes wrong, whether it’s a glitch with the live stream, a presenter having trouble sharing slides, or a broken link in the registration system. Having that backup ensures you’re prepared for the unexpected. 

Execute the Conference with Real-Time Monitoring

Real-time monitoring is key to making sure your virtual conference stays on track and keeps the energy up. Start by keeping an eye on key metrics like attendance and engagement levels. Are attendees interacting during sessions, or is there a drop? If people start dropping off, it’s time to pivot your approach and make some noise by introducing live polls, opening up the chat, or initiating a spontaneous Q&A to get the conversation flowing again.

In addition to tracking the numbers, don’t forget to interact with your audience. Use chat features, social media, and even gamification to remind attendees of the networking opportunities. If you’ve set up virtual booths or breakout rooms, ensure your team actively guides people toward those spaces. 

So, we have reached the end of the things you must do before and during the event. Now, let’s dive into the strategies for post-event to ensure your virtual conference leaves a lasting impression and continues to create value long after the final session ends.

Strategies to Implement After Your Virtual Conference

Congratulations, you’ve pulled off a stellar virtual conference! Now, you must be wondering what's next. Well, the real work begins once the last session wraps up. Sure, the spotlight’s off, but that doesn’t mean you should be. Some of the most impactful tasks happen after the event ends, and this is where you get to turn your hard work into long-lasting results. From analyzing your KPIs to following up with attendees and repurposing content, these post-event moves are key to measuring success, building relationships, and making sure your event’s impact continues to grow.

Measuring KPIs

First things first: let’s talk numbers. The real eye-opening moment is when you measure what worked (and what didn’t). Start by examining the data from your virtual platform, such as attendance rates, engagement, and conversions. Basically, everything that measures your goals. Check out these top virtual event metrics for an idea of what to track.

Total Registrations and Conversion Rate: 

Check out how many people registered versus how many actually showed up. The goal here is to figure out how well your marketing efforts paid off. Did your emails, ads, and social media campaigns do their job, or did your event have a "sign-up but no-show" situation? Tracking conversions tells you if your messaging really worked and generated interest.

Content Engagement: 

Keep an eye on document downloads, video views, and on-demand content interactions. How many attendees are rewatching sessions or exploring the resources you shared? This is your golden ticket to understanding what truly grabbed your audience’s attention. Not all sessions are created equal. By tracking how many people attended each session, you’ll get a feel for what topics generated the most interest and which ones might need a little more work in the future. 

Chat and Interaction Engagement: 

Was the chat buzzing, or was it crickets? Measuring audience participation in Q&As, booth interactions, and chat usage gives you a solid understanding of how engaged attendees were. If people were talking and asking questions, you know you’re on the right track. If not, that’s something to tweak for next time.

Sponsor Metrics:

Sponsors need to know about the return on their investment, too. Look at their engagement, booth traffic, leads generated, and session interactions. Knowing how sponsors fared and sharing these insights with them in the form of a detailed report helps build stronger relationships and lets you craft even better sponsorship opportunities for all future virtual events.

Following Up with Attendees and Gathering Feedback

The event may be over, but the conversation doesn’t have to stop. This is where post-event communication comes in, like a personalized thank-you email to show attendees you truly value their participation. Don’t forget to include links to on-demand sessions and additional resources they can revisit. It’s a great way to keep the engagement going and show your audience that they’re always welcome to come back for more.

More than that though, it’s about getting feedback. Send out a survey to gather insights on what worked and what didn’t. ​​According to industry data, a staggering 90% of virtual event organizers utilize surveys to gauge attendee satisfaction. A post-event survey is a great opportunity to ask attendees what they liked, what they didn’t, and what they’d love to see next time. For more inspiration on what to ask, check out our 10 “must-ask” questions for your post virtual event survey. Whatever the questions, remember to be specific because this feedback will be the key to unlocking ideas that work even better than the current ones for future events. Plus, asking for input shows your audience that you care about their experience and that their opinions matter. 

Don’t forget though – the ultimate goal of conducting a survey is to analyze the feedback received. Check out our article on interpreting post-event survey feedback to improve future events.

Repurpose Content for Continued Engagement

The plethora of content of a virtual conference doesn’t have to fade once the event ends. Repurpose your content into new formats to keep the conversation going. 

• Turn session recordings into blog posts, infographics, or newsletters, offering recaps and extra insights for attendees and those who couldn’t attend.
• Share key moments, memorable quotes, or behind-the-scenes snippets to keep your event top of mind and drive traffic to your website for on-demand content.
• If you’ve gathered great attendee feedback or success stories, turn them into testimonials and feature them across your platforms (they could turn into great marketing material for your next conference!).
• If any content went viral or resonated particularly well, highlight it in email newsletters.

It’s all about keeping that momentum going long after the last click. Curious about content repurposing? Check out our article on how to repurpose virtual conference content effectively for a deeper dive.

By measuring your KPIs, following up with attendees, and repurposing your content, you’re not just closing the chapter on your virtual conference—you’re setting the stage for future success, stronger relationships, and more impactful events to come. 

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Best Practices for a Successful Virtual Conference

Hosting a virtual conference can feel like putting together a complex puzzle. There are many moving pieces, but when each part clicks into place, the result is nothing short of brilliant. From registration to follow-up, your event’s success hinges on efficient planning and execution. Let’s walk through the virtual event best practices for making every step of your virtual conference a sure success.

1. Create a User-Friendly Registration Process

The Scenario:

You’ve got a killer lineup of speakers and a jam-packed schedule, but if your registration process is clunky or difficult to navigate, potential attendees might give up before they even sign up.

The Solution:

Start your event on the right foot by making the registration process as simple and intuitive as possible. Implement a self-serve model where attendees can easily register, modify, or cancel their registrations. If that's not feasible, ensure that your team provides responsive support for any registration issues. A hassle-free registration process, such as Remo’s, sets a positive tone for your entire event.

2. Send Pre-Event Communications to Stakeholders

The Scenario:

The clock’s ticking, and your event’s just around the corner, but your attendees, speakers, and staff are still in the dark about what to expect. Cue panic mode!

The Solution:

Effective communication is the glue that holds your virtual conference together. Keep everyone in the loop with regular pre-event reminders. Make sure attendees know how to access the event, and provide troubleshooting tips to address any potential issues ahead of time. Don’t forget your team—send educational materials to your staff, sponsors, and exhibitors, ensuring they know how to navigate the platform as well. 

3. Promote the Event and Use a Hashtag

The Scenario:

You’ve planned the perfect virtual conference, you’ve got everything lined up, but no one knows about it. Your event is live, but attendees are scarce. 

The Solution:

Leverage social media and your website to spread the word far and wide. Create a unique, catchy event hashtag to rally your audience and encourage them to share their experience before, during, and after the event. Doing so creates a sense of community and generates a buzz that’s impossible to ignore. When future attendees see the hashtag gaining traction, they’ll regret not signing up and be more likely to sign up for your next event. Plus, a dedicated hashtag helps you track what’s resonating with your audience, gives you valuable insights, and boosts your event’s credibility.

4. Be Direct and Clear About the Event Theme

The Scenario:

You’ve got a great virtual conference planned, but your messaging is unclear, vague or overly complicated. Attendees aren’t sure what the event is about, and some might opt out because they don’t see the value.

The Solution:

Clarity is key. Your messaging should immediately communicate the event and why it’s a must-attend. Use concise language that speaks directly to the value the attendees will gain. Are they there to learn, network, or gain industry insights? Highlight that early and often. It’ll help your audience understand what they’ll gain and make sure your content is reaching the right people—those who are truly interested in your topic. No fluff, just value!

5. Take Advantage of Global Access

The Scenario:

In a physical conference, a speaker from halfway around the world might be a tough ask. But in the virtual space, the world’s your oyster.

The Solution:

One of the biggest perks of virtual conferences? No geographical limits. Use this to your advantage by inviting globally renowned speakers or attracting attendees from places you couldn’t have reached with an in-person event. Don’t let borders hold you back. This is your chance to give your audience access to a broader spectrum of expertise and viewpoints, making your event feel more diverse and inclusive. Plus, the international appeal will boost your event’s credibility and prestige.

6. Invite Attendees to Create a Personal Schedule

The Scenario:

With so many sessions, it’s easy to feel lost in the shuffle. Your attendees want to focus on what’s relevant to them, so help them make it happen.

The Solution:

Allow attendees to create a personalized schedule with sessions that align with their interests. Whether it's an industry-specific panel or a hands-on workshop, giving attendees control over their agenda ensures a more engaged experience. Use platform features to send reminders or push notifications when their sessions are about to start. Posting the event’s agenda on the landing page also gives attendees a sneak peek, so they can plan their day accordingly. This is all about giving your audience ownership and making their virtual conference experience feel tailored to them.

7. Assign a Moderator for Each Session

The Scenario:

You’ve got a panel of experts, but no one’s guiding the conversation. Without someone managing the conversation, things can get chaotic during a live session. Questions pile up, and the conversation might lose focus.

The Solution:

Moderators are your event’s unsung heroes. Their job is to steer the conversation, manage Q&As, and encourage interaction. A good moderator will keep things on track, ensuring your sessions stay focused and your audience remains engaged. They can prompt discussions, manage the flow of questions, and use live polls to keep the audience actively involved. Having a moderator is crucial in maintaining the rhythm of the event, preventing awkward silences, and encouraging participation, ultimately boosting attendee satisfaction.

Think of these best practices as your secret playbook for a virtual conference that truly stands out. When you keep communication clear, make engagement a top priority, and ensure the tech runs smoothly, you’ll not only keep your attendees hooked but also make sure your sponsors are grinning from ear to ear. These tips are your ticket to turning any challenges into opportunities and making your virtual event a total game-changer. 

Sponsorship Opportunities

Sponsorships anchor the success of your virtual conference, providing the resources and partnerships needed to elevate the experience for attendees. But it’s not just about logos slapped on screens anymore. In a virtual space, sponsorship opportunities must be creative, customizable, and mutually beneficial. By offering tailored sponsorship tiers and unmatched avenues for brand visibility, you can attract diverse sponsors and give something uniquely attractive to the attendees. From exclusive branding opportunities to engaging giveaways, here’s how to create value for sponsors while enhancing your online conference’s impact.

1. Finding the Right Sponsors & Outreach

How do you approach sponsors? After all, it’s not just about asking for money, it’s about creating a partnership. 

How to make it work: Finding the right sponsors starts with identifying brands that align with your virtual conference's values, mission, and target audience. Do some research and look for companies whose products or services will appeal to your attendees. Once you've identified potential sponsors, reach out with a personalized pitch. Highlight the unique sponsorship opportunities you offer, such as branded sessions or exclusive networking rooms. Be transparent about what sponsors will gain in terms of visibility and engagement. It’s all about building a mutually beneficial partnership, so make sure to emphasize the value they’ll get from being a part of your event. And if you’re struggling to find sponsors for your event, book a free discovery call with Remo's experts to nail down your sponsorship strategy and build partnerships that work.

2. Branded Sessions & Sponsor Shoutouts

Sponsors don’t want to blend into the background. They want to stand out and be part of the conversation. Offer them the chance to claim ownership of a session, with shoutouts and logos placed front and center, because nothing grabs attention more than that. By associating their name with valuable, high-impact sessions, sponsors get the premium visibility they want, and attendees gain insights from industry leaders.

How to make it work: Kick off sponsored sessions with a dynamic sponsor intro—this could be a quick video, a warm live shoutout, or an animated logo display. Sponsors can also provide experts to co-present or participate in panel discussions, ensuring their brand feels relevant and credible. For added recall, include their logo on all session-related slides by adding a “sponsored by” plus logo. Also, offer follow-up branding opportunities like downloadable content or exclusive perks for session attendees.

3. Sponsored Content & Demo Rooms

Give sponsors the spotlight they deserve with dedicated demo rooms or content slots. These virtual spaces allow sponsors to connect directly with attendees, showcase their products, and demonstrate their value proposition in real-time. It’s not just advertising but relationship-building. 

How to make it work: Designate specific rooms in the virtual platform where sponsors can host live demos or showcase pre-recorded presentations. Promote these sessions in your agenda to maximize attendee turnout and encourage attendees to interact by including live Q&A or feedback sessions. 

4. Virtual Ad Placements

Think of your event platform as prime real estate for sponsor branding; whether it’s banner ads, branded backdrops for speakers, or logos during session transitions, virtual ad placements offer subtle yet effective ways for sponsors to get noticed. They are unintrusive yet impactful, keeping the sponsor’s brand in attendees’ minds without overshadowing the event content.

How to make it work: Strategically place ads where attendees naturally focus—like waiting screens before sessions start or during event-wide announcements. Opt for clickable ads, like Remo’s content banners, that direct attendees to sponsor websites or promotions. To add a creative twist, use branded countdown timers before sessions or incorporate ads like GIFs or animations to grab attention while maintaining professionalism.

5. Branded Prizes & Giveaways

Who doesn’t love winning? Engage your attendees and delight your sponsors by tying branded prizes to contests, quizzes, or gamified activities. Whether it’s a trivia challenge or a leaderboard reward, branded giveaways help amplify the sponsor’s brand and stay top-of-mind while creating incentives to participate for attendees.

How to make it work: Work with sponsors to design attractive prizes that attendees will use or display, like branded tech accessories, gift cards, or premium event-related items. Announce winners live to increase excitement and spotlight the sponsoring brand. Use digital gift cards or e-vouchers for global audiences to simplify logistics. To extend the impact, offer digital badges or rewards that winners can showcase on social media or within the virtual event platform.

6. Offline Sponsorship Perks

Virtual doesn’t have to mean intangible. Physical swag bags filled with sponsor-branded goodies can bridge the digital and physical divide, providing attendees with a tangible reminder of your virtual conference and your sponsors.

How to make it work: Include high-quality, sponsor-branded items in swag bags sent to attendees’ homes. Think of practical items like mugs, planners, or tech gadgets that resonate with your audience. Personalize these bags with notes or discount codes from sponsors and, for an added wow factor and relevance, tie the swag to the virtual conference's themes (e.g., reusable bottles for sustainability-focused conferences). Attendees get to enjoy a personal touch while sponsors gain lasting exposure through branded merchandise.

7. Exclusive Networking Rooms for VIP Attendees

Sponsors love exclusivity, and so do VIPs. Branded networking rooms create a premium, focused environment where sponsors can connect directly with key decision-makers, making every conversation count.

How to make it work: Brand the lounge with the sponsor’s logo, color scheme, and promotional content, and equip the room with features like video chat, live polls, and breakout spaces for small group discussions. VIP attendees get access to high-value interactions in a curated networking experience, and sponsors enjoy undistracted time with their target audience. 

Sponsorship isn’t just about visibility. It’s about creating value for both the sponsor and the audience. With these strategies, you can elevate your virtual conference into a dynamic, collaborative space where sponsors hit their monetary targets, make valuable connections, and have memorable interactions with the audience. 

To stack up more sponsorship ideas, check out "Exploring Sponsorship Opportunities for Virtual Events"

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Innovative Revenue Streams in Virtual Conferences

If you think sponsors are the only way to bring in revenue at your virtual conference, think again. They’re far from the only option. If you’re looking to diversify your income streams, there’s a world of untapped opportunities just waiting to boost your bottom line.

1. Ticket Sales & Tiered Pricing

When it comes to ticket sales, a cookie-cutter approach just doesn’t cut it anymore. Implementing a tiered pricing structure allows you to cater to different attendee preferences and budgets, maximizing ticket revenue without compromising on accessibility.

Start with an early bird rate for those eager beavers who sign up well in advance. This not only drives early sales but gets the ball rolling leading up to the event. Next, offer VIP access for those who want an exclusive, high-end experience, including perks like personalized sessions, meet-and-greets with speakers, or behind-the-scenes content. For larger, multi-day events, multi-day passes can encourage attendees to commit for the long haul, while keeping the experience affordable and flexible. The attraction of tiered pricing is that it appeals to a wider range of participants, allowing everyone from budget-conscious attendees to premium clients to find their fit, which means more ticket sales across the board.

2. Merchandise Sales

Merchandise isn’t just about selling t-shirts with your logo on them. It’s an extension of your brand and a great way to increase revenue while keeping the online conference experience alive long after the virtual doors close.

From branded mugs, tote bags, and notebooks to limited-edition conference gear, an online event store is the perfect way to monetize your audience. You can also offer digital products like e-books, exclusive reports, or event-related publications. The key is to create merchandise that resonates with your attendees, something they’ll be excited to show off and share on social media. Whether it’s a sleek hoodie or a high-quality event recap publication, make sure it ties back to the overall theme of the conference for maximum impact. And remember, you’re not just generating revenue – you’re further promoting your conference and brand, reinforcing its value for the long term.

3. Monetizing On-Demand Content

One of the major advantages of virtual conferences is the ability to repurpose content for continuous revenue generation. After your live conference wraps up, the content doesn’t have to sit unused. By offering on-demand access to recorded sessions, you can cater to those who couldn’t attend in real-time or those who want to revisit certain sessions.

Package up the most in-demand sessions or exclusive content as VIP experiences or premium content that can be purchased separately. You can offer bundled content or a pay-per-view model for attendees to access individual sessions they missed, whether it's a keynote speech, a workshop, or a panel discussion. This method of monetization can continue to bring in income weeks or months after the event, especially if your content is high-quality, relevant, and engaging. It’s a win-win for you and your attendees. You get additional revenue, and they get lifetime access to valuable insights.

4. Post-Event Membership Conversion

A virtual conference can be just the start of a longer relationship with your attendees. Offer a special post-event membership discount to convert them into loyal members of your organization or community. This can create a recurring revenue stream while building a lasting connection with your audience.

For example, offer discounted membership rates to those who attended the conference or provide exclusive perks for attendees who sign up for a full membership. These perks can range from access to an online community, members-only events, additional resources, or exclusive content. By offering something extra to your online conference attendees, you’re giving them continued value and also ensuring that your relationship doesn’t end with the event. This membership conversion strategy ensures long-term engagement and keeps attendees coming back for more.

Diversifying your revenue streams boosts your bottom line while making your virtual conference an equally rewarding experience for everyone involved. Think tiered ticket pricing that fits every budget, exclusive memberships that keep the connections alive, and content so good people will want to pay for it even after the curtains close. With these creative strategies, you’re not just pulling in more revenue – you’re building sustainable value and creating an event worth remembering.

Common Challenges and How to Overcome Them

Virtual conferences can either be a digital dream or a logistical nightmare. But here’s the thing: every hiccup is a chance to innovate. Let’s examine the usual suspects of virtual conference woes and uncover clever, actionable fixes to keep your event running like clockwork.

1. Technical Glitches

Challenge:

Few things frustrate attendees more than a virtual conference plagued with technical issues. Whether it’s a frozen screen during a keynote, audio/video malfunctions during a live Q&A, or platform crashes, tech glitches can quickly derail your event’s momentum and impact its reputation.

Solution:

• Test Everything: Don’t stop at one rehearsal. Test all aspects—audio, video, screen sharing, platform integration—multiple times, especially if different speakers are logging in from various locations.
• Have Backup Plans: Have a backup internet connection (such as a mobile hotspot), alternative streaming options, and devices ready to switch over in case of failures.
• User-Friendly Platforms: Choose a platform known for reliability and ease of use, such as Remo. Offer pre-event tutorials so attendees can navigate features confidently.
• Real-Time Support: Equip session hosts with basic troubleshooting skills or set up a dedicated tech support team available during the event to troubleshoot issues on the spot.

2. Engagement Drops, Zoom Fatigue & Content Overload

Challenge:

A jam-packed agenda sounds impressive, but when attendees face hours of screen time, even the most compelling content can start to feel like a slog, leading to engagement drops and even the dreaded Zoom fatigue. 

Solution:

• Curated Content: Be selective in what content you include in your agenda, ensuring it’s relevant and provides value to your audience. Provide on-demand access and concise summaries so attendees can revisit or catch up at their own pace.
• Bite-Sized Content: Break sessions into smaller, digestible chunks. Instead of long webinars, consider a mix of shorter talks, panels, and interactive sessions.
• Breaks & Variety: Design the conference schedule with ample breaks between sessions to give attendees a chance to rest. Keep sessions shorter (ideally 45–60 minutes) with clear goals and engaging formats to prevent attention loss.
• Innovative Session Design: Go beyond standard presentations. Include live demos, interactive case studies, or debates. Add a fun twist with a points-based system for participation. Mixing session formats keeps attendees curious about what’s next.

3. Scheduling Across Time Zones

Challenge:

The advantage of virtual conferences is their global reach, but time zones can quickly become a logistical nightmare. No one wants to wake up at 3 AM to catch their favorite speaker.

Solution:

• Cater to Key Regions: Analyze your audience demographics to prioritize the most significant time zones. Focus on live sessions during these windows to ensure maximum attendance.
• Time Zone-Friendly Formats: For global conferences, consider adjusting the start and end times or using split-day formats that rotate between regions.
• Create Regional Hubs and Record Key Sessions: Partner with speakers in different regions to host localized sessions or panels at convenient times for those areas. Or offer on-demand access to recorded sessions, allowing attendees in different time zones to catch up at their convenience.
• Universal Time Zone Calculators: Include an embedded tool on your website that automatically converts your event schedule into each attendee's local time.

4. Networking Limitations

Challenge:

For many attendees, networking is the main reason for attending virtual conferences. However, building meaningful connections can feel harder online, where organic conversations don’t happen as naturally as they do in person.

Solution:

• Pre-Matchmaking: Before the event, allow attendees to fill out profiles highlighting their interests, industries, and goals. Use AI matchmaking to suggest connections or pair attendees with compatible interests or goals.
• Themed Virtual Networking Rooms: Create virtual spaces dedicated to specific topics, industries, or interests where attendees can casually network and connect with others in similar fields.
• Gamified Networking: Turn networking into a challenge by awarding badges for connecting with specific people or achieving milestones like exchanging five virtual business cards.
• Facilitated Sessions: Bring in moderators to guide small group conversations, breaking the ice and ensuring everyone gets a chance to participate.

5. Sponsor Engagement

Challenge:

Sponsors invest in events expecting visibility and ROI, but traditional booths and banners may not carry the same impact in the virtual space (if not implemented correctly), reducing the perceived value of their investment. This was the exact challenge the Washington DC Chamber of Commerce was facing before they found Remo. Sponsors were concerned about getting the same value from events now that the association was going digital for events. Read more on how the Chamber of Commerce solved their event sponsor challenge with Remo.

Solution:

• Customizable Virtual Booths: Sponsors can design their booths with videos, downloadable content, and interactive features like live chat or product showcases.
• Event-Wide Branding Opportunities: Offer sponsors the chance to brand event elements—like countdown timers, polls, or session intermissions—for constant exposure.
• Sponsored Challenges: Create a “sponsor scavenger hunt” where attendees visit booths or attend sessions to unlock exclusive prizes.
• Targeted Metrics: Equip sponsors with detailed post-event reports showing leads generated, content downloads, and attendee engagement specific to their activations to demonstrate the value of their involvement.

From sidestepping tech hiccups to keeping your audience glued to the screen, a proactive approach can transform potential pitfalls into standout moments. The key? Stay flexible, plan ahead, and don’t be afraid to experiment with creative solutions. By tackling these challenges head-on, you will host a virtual conference that will impress your attendees, sponsors, and team alike.

Future Trends in Virtual Conferences

Virtual conferences are evolving faster than a Zoom call with a bad connection. What started as simple video chats has now become a dynamic, immersive experience—thanks to cutting-edge technology. So, what's on the horizon? The future of virtual conferences is all about surprises, with AI matchmaking that feels incredibly smart and VR experiences so real, you'll forget you're online. The only thing that's certain is that it'll be full of unexpected moments.

Augmented and Virtual Reality (AR/VR) – Immersive Event Experiences

Augmented Reality (AR) and Virtual Reality (VR) are turning the game on its head when it comes to virtual conferences by providing attendees with immersive, interactive experiences that go beyond traditional video conferencing. In the future, conferences will offer fully immersive virtual worlds where participants can walk around event spaces, attend sessions in 3D auditoriums, and interact with virtual objects. These innovations will give attendees the ultimate immersive experience, engaging in activities like networking in virtual lounges, exploring digital trade show floors, and participating in interactive workshops. AR and VR are not just exciting; they make virtual events feel more dynamic, creating deeper connections and enhancing the overall attendee experience.

AI and Automation – Personalized Recommendations, Chatbots, and Networking Algorithms

AI and automation are revolutionizing virtual conferences by creating personalized experiences and smarter interactions. Even now, AI already acts as a personal event assistant, learning attendee preferences to recommend sessions, content, sponsors and even networking opportunities tailored to their interests. At the same time, organizers are also leveraging AI-powered chatbots to offer real-time assistance, answering questions and guiding attendees through the event, ensuring a seamless experience. In the future, expect AI to offer predictive algorithms that suggest optimal networking times, automate matchmaking based on goals or shared interests, and even provide instant translation for global audiences. Virtual platforms will continue to refine personalization, optimizing the attendee journey from registration to post-event follow-up, and enhancing overall event ROI.

Advanced Data Analytics – Predictive Analytics for Better Event Customization and Feedback

Advanced data analytics is empowering event organizers with powerful insights that can shape better event strategies, enhance attendee engagement, and measure ROI more accurately. By analyzing past event data, predictive analytics helps organizers forecast attendee behavior and preferences, enabling them to customize experiences in real-time. This allows for tailored sessions, content, and networking opportunities that meet specific audience needs. Moving forward, AI-driven insights will enable predictive scheduling and real-time adjustments to maximize engagement. Additionally, more detailed data, such as heatmaps and sentiment analysis, will help organizers track attendee behavior and gather immediate feedback to continuously optimize the event experience.

Voice and Gesture-Based Interaction

Voice recognition and gesture control technologies are transforming virtual conferences, offering attendees an intuitive, hands-free, and fun way to interact. As these technologies advance, attendees will be able to navigate virtual event spaces and engage with content using just their voice or hand gestures—no mouse or keyboard required. This is especially valuable in AR/VR environments, where voice commands and gestures can make the experience feel more natural and immersive. In the future, expect virtual conference platforms to integrate with voice assistants like Alexa or Siri, allowing attendees to easily navigate sessions, find resources, and access help. Gesture-based interactions will enhance attendee engagement by making it more interactive and seamless, bringing conferences to life in exciting new ways.

As we look ahead, the virtual conference experience will continue to break boundaries, offering attendees more than just another online meeting. With game-changing tech like AI, VR, and voice commands, these events will be more immersive, interactive, and feel way more natural where the line between digital and real gets even blurrier.

All Set to Host Your First Virtual Conference?

When it comes to virtual conferences, success isn’t just about showing up—it’s about showing off! With a mix of thoughtful planning, the right tools, and a solid strategy that keeps your audience on the edge of their seats, you’ll create an event that sticks long after the final session. From selecting the ideal platform to fostering connections and delivering content that wows, every little detail matters. 

Speaking of the right tools, platforms like Remo are here to make sure your virtual event isn’t just another online meeting. With features like virtual tables for seamless networking, interactive sessions, and high-quality presentations that make your event feel as engaging as an in-person gathering, you’ll create an experience that truly stands out. So book a demo today and discuss your ideas with Remo.

Frequently Asked Questions About Virtual Conferences

What is a Virtual Conference?

A virtual conference is a digital gathering where participants engage, interact, and exchange information, replicating the experience of an in-person event using online platforms. From online networking events to virtual corporate gatherings, there are many different types of virtual events possible. Check out our exhaustive list to explore all the possible virtual event types here.

How to Host a Virtual Conference?

To host a virtual conference successfully, use features like breakout rooms, icebreakers, and interactive sessions to encourage meaningful connections among participants.

How to Plan a Virtual Conference?

Plan your virtual conference or event by defining clear goals, identifying your target audience, setting a budget, curating content, and selecting speakers to ensure a seamless experience. Not to worry, we’ve condensed everything about planning a virtual event into this handy checklist for you to use.

How to Run a Virtual Conference?

Running a virtual conference or event involves thorough testing of technology, proactive session moderation, and fostering attendee engagement through interactive elements. For tips and best practices, check our detailed article here on how to maximize success with virtual event production.

How to Survey Virtual Event Attendees?

Collect valuable feedback from virtual event attendees through post-event surveys to gain insights into their experiences and areas for improvement. You can use survey tools, or your virtual event platform to survey attendees. 

How much does a Virtual Event Cost?

The cost of a virtual conference or event varies depending on factors like platform choice, event complexity, speakers chosen, and customization. Look for a platform that offers flexible pricing and offers a variety of virtual event services as add-ons for the best deal.

What is the Best Platform for Hosting Virtual Events and Virtual Conferences?

There are many impressive online event platforms available in the market today, each with its own unique advantages and specialties. Selecting the best platform for hosting virtual conferences depends on your specific event needs, but here are a few considerations for you to think about. 

Be sure to consider your priorities and thoroughly research the options available to you – make sure to look through customer reviews, and use free trials or demos when available to ensure a comprehensive review.